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October 25, 2010 - Spring 2011 Undergrad Admissions Update

SJSU reopens undergraduate applications for Spring 2011

As a result of the recent passage of the state budget and subsequent restoration of CSU funding, SJSU has re-opened for new applications for the Spring 2011 semester at www.csumentor.edu.

SJSU is accepting applications for upper division transfer students who will earn a minimum of 60 transferable semester units by the end of the Fall 2010 term. Applicants must also complete the four basic skills ("Golden Four") courses by the conclusion of the Fall 2010 term with grades of C or better.

Note that SJSU will apply impaction criteria in a number of majors. To view the transfer impaction thresholds for Spring 2011, go to http://info.sjsu.edu/web-dbgen/narr/static/admission/impact-xfr-sp2011.html.

The deadline to apply is 11:59 PM, Monday, November 15, 2010.

Spring 2011 Undergraduate Admissions to Date

Enrollment Services has completed the initial phase of the undergraduate admission process for Spring 2011. There are two categories of upper division transfers that have been notified of our decision. We have defined each group and provided the text of the communication sent to them via MySJSU.

1. Admission status: Admitted on self-reported information (AAT)

Approximately 2,400 students were provisionally admitted, of which about 400 were assigned to Undeclared because they did not meet the threshold for an impacted major. This pool of admits is a mix of local and non-local applicants. No CSU-eligible student was turned away, thus there is no transfer waiting list for Spring 2011.

The following message was posted to their MySJSU accounts:

*******************************************
Subject: Congrats! Spring Admit Notice
Message Text:

Dear Spring 2011 transfer applicant,

I am pleased to inform you that you have been provisionally admitted to San José State University for the Spring term, based on the information you provided on your CSU application. We expect to begin sending admission letters to admitted transfers beginning Monday, October 18, 2010. The letter will be sent to the preferred U.S. mail address you
have listed here at MySJSU. In addition, a virtual admit packet with detailed instructions is posted at http://info.sjsu.edu/web-dbgen/narr/static/admission/transfer-101-spr.html

Note that you must complete the Next Steps Intent to Enroll process no later than Monday, November 15, 2010 at https://nextsteps.sjsu.edu/spring.

Take a moment now to make sure that your address is accurate and up-to-date. If you do not receive the letter in the mail, you must email our office (admissions@sjsu.edu) no later than November 1, 2010.

Upon receipt of your admission letter, please pay special attention to all the information about deadlines and requirements included in your admission letter and the "Terms and Conditions" document.

I wish to remind you that your admission was based on the information you provided on your CSUMentor application. For you to maintain your admitted status and enroll, the four basic skills courses and a minimum of 60 transferable semester units (90 quarter units) must be completed by the end of the Fall 2010 term. Winter and Spring 2011 course work
will not be considered. For details of CSU transfer requirements, see http://info.sjsu.edu/web-dbgen/narr/static/admission/transfer-requirements.html.

In addition, you must meet all deadlines requested of you. Failure to do so will result in your admission being rescinded. You can avoid this by carefully and frequently monitoring your MySJSU account throughout the remainder of the process.

We reserve the right to rescind your admission at any time during the final verification process for non-compliance to the conditions stated in the admission notice, even if you have signed up for housing, applied for financial aid, attended orientation and registered for classes.

Because of the high volume of applicants, SJSU communicates almost exclusively via messages posted at MySJSU and email. It is critical that you keep up to date on your email, monitor your bulk mail and/or spam filter folder and that you set your email to accept all messages from the sjsu.edu domain.

We look forward to working with you through the rest of the process. Continue to monitor your MySJSU account and follow the instructions outlined in your admission letter.

We look forward to seeing you this spring.

Go Spartans!

Sincerely,

Deanna Gonzales
Director of Admissions

*******************************************

Students assigned to Undeclared had additional instructions added to their message:

"Because of SJSU's campus-wide impaction status, students who were assigned to the Undeclared major or wish to change majors will follow the process outlined at http://www.sjsu.edu/advising/change_of_major/. Change of major cannot be made before the beginning of the Spring 2011 semester and is not guaranteed."

*******************************************

2. Denied Admission -- Does not appear to meet CSU eligibility

There are approximately 600 transfer applicants who, on initial review, did not meet CSU minimum requirements at the time of application. The Admissions Office is allowing a brief window for those students to come forward and correct any errors made on their applications. Some students may be required to submit official documentation to support their appeals.

