Educational Assistants

Educational Assistants

An Educational Assistant is an individual employed by the Accessible Education Center (AEC) to work on a one-to-one basis with a student registered with the AEC, whose disability impairment(s) prevents the student from meeting curriculum requirements.  An Educational Assistant may work in the capacity of class assistant, library assistant, lab assistant or as otherwise designated by the AEC Director or a Coordinator.

Eligibility for an Educational Assistant is determined by the AEC’s Director or Counselors and is determined on a case-by-case basis. Students must meet with the AEC Director or a Coordinator each semester the service is needed.  

Educational Assistants are provided for San José State University curriculum support only and must be requested each semester the service is needed; they are not provided for personal need. 

Once the accommodation of an Educational Assistant is prescribed the Accommodations Coordinator will hire and train an education assistant.

AEC Student Responsibilities

  • Student and Educational Assistant should exchange phone numbers and/or e-mail addresses for purposes of communication.

  • All communication (unless otherwise agreed upon by both parties) should be directly related to the coursework or specific job.

  • All work must be completed on campus unless otherwise required by the course curriculum. Off campus locations must be public domain and pre-approved by the AEC.

  • Educational Assistants will not perform any duty unless directed by the student.

  • Educational Assistants will not explain nor interpret assignments/questions.

  • Arrive 5-10 minutes early to discuss course overview and requirements with Educational Assistant. During this time the student should discuss the equipment and material(s) the Educational Assistant will help gather and setup. Be as detailed as possible about the role and amount of assistance expected to be provided by Educational Assistant during the lab.

  • The Educational Assistant may provide scribing services; however, it is the student responsibility to provide specific formatting directions, including the style guide (APA, Turbian, MLA, etc.) to be followed.

Educational Assistants Responsibilities

  • The overall responsibility of an Educational Assistant is to act as the students hands.

  • Student and Educational Assistant should exchange phone numbers and/or e-mail addresses for purposes of communication.

  • All communication (unless otherwise agreed upon by both parties) should be directly related to the coursework or specific job.

  • All work must be completed on campus unless otherwise required by the course curriculum. Off campus locations must be public domain and pre-approved by the AEC.

  • Educational Assistants must arrive 5-10 minutes early to familiarize him/herself with the student, the type and amount of assistance the student will need, and, for laboratory Educational Assistants, the required equipment and material(s).

  • Educational Assistants working in a laboratory help the student gather the needed materials and set up the equipment. Once the setup is complete the student will give instructions on what needs to be manipulated. At the conclusion of the lab, the Educational Assistant returns equipment to the proper location, disposes of chemicals, and cleans the work station(s).

  • Educational Assistants need not exceed recommendations made by AEC, but take students suggestion on how best to work with the students specific needs.

  • Educational Assistant may be ask to take notes or help with writing (i.e., scribing). Educational Assistants who are scribing are responsible to be an accurate and fair secretary, neither diminishing the fluency of the student nor helping to improve the writing.

The AEC reserves the right to discontinue service if any of the above, or a combination of the above, are violated or abused.