Single/Multiple Day Activities Policy

All single/multiple day activities will only be scheduled if rooms are available after all classes have been placed for each term. A reservation confirmation will be sent when the activity is scheduled into a room. Academic Scheduling reserves the right to make adjustments to all reservations at any time. Should this situation arise, you will be accommodated as best as possible.

  1. Effective Spring 2015,

a) 1st 14 days of semester - no Monday through Thursday event requests will be scheduled.

b) 15th day after semester starts - begin accepting requests for Monday through Thursday events to be scheduled in available rooms.

c) 19th day after semester starts - first day event can be scheduled (allows for 3 business days to process requests).

  1. On-line classes and classes with TBA meeting patterns that need a room periodically are advised to request it one month prior to the first day of classes (Except Week of Finals).  We will process these requests on a first-come, first-serve basis.  Prime-time classes in this category (M-Th, 9:00 a.m. to 3:00 p.m.) must comply with standard start times per Senate Policy. 
  2. All received requests with only on-campus participants must provide a minimum of 3 full business days/24 business hours of advance notice or they will be rejected.
  3. All received requests with off campus participants (and are not for a class meeting or orientation/recruitment) will require a minimum of 30 days of advance notice. (Additional paperwork will be required from HR & FD&O).
  4. Requests submitted before dates listed on Submission Timelines will be returned.