Single/Multiple Day Activities Policy

All single/multiple day activities will only be scheduled if rooms are available after all classes have been placed for each term. A reservation confirmation will be sent after the activity is scheduled into a room. Academic Scheduling reserves the right to make adjustments to all reservations at any time. Should this situation arise, you will be accommodated as best as possible.

  1. Requests for the 1st 14 calendar days of semester

a) 1st 14 calendar days of semester - no Monday through Thursday event requests will be scheduled.

b) 15th calendar day after semester starts - begin accepting requests for Monday through Thursday events to be scheduled in available rooms.

c) 19th calendar day after semester starts - first day event can be scheduled (allows for 3 business days to process requests).

  1. On-line classes and classes with TBA meeting patterns that need a room periodically are advised to request rooms one month prior to the first day of classes (Except Week of Finals).  We will process these requests on a first-come, first-serve basis.  Classes in this category requesting for Prime-time (M-Th, 9:00 a.m. to 3:00 p.m.) must use their college/department controlled spaces. If a University Lecture Room is needed, requested meeting pattern must be outside of Prime-time.

  2. All requests with only on-campus participants must provide a minimum of 3 full business days of advance notice for processing (with exception for YUH 124) or they will be returned

    • YUH 124 - All requests with only on-campus participants for YUH 124 must provide a minimum of 5 full business days of advance notice for processing (Additional equipment training will be required and must be completed prior to using the room).
  3. All requests with off campus participants must provide a minimum of 30 days of advance notice for processing. (Additional paperwork will be required from Risk Management & FD&O)

  4. Requests submitted before dates listed on Submission Timelines will be returned.