*******************************************
Subject: Your Spring Application Status
Message Text:

Dear Transfer applicant,

We have reviewed the information you provided on your Spring 2011 CSU application. As a result of our initial review of your self-reported information, including GPA, total transferable units, and progress toward meeting the four basic skills ("Golden Four") courses it appears that you do not meet the California State University transfer admission requirements as posted at http://info.sjsu.edu/web-dbgen/narr/static/admission/transfer-requirements.html. Therefore, it is with regret that at present we must deny your admission to San José State University for the Spring 2011 semester. Please note that in order to maintain the integrity of a fair admission process we can only consider grades for coursework completed at the time of application when calculating your GPA.

Submitting an Appeal

The admissions process is completely objective, based on each applicant's self-reported academic qualifications on the CSU Application for Admission. Therefore, for an appeal to have merit, it must bring to light new academic information. Grades received in the Fall 2010 term are not a basis for an appeal or the reversal of a decision. If you feel that you have information that will change this decision, please follow the detailed instructions for submitting an appeal listed below. We must hear from you within two weeks from the date on this message.

Please follow these instructions:

  1. Send us a formal letter requesting that we reconsider your application. The letter must come from you (the applicant) and be sent via email to eval@sjsu.edu.
  2. Your letter must clearly outline your reasons for appealing the initial decision and a detailed plan for completing the missing requirement(s). The information you present should be new and compelling.
  3. Official transcripts (in an envelope sealed by the institution) must be sent directly from your college and so noted in your letter. Transcripts must include all coursework and grades completed to date, plus an official listing of the coursework in which you are currently enrolled. Transfer applicants must submit transcripts from all colleges attended, but do not need to submit high school transcripts.
  4. Letters of recommendation and personal statements or essays are not considered in the admission selection process at SJSU and cannot be submitted as part of your appeal.

It is our usual practice to respond to appeals within three weeks of the date we receive them. However, we cannot guarantee a response by deadlines you may have at other colleges where you have applied. We encourage applicants to consider all available educational options.

Apply to a Later Term

Should you decide to continue your education via the community college system, we hope that you will reapply to SJSU for the next available term. Please monitor www.csumentor.edu for current information.

On behalf of San José State, I wish you success in your educational pursuits.

Sincerely,
Deanna Gonzales
Director of Admissions


September 28, 2010 - Spring 2011 Admissions UPDATE

Colleagues,

SJSU closed applications for Spring 2011 at 11:59 pm on Monday, September 27. No late applications will be accepted. For students who applied on time, application review and processing will begin immediately. All applications will be reviewed. Requests for application fee refunds will not be granted.

The same impaction policies enforced in Fall 2010 will be applied for Spring 2011Ñqualified applicants will be ranked according to self-reported information provided on their CSUMentor application and admitted according to the capacity of the individual SJSU major. CSU eligible, local students who do not get admitted to their first-choice major will be admitted as undeclared. CSU non-local students who do not get admitted to their first choice major will be admitted as undeclared up to the University capacity level.

The first and best place for students to stay informed is via their MySJSU account. The delay in the State budget approval means that the SJSU admissions review and processing cycle will be on an accelerated timeline for Spring 2011. To ensure that they remain eligible for consideration, applicants must monitor their MySJSU accounts at LEAST twice weekly and comply with all deadlines from now through January, 2011.


September 1, 2010 - Spring 2011 application deadline update

Good afternoon,

Per the Chancellor's Office, SJSU will continue to accept applications for Spring 2011 from upper division transfers through September 27, 2010. The Chancellor's Office originally indicated that the Spring 2011 application cycle for undergraduate applications would close on August 31.

All other information previously communicated regarding Spring 2011 application and admission processing has not changed.

For more information, please see the press release posted by the Chancellor's Office at the following link: http://calstate.edu/pa/News/2010/release/2011SpringAdmission.shtml

We will keep you updated as we learn more information.

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August 4, 2010 - Fall 2011 undergraduate admission information posted at info.sjsu.edu

Colleagues,

Enrollment Services recently posted information regarding the policies, procedures and processes for the Fall 2011 undergraduate application cycle. I would like to call your attention to two significant changes for the upcoming Fall 2011 admission cycle, which will open for applications from October 1 through November 30, 2010:

  • All SJSU majors are impacted for undergraduate applicants, thus all CSU-eligible applicants will be ranked and offered admission according to the capacity within each individual major. As was the case for Fall 2010, local CSU-eligible applicants will be guaranteed admission, though not necessarily in the desired major.
  • On-campus housing will be required for all admitted frosh who will graduate from a high school located in a city outside of a 30-mile radius of SJSU. A protocol for managing requests for exemptions to the on-campus housing requirement is being developed by University Housing Services in conjunction with Enrollment Services.

