Finance

OfficeMax ImPress

OfficeMax ImPress Overview Sessions Scheduled

OfficeMax ImPress overview sessions have been scheduled for Wednesday, February 20.

Contracts & Purchasing Services invites you to attend one of our one hour sessions and learn more of what OfficeMax ImPress provides, how to efficiently utilize their website for your printing requests, and meet Bob Hostetler, the OfficeMax ImPress Representative for our campus.

If you are unable to attend, you may request access to the OfficeMax printing portal by completing the OfficeMax Access Request Form.

Please enroll yourself in any of our available sessions by logging in to MySJSU, and navigating to 'Self-Service'.

Finance Open Lab Schedule for February and March 2013

Several Finance Open Labs have been scheduled in February and March.

Open labs are informal sessions where qualified personnel are available to assist department users who have access to the finance systems: CFS, FTS and CFS Data Warehouse.  Come to an open lab for help on a number of topics:

  • Understanding procurement and finance policies and guidelines
  • Entering Requisitions or Travel Authorizations/Reimbursements in FTS
  • Managing PO encumbrances
  • Assistance in reviewing financial activity in a CFS Data Warehouse report
  • Navigating the Finance website
  • Recording receipts and inspections
  • Reviewing PO/requisition information in CFS
  • Locating payment status of a voucher

All labs run on Fridays from 9:00 am to 11:00 am in Clark Hall 505 on the days listed below.  Be sure to bring your login information with you.

  • February 8
  • February 22
  • March 8
  • March 22

Improvement in Enrollment Cancellation Process

As part Vision 2017’s Helping and Caring initiative, the University Bursar’s Office changed the enrollment cancellation process. To better serve our students and the enrollment process, the Bursar’s Office changed the timing between when a student registers, and when their payment is due. Now, the campus practice is to allow registrations completed within five days of the next due date to defer to the following month’s due date. This change allows students additional time to make a payment or to arrange financial aid.

As a result, the change has reduced the fluctuation in enrollment numbers and significantly decreased the number of enrollment cancellations for our students. We expect this trend to continue.

Telecom Billing Change

In conjuction with IT Services establishing of baseline IT services, telephone service billings for most campus units will be changing beginning with the February 2013 bills. 

February 2013 - June 2013

State-Support and Self-Support Campus Units

State- support and self-support units will be charged a static amount for telecom services. The amount will be based on actual January 2013 charges for line fees and long distance calls. For February though June, departments can expect to be billed the same amount for these services each month. Add, moves, and changes will continue to be charged through June. 

Auxiliaries

Auxiliaries will not experience a change in billing methods until they are converted to a new telephone system. At that time, a simplified new rate structure that includes both telephone and network services will go into effect. Information about the new rate structure will be provided in Spring.

Beginning July 2013

State-Support Campus Units

State-support campus units will no longer be billed for telecom or network services that are identified as "baseline" services. Baseline IT services include telephone, network, email, calendar, help desk. Services that are above and beyond baseline services will result in charges to a state-support unit. However, these instances are expected to be limited. Units will not experience a budget reduction associated with these changes. The University will use new funds anticipated in 2013-14 to fund the shifted costs.

Self-Support Campus Units and Auxiliaries

Self-support campus units and auxiliaries will continue to be billed for baseline telephone service, consistent with CSU Executive Order 1000. The simplified, combined telephone/network rate structure described above will be used.