Finance

Finance
Fall 2016 Finance What’s Up?

Mark your calendars! The Finance What’s Up? event is on the horizon!
The Fall 2016 presentation will be held on Friday, October 14, from 9:30 a.m. to 11:00 a.m. in the Student Union Theater. Our twice-a-year What’s Up? event is our opportunity to speak to you in person about our projects, policies, procedures, and the other goings-on of the Finance Service Group.  All members of the campus community with procurement, accounting, or budget responsibilities are encouraged and most welcome to attend.

SJSU Stationary
New SJSU Business Stationery 

The university has established a Master Agreement with Medius Corporation to print university business stationery and business cards, replacing the expired contract with OfficeMax/Depot.  Far Western Graphics, a supplier of custom printing to the university for over twenty years, has merged with Medius Corporation, a local printing company that has over 35 years experience in printing, branded promotional products, and fulfillment services.  The two companies merged in July 2016 and are now operating under the Medius Corporation name. 

A new portal has been launched which allows customers to place custom stationary print orders. Departments can order stationery or business cards utilizing the Medius portal paying with their ProCard. All other orders, printing and promotional items, must be submitted on a requisition and then will be placed with a purchase order through the Contracts & Purchasing Services Department. 

ProCard holders as of August 25, 2016 were granted access to the Medius portal, and should have already received an email from Jody Ulate, Marketing and Communications, on how to access the portal.  Information and instructions on setting up your password and ordering stationary is available on the SJSU Business Stationery website.  Employees who received their ProCard after August 25th should complete a Business Stationery Access Request form to receive access to the Medius portal.

The Medius portal, and any concerns related to it, is managed by the Division of University Advancement, Roman Goshev, Production Manager, Direct: 408-924-1171.

The contact for Medius Corporation is Serena Motekaitis, Sales Executive, 408-519-5022, smotekaitis@mediuscorp.com or SJSU team email: sjsuteam@mediuscorp.com

OnBase

Our new imaging system, OnBase, was successfully integrated with Financial Transaction Services (FTS) on Thursday, September 8, providing users with improved cross-referenced document retrieval and detailed document labeling capabilities. Implementing OnBase provided us the opportunity to enhance the following FTS features and to improve our interactions with users:

  • A drop-down list of document types to identify attachments uploaded to: Requisitions, Direct Payment, and Employee/Student Reimbursement requests. 
  • Specifications for file upload size and type, along with browser compatibility information. 
  • A defined ‘Support Documents’ section, containing a single link to view both the Requisition and the related eInvoice documents (Purchase Order)
  • Reply directly to the email notification when responding with approvals to pay or receipt information.
  • eInvoice email notifications-for-action now include an attached invoice copy for easier viewing.
  • Copy of Purchase Order automatically emailed to Requestor.

We look forward to expanding the use of OnBase for our imaging needs and additional workflows in the future, as we take advantage of the features this new system can provide.

It's A Risky Business, But Someone Has To Do It!

Our Risk Manager, Mark Loftus, retired on September 30, 2016, after providing over a decade of dedicated service to SJSU. We wish Mark well in all his retirement adventures! His successor, Marla Perez, will be joining the Finance Service Group team on October 17 by way of the American Automobile Association (AAA), a corporate nonprofit insurance provider. During this time of transition, please direct your Risk/Insurance related inquiries to Bradley Olin in the Office of Budget and Risk Management, either by phone at 408-924-1663, or bradley.olin@sjsu.edu.

Hotline
Hotlines

FinanceConnect Hotline

Phone: 408-924-1558

Email: financeconnect@sjsu.edu

Managed by the Finance Support, FinanceConnect provides services as a one-stop shop for all functional questions related to the core services provided by the departments within Finance.

Distribution Services

Main line: 408-924-1590

USPS Questions: 408-924-1599

DHL, FedEx and UPS Questions: 408-924-1593

For billing questions, requests, or account changes please contact the Distribution Services Manager, Sonja Bowsky at 408-924-1592.

Campus Copier Program

For copier service calls, please contact the Campus Copier Program at 408-924-1566.

To order copier supplies, use the Copier Supply Order Form and fax to 408-924-1534.

If a copier needs to be moved, please call Sara Bonakdar at 408-924-1561 to discuss all details of the move, including location change and cost.