Information links

Fall 2011 Admission 101 publication for prospective students and their families.
http://info.sjsu.edu/web-dbgen/narr/static/admission/admit-101.html

Detailed information about impaction for Fall 2011 (and Spring 2011) is located at
http://info.sjsu.edu/web-dbgen/narr/static/admission/impaction.html.

Unchanged for Fall 2011

  • Restrictions on class levels. SJSU accepts applications from domestic and international applicants who are first-time college freshmen and upper division transfers. No lower-division transfers or second baccalaureate applications are permitted. Under impaction, this is a systemwide restriction.
  • Determination of "Local" and "Non-Local" for admission and impaction. The determination for "local" and "non-local" for admission purposes is unchanged from last year. For frosh, a local student is a student who graduates from a high school within Santa Clara County. For upper division transfers, a local student is a student who has earned the majority of his or her units from a college located in either Santa Clara or Santa Cruz County. Note that the requirement for housing follows different geographic boundaries than the determination of "local" and "non- local" for admission and impaction purposes. Please consult the Fall 2011 Admission 101 publication for more details.
  • Strict adherence to SJSU deadlines. Students must monitor their MySJSU accounts at least weekly in order to respond to requests for information, documents and other important deadlines. Failure to meet deadlines is the most common reason why students have their applications withdrawn.
  • Timelines for decisions. Because of campus-wide impaction, the application review process for the frosh and transfer application pools is lengthy. We expect admission letters will begin to go out on Friday, February 25, 2011.
  • Communication to students via MySJSU. Applicants are advised that their first and best place to check the status of their application and any pertinent messages or to-do items is on their MySJSU account. Applicants should contact admissions@sjsu.edu with questions or concerns about their application or associated deadlines.

Your continued help with communicating this important information to students, families, faculty and staff is very much appreciated.
-Enrollment Services

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August 2, 2010 - Spring 2011 Application Processing Cycle

Dear Colleagues,

The following information was posted to the www.csumentor.edu website on Friday, July 30. We ask for your help in alerting students to the reality that SJSU will not be able to guarantee the processing of any undergraduate application for Spring 2011. The processing of Spring 2011 undergraduate applications is contingent upon the timely passage of a state budget which includes the restoration of the CSU budget.

Important San José State specific information for Spring 2011

PLEASE READ THIS!

San José State University will begin accepting applications from upper division transfer students (students with 60 or more transferable semester units and the four basic skills completed) beginning on August 1 through August 31, 2010. We cannot guarantee the processing of a single application for the spring term, and therefore we are not asking that you pay the application fee at this time.

Our capacity to process and admit applications for the Spring 2011 term will be entirely dependent on increased funding for the CSUs through the passage of the California state budget. Because the state budget remains in limbo, you should do the following:

  1. Monitor your student account (MySJSU) for more information about the processing of your application, frequently.
  2. Monitor the California budget situation between now and October 1 - if the situation improves and is enacted prior to the Fall 2011 application cycle, we will post specific information and instructions to your MySJSU account regarding the requirements to process your application.

San José State University is not accepting spring 2011 applications from first-time freshmen, lower division transfers, and those seeking a second bachelor's degree. SJSU is not accepting any undergraduate applications from international students.

Graduate and Special Session Programs for Spring 2011:
SJSU will accept applications for a limited number of special session (self-support) professional, graduate level programs offered in Spring 2011. In addition, SJSU will accept applications to our Single, Multiple Subject and Early Childhood Special Education Credential programs.

PLEASE NOTE: Applications are term-specific which means that SJSU will not defer or roll forward your application or admission from term to term. To guarantee review for Fall 2011 admission, apply between October 1, 2010 and November 30, 2010 (a very simple process if you have already filled out an application for spring admission).

CSU SYSTEMWIDE INFORMATION FOR SPRING 2011
The initial application filing period for admission to the Spring 2011 term begins on August 1, 2010. However, because the California Governor and Legislature have not yet adopted a budget, CSU does not know how many students it can admit. While each campus will process your application conditionally, no offer of admission will be sent until we know more about the budget, including funding to support an increase in CSU's enrollment.

Once a budget is adopted, each campus to which you apply will notify you about your options:

  1. if the budget provides funding to increase CSU enrollment, each campus will finalize its review of your admission eligibility for the Spring 2011 term, or
  2. if the budget does not provide additional funding to increase CSU's enrollment, you will have the option either of
  • (a) reapplying to the Fall 2011 term, or
  • (b) requesting that your admission application be withdrawn and the application fee be refunded.

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July 12, 2010 - Spring 2011 Application Cycle Update

Greetings!

