Information for Campus Advisors

Information for Campus Advisors

Why should students have all the fun? This webpage is dedicated to supporting Faculty and Staff Advisors on campus by providing helpful information to aid in the advising process. Please find a list of useful links for advisors to the left.

News For Advisors!

Academic Senate & CSU Executive Order Information

Forms and Petitions Students Require

Academic Forms - Forms maintained by the Office of the Registrar, including but not limited to:

  • Audit Option
  • Change of Major/Minor
  • Credit by Exam
  • CR/NC Option
  • Excess Units
  • Graduation Application
  • "I" Extension
  • Late Drop/Enrollment Requests
  • Leave of Absence
  • Reinstatement
  • Transcripts

Undergraduate Petitions - Instructions - Petitions include:

  • General Education & Graduation Requirements
  • University Requirements & Credits
  • Retroactive Petitions

Graduate Forms - Forms from Graduate Admissions and Evaluations, including:

  • Change of Graduate Department
  • Transfer Credit
  • Candidacy
  • Graduation
  • Seven Year Limit

Open University Forms - Forms for students taking courses through Open University, including:

  • Registration
  • Refund Request
  • Drop
  • Financial Petition
  • Late Add/Drop
  • Retroactive Forms

How to Find GE Courses Offered Each Semester

Core GE, SJSU Studies, American Institutions, MUSE courses, and other information about General Education Requirements and courses can be found online in the schedule of classes each semester. You can find static links to this webpage for each semester at the links below:

Please double check the year for each semester, as they are each updated yearly when the new schedule of classes comes out (therefore the link to Summer may link to the GE information for LAST summer, not this coming summer if the new schedule of classes has not yet come out).

How to Place and/or Lift a Hold on Student's Account

In order to be able to place and lift holds on a student's account, faculty and staff must attend a training put on by the CMS Training Team. Quick steps on how to place/remove holds may be found at the CMS Records Help webpage.

How to Run a My Progress report

In order to run a My Progress report (a portion of Peoplesoft that allows faculty and staff to see which requirements a students has met, and those he/she has not yet met) faculty and staff must attend an Academic Advising training put on by the CMS Training Team. Instructions on running the report may be found by opening the Academic Advising Training Manual PDF, and scrolling down the document to page 9.

If you find an error with a student's Degree Audit, please file a discrepancy report so that the appropriate staff can look into the issue.

Online General Education Information

Schedule of Classes GE Information
Fall GE Info - Includes:

  • Intro to GE
  • Overview of Requirements
  • List of Majors with Exceptions
  • Listing of GE courses for the current semester (Core, Am. Inst., & SJSU Studies)
  • MUSE Courses
  • Previous GE Requirements

Catalog GE Information - Includes:

  • Distribution of Requirements
  • Explanation of Requirements
  • Explanation of GE Program

SJSU Calendars & Schedules

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