Year End Reminders
2014 Wage and Tax Statements (W-2)
In January 2015, the State Controller's Office (SCO) will mail the 2014 Wage and Tax Statements (W-2) to employees at the mailing address on file with Human Resources. If you have had an address change during 2014, please revise your personal information in PeopleSoft to ensure it reflects your current mailing address by December 12, 2014. For your reference, your current mailing address is printed on the bottom of your October pay warrant.
To ensure accurate and timely pay for the January payday, all absences for both salaried and hourly employees must be entered and approved no later than 12:00 pm on Monday, December 22, 2014. Payroll will be disbursed on January 5, 2015 from 9:00 am-11:00 am however, HR will be open on Friday, January 2, 2015 from 10:00 am to 12:00 pm for employees who would like to stop by and pick up their individual pay warrant. In order to obtain your pay warrant, you will need to bring your picture ID with you.
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HR Representatives Updated
The list of HR Representatives for Payroll, Employee Services, Benefits and Class Comp/Recruiting has been updated. Please see Your HR Representatives on the HR website to find out who supports your department.
Affordable Care Act Impact
In January 2015 the university will begin offering medical coverage to employees eligible under the Affordable Care Act. These employees include hourly employees working 130 hours or more in a month and any other employee with an FTE of .75 or greater who is not currently eligible. This includes anyone currently paid using immediate pay (e.g. special consultants, special/summer session faculty, etc.), casual workers and emergency hires of any duration. We will require all departments to provide us with the expected hours worked or the expected FTE for all of these types of appointments going forward and will be updating the appropriate forms and letters accordingly. In addition, we will communicate directly with the affected employees.
Work study students are exempt, and while student assistants are technically eligible, CSU policy prevents them from working more than 20 hours a week during the school year. Students in non-work study bridge classifications during summers and school breaks may be eligible but hours will be averaged on an annual basis and most will likely not qualify.
Should an employee elect this medical coverage, benefits costs will be the responsibility of the hiring department, just as they are for all other employees with benefits. Questions regarding campus implementation of the Affordable Care Act should be forwarded to Anita Vasquez at (408) 924-2271.