San José State University will again be unable to accept admission applications for the spring term due to state budget and enrollment constraints. When the CSU system closed for spring admissions in 2010, many transfer students postponed their college plans, and applied for the fall. As a result, SJSU's fall 2010 admissions process yielded projected enrollment above our target for 2010-2011. Consequently, we will not have the capacity to accept or enroll any new students in the Spring 2011 semester.

Specifically, we will not be accepting any applications from undergraduate students (both Frosh, Transfer and Second Baccalaureate), or applications from graduate students applying to state supported programs.

Exceptions:
We will accept applications to a very limited number of highly specialized, non-state funded graduate programs. We will also be accepting applications for a few credential programs from August 1 to September 15, 2010.

SJSU will monitor the budget situation throughout the summer, and post any changes to spring 2011 admissions on CSU Mentor by Sunday, August 1. However, such changes are unlikely.

For specific information about our Spring 2011 offerings, please visit CSUMentor.

For information about admission to SJSU, please visit http://info.sjsu.edu.

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May 17, 2010 - Fall 2010 Admissions: Post-May 1 summary

Dear colleagues,

Now that we have passed the May 1 national reply date for admitted undergraduates, we would like to provide you with some summary data for students who completed the required intent to enroll process by the deadline. Please note that these numbers will fluctuate as we continue to allow later admits to respond. This is not unusual and the number of students in this category is comparatively small.

We have met or exceeded our university targets for new students in each of these categories. Because of this, we will continue to enforce deadlines and admission requirements without exception.

Frosh
In this first year of campus-wide impaction, SJSU offered admission to approximately 12,300 applicants, of which approximately 3100 completed the intent to enroll process. In mid-April, the decision was made to admit approximately 900 frosh from the waitlist. They were included in the cohort that was required to meet the May 1 deadline. To remain eligible for enrollment, these students must attend orientation, register for classes and have their final, official high school transcripts verified. With attrition and failure to verify, we expect to ultimately enroll about 2850 frosh.

Transfers
Given that SJSU received twice as many transfer applications as Fall 2009, it is not surprising that the incoming transfer class will be significantly larger than the last several years and will be heavily weighted with local students. Local demand for space was so strong that no non-local applicants were admitted to "yellow" campus-wide impacted majors. We did not admit any of the 500 waitlisted transfer applicants.

SJSU offered admission to 6,700 transfers, of which 3,950 completed the intent to enroll process by the May 1 deadline. Like their frosh counterparts, all transfer admits must attend mandatory orientation and have final, official transcripts verified. Please note that former students returning to SJSU must also meet these requirements for enrollment. With such extraordinary levels of response, it is difficult to predict final enrollment yield from the admitted transfer class. However, we expect it to be greater than normal. Needless to say, deadlines will be strictly observed and students whose records fail to verify will have their admission revoked.

Spring 2011 Admission decisions
Fall undergraduate targets have been met or exceeded, therefore it is unlikely that we will be able to open for undergraduate applications for Spring 2011.

Fall 2011 Impaction planning
SJSU submitted its impaction plan for Fall 2011 in late April and we are awaiting a response from the Chancellor's Office. The plan assumes that SJSU will continue to be impacted and allows the campus greater control over individual major enrollments of both new and continuing students. It is predicted that the demand for space will continue to exceed the campus capacity.

Graduate admissions update
The vast majority of our graduate programs are closed for Fall 2010 applications. Please visit the Graduate Admission and Program Evaluation web site for more specific information about individual program application and document deadlines.

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March 8, 2010 - Fall 2010 undergraduate impaction results and "virtual" admission packets posted

Colleagues,

Information regarding SJSU undergraduate admission impaction results have been posted to info.sjsu.edu. These pages include thresholds on which SJSU based admission offers for the Fall 2010 frosh and transfer classes. Note that these are static pages which you may bookmark or forward to others.

Impaction results pages
A summary of SJSU's freshman impaction results is posted at
http://info.sjsu.edu/web-dbgen/narr/static/admission/frosh-impact.html

A summary of SJSU's transfer impaction results is posted at
http://info.sjsu.edu/web-dbgen/narr/static/admission/xfr-impact.html

Virtual admission packets
As is the custom, "virtual" admission packets have been posted in both PDF and HTML formats.
This is an excellent resource for faculty and staff who wish to view information sent in the admission packets.

On the following splash page, you will see links for Frosh, Transfer and International admission packet information.
http://info.sjsu.edu/web-dbgen/narr/static/admission/admit.html

Enrollment Services thanks the many campus reviewers who ensure that the information on these pages is accurate, complete and current.

