Single/Multiple Day Activities Policy

All single/multiple day activities will only be scheduled if rooms are available after all classes have been placed for each term. A reservation confirmation will be sent when the activity is scheduled into a room. Academic Scheduling reserves the right to make adjustments to all reservations at any time. Should this situation arise, you will be accommodated as best as possible.

  1. Effective Fall 2014, no events will be scheduled in University Lecture Rooms for the first, three full weeks of classes (with the exception of Friday, Saturday, and Sunday requests).
  2. On-line classes and classes with TBA meeting patterns that need a room periodically are advised to request it one month prior to the first day of classes (Except Week of Finals).  We will process these requests on a first-come, first-serve basis.  Prime-time classes in this category (M-Th, 9:00 a.m. to 3:00 p.m.) must comply with standard start times per Senate Policy. 
  3. All received requests with only on-campus participants must provide a minimum of 3 full business days/24 business hours of advance notice or they will be rejected.
  4. All received requests with off campus participants (and are not for a class meeting or orientation/recruitment) will require a minimum of 30 days of advance notice. (Additional paperwork will be required from HR & FD&O)
  5. Requests submitted before dates listed on Submission Timelines will be returned.