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March 1, 2010 - Fall 2010 Transfer process update

Dear Colleagues,

Enrollment Services has completed the initial phase of the transfer admission process for Fall 2010. There are four broad categories of transfer that have been notified of our decision. We have defined each group and provided the text of the communication sent to them via MySJSU.

1. Admission status: Admitted on self-reported information (AAT)

Approximately 5,700 students were provisionally admitted, of which about 1,700 were assigned to Undeclared because they did not meet the threshold for an impacted major. This pool of admits is a mix of local and non-local applicants. The following message was posted to their MySJSU accounts:


Subject line: Congratulations! Admit Notice
Message Text:

Dear Fall 2010 transfer applicant,

I am pleased to inform you that you have been provisionally admitted to San José State University for the Fall 2010 term, based on the information you provided on your CSU application. We expect to begin sending admission packets to admitted transfers beginning Thursday, February 25. The packet will be sent to the preferred U.S. mail address you have listed here at MySJSU.

Take a moment now to make sure that your address is accurate and up-to-date. If you do not receive the packet in the mail, you must email our office (admissions@sjsu.edu) no later than March 15, 2010.

Upon receipt of your admission packet, please pay special attention to all the information about deadlines and requirements included in your admission letter and associated documents.

I wish to remind you that your admission was based on the information you provided on your CSUMentor application. For you to maintain your admitted status and enroll, the four basic skills courses and a minimum of 60 transferable semester units (90 quarter units) must be completed by the end of the Spring 2010 term. Summer 2010 course work will not be considered. For details of CSU transfer requirements, see http://info.sjsu.edu/web-dbgen/narr/static/admission/transfer-requirements.html.

In addition, you must meet all deadlines requested of you. Failure to do so will result in your admission being rescinded. You can avoid this by carefully and frequently monitoring your MySJSU account throughout the remainder of the process.

We reserve the right to rescind your admission at any time during the final verification process for non-compliance to the conditions stated in the admission notice, even if you have signed up for housing; applied for financial aid, or attended orientation.

Because of the high volume of applicants, SJSU communicates almost exclusively via messages posted at MySJSU and email. It is critical that you keep up to date on your email, monitor your bulk mail and/or spam filter folder and that you set your email to accept all messages from the sjsu.edu domain.

We look forward to working with you through the rest of the process. Continue to monitor your MySJSU account and follow the instructions outlined in your admission packet.

We look forward to seeing you this fall.
Go Spartans!
Sincerely,
Deanna Gonzales
Interim Director of Admissions

*******************************************

Students assigned to Undeclared had additional instructions added to their message:
"Because of SJSU's campus-wide impaction status, students who were assigned to the Undeclared major or wish to change majors will follow the process outlined at http://www.sjsu.edu/advising/change_of_major/. Change of major cannot be made before the beginning of the Fall 2010 semester and is not guaranteed."

*******************************************

2. Waitlist - Transfers (WLT)

At the request of the CSU, campuses have been directed to maintain waiting lists of eligible students who might be admitted should resources become available. SJSU placed approximately 500 students on the transfer waitlist and posted this message their MySJSU accounts. This group is exclusively non-local students who will earn the majority of their transferable units at colleges located outside of Santa Clara or Santa Cruz county.

Subject line: Waitlist Status
Message Text:

Greetings-

You may have noticed that your application status changed from "NC-Incomplete" to "WLT-Waitlist Transfer." The WLT status was assigned to you because, upon application review, you did not meet the admission impaction standard for non-local applicants to your intended major. Note that SJSU is an impacted campus, with preference in admission to local transfer applicants. For 2010, SJSU experienced unusually high demand for space that has been severely limited by the continued state budget crisis. At the request of the CSU Chancellor's Office, we created a limited waiting list of CSU-eligible transfers who might be offered admission should additional resources become available.

SJSU does not rank waitlisted candidates and will only offer admission to blocks of qualified transfers should space become available. Thus, there is no way to "improve" your position on the waitlist by providing additional information or documents at the present time.

We do not know when or if we will be able to offer admission to transfer applicants assigned to the WLT-waitlist status but expect to notify waitlisted students of our final decision no later than June 1, 2010. We understand that this is a difficult situation and we appreciate your patience. If you prefer to opt out of the waitlist, please email admissions@sjsu.edu and we will remove you from the waiting list and withdraw your application for the Fall 2010 term.

Please continue to monitor your MySJSU account for updates to your status and new messages. Your MySJSU account is always the first and best place to look for information regarding the specific status of your application.

For more detailed information about impaction restrictions please visit: http://info.sjsu.edu/static/admission/impaction.html.

Sincerely,
Office of Admissions

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3. TRANSFER Not admitted

Non local CSU Eligible who did not meet impaction criteria (Withdrawn/ Unaccommodated)
There are approximately 2,700 students who met the minimum CSU eligibility requirements but cannot be accommodated due to preference for local students and limited space at SJSU. They were sent the following message:

Subject line: Application Status
Message text:

Dear Transfer applicant,

I regret to inform you that upon application review, you did not meet the admission impaction standard for non-local applicants. Although it was determined that you meet the minimum CSU eligibility standard, your application will not be accommodated due to severe space limitations. Note that SJSU is an impacted campus, with preference in admission to local transfer applicants who will earn the majority of their transferable units from colleges located in Santa Clara or Santa Cruz counties. For Fall 2010, SJSU experienced unusually high demand for space that has been severely limited by the continued state budget crisis.

You may learn that SJSU created a limited waiting list of CSU-eligible transfers that might be offered admission should additional resources become available. Unfortunately, on review of your application, your GPA fell below the percentile selected for this small group of applicants, representing the top 10 percent of those applicants who did not otherwise meet the impaction criteria for admission.
We know that this information is disappointing; however, we urge you to seek out and accept offers you might receive from other campuses. Should you decide to continue your education via the community college system, we hope that you will reapply to SJSU for the next available term. Please monitor www.csumentor.edu for current information.
On behalf of San José State, I wish you success in your educational pursuits.

Sincerely,

Deanna Gonzales
Interim Director of Admission

*******************************************

4. Denied Admission -- Does not meet CSU eligibility

There are approximately 75 transfer applicants who, on initial review, did not meet CSU minimum requirements at the time of application. The Admissions Office is allowing a brief window for those students to come forward and correct any errors made on their applications. Some students may be required to submit official documentation to support their appeals.

Subject: Application Status
Message Text:

Dear Transfer applicant,

We have reviewed the information you provided on your Fall 2010 CSU application. Our review of your self-reported information, including GPA, total transferable units, and progress toward meeting the four basic skills ("Golden Four") courses indicates that you do not meet the California State University transfer admission requirements as posted at http://info.sjsu.edu/web-dbgen/narr/static/admission/transfer-requirements.html. Therefore, it is with regret that we must deny your admission to San José State University for the Fall 2010 semester. Please note that in order to maintain the integrity of a fair admission process we can only consider grades for coursework completed at the time of application when calculating your GPA.

If you have any questions concerning your eligibility, we suggest you first review your college record with a college counselor who has access to your records. If, after review of your records, you wish to correct the information you provided on your application, please contact admissions@sjsu.edu with specific details of the error you wish to correct. You must contact us by 5:00 pm PST on Monday, March 15, 2010.

Sincerely,
Deanna Gonzales
Interim Director of Admissions

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February 25, 2010 - Fall 2010 Freshman admission process update

Dear Colleagues,
Enrollment Services has completed the initial phase of the freshman admission process for the Fall 2010. There are four broad categories of frosh that have been notified of our decision. We have defined each group and provided the text of the communication sent to them via MySJSU.

1. Admission status: Admitted on self-reported information (AAF)

Approximately 10,700 students were provisionally admitted, of which about 750 were assigned to Undeclared because they did not meet the threshold for an impacted major. This pool of admits is a mix of local and non-local applicants. The following message was posted to their MySJSU accounts:

Subject line: Congratulations! Admit Notice
Message Text:


Dear Fall 2010 frosh applicant,

I am pleased to inform you that you have been provisionally admitted to San José State University for the Fall 2010 term, based on the information you provided on your CSU application. We expect to begin sending admission packets to admitted frosh beginning Thursday, February 25. The packet will be sent to the preferred U.S. mail address you have listed here at MySJSU. Take a moment now to make sure that your address is accurate and up-to-date. If you do not receive the packet in the mail, you must email our office (admissions@sjsu.edu) no later than March 15, 2010.

Upon receipt of your admission packet, please pay special attention to all the information about deadlines, requirements included in your admission letter, terms and conditions of your provisional admission and associated documents.

I wish to remind you that your admission was based on the information you provided on your CSUMentor application. For you to maintain your admitted status and enroll, all college preparatory subjects must be completed with grades of C- or better prior to high school graduation. You may not use summer session 2010 to meet or make up required course work. For details of CSU freshman admission requirements, see http://info.sjsu.edu/web-dbgen/narr/static/admission/frosh-requirements.html.

In addition, you must meet all deadlines requested of you. Failure to do so will result in your admission being rescinded. You can avoid this by carefully and frequently monitoring your MySJSU account throughout the remainder of the process.

We reserve the right to rescind your admission at any time during the final verification process for non-compliance to the conditions stated in the admission notice, even if you have signed up for housing; applied for financial aid, or attended orientation.

Because of the high volume of applicants, SJSU communicates almost exclusively via messages posted at MySJSU and email. It is critical that you keep up to date on your email, monitor your bulk mail and/or spam filter folder and that you set your email to accept all messages from the sjsu.edu domain.

We look forward to working with you through the rest of the process. Continue to monitor your MySJSU account and follow the instructions outlined in your admission packet.

We look forward to seeing you this fall.
Go Spartans!

Sincerely,
Deanna Gonzales
Interim Director of Admissions

*******************************************

Students assigned to Undeclared had additional instructions added to their message:
"Because of SJSU's campus-wide impaction status, students who were assigned to the Undeclared major or wish to change majors will follow the process outlined at http://www.sjsu.edu/advising/change_of_major/. Change of major cannot be made before the beginning of the Fall 2010 semester and is not guaranteed."

*******************************************

2. Waitlist - Freshman (WLF)

At the request of the CSU, campuses have been directed to maintain waiting lists of eligible students who might be admitted should resources become available. SJSU placed approximately 900 students on the frosh waitlist and posted this message their MySJSU accounts. This group is exclusively non-local students who will graduate from high schools outside of Santa Clara County.


Subject line: Waitlist Status
Message Text:

Greetings-

You may have noticed that your application status changed from "NC-Incomplete" to "WLF-Waitlist Freshman." The WLF status was assigned to you because, upon application review, you did not meet the admission impaction standard for non-local applicants to your intended major. Note that SJSU is an impacted campus, with preference in admission to local freshman applicants. For 2010, SJSU experienced unusually high demand for space that has been severely limited by the continued state budget crisis. At the request of the CSU Chancellor's Office, we created a limited waiting list of CSU-eligible frosh who might be offered admission should additional resources become available.

SJSU does not rank waitlisted candidates and will only offer admission to blocks of qualified freshman should space become available. Thus, there is no way to "improve" your position on the waitlist by providing additional information or documents at the present time.

We do not know when or if we will be able to offer admission to freshman applicants assigned to the WLF-waitlist status but expect to notify waitlisted students of our final decision no later than June 1, 2010. We understand that this is a difficult situation and we appreciate your patience. If you prefer to opt out of the waitlist, please email admissions@sjsu.edu and we will remove you from the waiting list and withdraw your application for the Fall 2010 term.

Please continue to monitor your MySJSU account for updates to your status and new messages. Your MySJSU account is always the first and best place to look for information regarding the specific status of your application.

For more detailed information about impaction restrictions please visit: http://info.sjsu.edu/static/admission/impaction.html.

Sincerely,
Office of Admissions

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3. Not admitted

Non local CSU Eligible who did not meet impaction criteria (Withdrawn/ Unaccommodated) There are approximately 2,100 students met the minimum CSU eligibility requirements but cannot be accommodated due to preference for local students and limited space at SJSU. They were sent the following message:

Subject line: Application Status
Message Text:

Dear Frosh applicant,
I regret to inform you that upon application review, you did not meet the admission impaction standard for non-local applicants. Although it was determined that you meet the minimum CSU eligibility standard, your application will not be accommodated due to space limitations. Note that SJSU is an impacted campus, with preference in admission to local freshman applicants from Santa Clara County.

For Fall 2010, SJSU experienced unusually high demand for space that has been severely limited by the continued state budget crisis.
You may learn that SJSU created a limited waiting list of CSU-eligible frosh that might be offered admission should additional resources become available. Unfortunately, on review of your application, your eligibility index fell below the percentile selected for this small group of applicants, representing the top 20 percent of those applicants who did not otherwise meet the impaction criteria for admission.

We know that this information is disappointing; however, we urge you to seek out and accept offers you might receive from other campuses. Should you decide to pursue higher education via the community college system, we hope that you will consider transfer as a junior to SJSU at a later date.

On behalf of San José State, I wish you success in your educational pursuits.

Sincerely,
Deanna Gonzales
Interim Director of Admission

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4. Denied Admission -- Does not meet CSU eligibility

There are approximately 400 frosh applicants who, on initial review, did not meet CSU minimum requirements at the time of application. The Admissions Office is allowing a brief window for those students to come forward and correct any errors made on their applications. Some students may be required to submit official documentation to support their appeals.


Subject: Application Status
Message Text:

Dear Frosh applicant,
We have reviewed the information you provided on your Fall 2010 CSU application. Our review of your test scores, coursework, and calculated GPA indicates that you do not meet the California State University freshman admission requirements as posted at http://info.sjsu.edu/web-dbgen/narr/static/admission/frosh-requirements.html. Therefore, it is with regret that we must deny your admission to San José State University for the Fall 2010 semester. Please note that in order to maintain the integrity of a fair admission process we can only consider grades for coursework completed at the time of application when calculating your GPA and/or eligibility index.
If you have any questions concerning your eligibility index or course requirements, we suggest you first check with the high school counselor who has access to your records. If, after review of your records, you wish to correct the information you provided on your application, please contact admissions@sjsu.edu with specific details of the error you wish to correct. You must contact us by 5:00 pm PST on Monday, March 15, 2010.

Sincerely,
Deanna Gonzales
Interim Director of Admission

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January 14, 2010 - Fall 2010 Undergraduate Applicants withdrawn - missed deadline

Greetings!

This is notification that the Office of Admissions withdrew approximately 5200 Fall 2010 undergraduate applicants who failed to comply with the December 18, 2009 deadline to submit their SAT or ACT scores, their application fee, or both. This mainly affects frosh with a small group of transfer students who didn't pay their application fees. We are sending you this message so that you are prepared for any student inquiries.

The students in this category will see the following application status on their MySJSU account: Withdrawn - Missed Deadline. Students also received a message posted to their MySJSU account informing them of this action.

Rest assured that every measure was taken to process all received SAT/ACT scores and application fees prior to withdrawing students for failure to comply.

To be fair to all students who missed the deadline there will be no exceptions. You may refer students to admissions@sjsu.edu if they wish state their case. Please keep in mind that we must be fair and consistent when it comes to missing deadlines.

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January 6, 2010 - Spring Reminder Message to Eligible SJSU Students

Colleagues:

The following message is being sent to all students--all class levels--who are eligible to enroll for Spring 2010.

From: Enrollment Services
Subject: Spring Registration Reminders
Message Text:

Reminders for Spring 2010 registrants:
Good news! As of Wednesday, January 6, the enrollment cap has been raised to 18 units. The new cap will be in effect through the remainder of the Spring 2010 registration cycle.

Advance Registration ends Sunday, January 17, 2010. Please access and print your course schedule from your MySJSU account well in advance of the first day of classes. Your class schedule, including the final waitlist adjustment, will be set and ready for viewing by
Saturday, January 23. Please look for available class seats before January 26. We encourage you to use the .pdf class schedule link from MySJSU to find open sections.

Late Registration is Tuesday, January 26 - Friday, February 12, 2010
Due to budget constraints, there are no extended hours during late registration.
Student Services Center
Monday - Thursday, 8:15 am - 4:45 pm
Cashier windows close 30 minutes earlier.

Friday, 9:00 am - 4:30 pm
Closed weekends and furlough days.

Friday, February 5 is the last day to:

  • Drop classes or withdraw from SJSU without a "W" grade
  • Add and drop courses of equal net value and not be responsible for additional state university/non-resident fees

Friday, February 12 is the last day to:

  • Add classes
  • Submit instructor drops, if the instructor wishes to use that option
  • Submit CR/NC and Audit options

Monday, April 26 is the last day to submit late drop/withdrawal requests
Note early deadline!

This message is a reminder that failure to pay your fees on time will result in being dropped
from your classes and removed from any waitlists. You would need to re-enroll in classes, if
available, during normal registration periods. Note: When attempting to re-enroll, course
section offerings may be extremely limited.

See www.sjsu.edu/bursar/fees for Installment Payment Plans.

Late fees:
$25.00 Eligible for Advance Registration but registering during Late Registration
$25.00 Students who do not pay bills through Advance Registration
$25.00 Students classified as late registrants
$25.00 - 35.00 Dishonored (returned) checks
$45.00 Registration between Saturday, February 13 - Monday, February 22
$150.00 Late adds, Tuesday, February 23 - Monday, May 17
$200.00 Retroactive adds, beginning Tuesday, May 18

We strongly urge you to sign up for E-refunds, including eligible refunds for reduced unit load or
withdrawal, as well as financial aid disbursements. You must indicate a checking account number
where you want your refund/award deposited. For illustrated step-by-step instructions, see
www.sjsu.edu/bursar/docs/steps/sign_erefund.pdf.

Link #1 http://www.sjsu.edu/registrar
Link#2 http://www.sjsu.edu/bursar/fees

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Click here for communications from 2009