Academic Accommodation

After meeting with a AEC Coordinator to determine eligibility for AEC services, Testing Accommodations may be approved and provided only in courses where disability-related educational limitation(s) indicate need.


Arranging Testing Accommodations


Student Responsibility

  • Meet with professors as soon as possible (preferably during their office hours or by appointment) to discuss test accommodations.

  • Present Test Accommodation Form to professor at least five school days prior to the actual exam date.*

  • Before you have your professor sign Part II of the form, the date and time you will be taking the exam MUST be filled in (refer to AEC Testing Center hours webpage).

  • Return the signed Test Accommodation Form to AEC at least 5 business days prior to each exam.
    Do not have your professor return the Form for you.

*Test Accommodation Hold Form can be submitted to reserve a seat, but will not replace official signed Test Accommodation Form. To submit a Hold Form, visit AEC in person or online.

Faculty Responsibility

  • Agree to a confidential meeting with student to discuss test accommodations.

  • Sign Test Accommodation Form presented by student at least five school days prior to the actual exam date.*

  • Before you sign Part II of the form verify that you agree with the date and time the student has requested (Testing hours available at on the AEC Testing Hours Website).

  • Student is responsible for returning the signed Test Accommodation Form to AEC.

*If the accommodation is not requested in a timely manner and the form is not signed in a timely manner, the professor and the AEC are not responsible to accommodate the exam.

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Administration & Scheduling of Exams

Students using test accommodations through the AEC are responsible for taking their exams at the same time as the professor schedules the class exam. However, there may be times when the extended time causes a scheduling conflict and a student must take the exam at a different time or on a different day.

Exams are administered Fall & Spring Monday through Friday. Refer to AEC Testing Hours & Location. Test Accommodation Forms must be received 5 business days prior to each exam. All exams are administered in Industrial Studies (IS) 223 unless otherwise arranged.

Students are expected to arrive on time to AEC Testing Center at the scheduled exam time. PUNCTUALITY is essential! Deviation from the schedule may cause disruption to other students using accommodations. Instructors would not allow late arrivals for an exam or quiz in class; the same courtesy applies to AEC Testing. AEC schedules proctors and exams based on need; no shows and late arrivals upset this process.

Student’s exam time begins promptly as scheduled. If the student has not arrived at the testing location within 30 minutes of the scheduled time (according to the clock in the testing location), he/she may no longer be able to test on that day to protect the integrity of the test. If it is determined that the student needs to reschedule, it is then the student's responsibility to talk with his/her instructor to reschedule the exam. Make-up exams follow the policy as indicated on the individual course syllabus.

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Curriculum Exams

When a student presents the appropriate forms or paperwork (e.g. Test Accommodation Form) to the faculty, it indicates that the student has met with a AEC Coordinator who has reviewed the disability verification and approved the listed accommodation(s).

It is recommended that students advise faculty of any needed accommodation(s) at the beginning of the semester, or as soon as practical, but in typical cases, no fewer than five working days prior to the needed accommodation. Such notice is required regardless of who administers the accommodation, be it the faculty member or the AEC. In the event the AEC administers the exam, students are advised to allow sufficient time for the faculty member to sign the authorization form and for the student to return the form to the AEC.

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Final Exams

Accommodation Forms for final exams must be submitted no later than the date indicated on the Test Accommodation Form (approximately one month prior to finals).

  • Students submitting late Test Accommodation Forms will be placed on a “Wait List.” Students on the “Wait List” will be scheduled on the first available date and time; the AEC cannot guarantee the date and time originally requested.

  • Finals schedule will be posted one week prior to the first day of finals as a link on the AEC homepage.

  • Final exams are administered in various locations please visit the website for exact test location.

  • AEC does not provide accommodations on “MAKE UP” day.

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Pop Quizzes

Pop quizzes will be administered at the AEC Testing Center based on space availability during open AEC Testing Center hours. Due to limited testing hours and space, pop quizzes may be rescheduled to the next available date and time supporting the prescribed accommodation(s).

Other Pop Quiz Accommodation Options for Faculty Consideration:

  1. Faculty may be able to provide the prescribed accommodations and/or enlist the help of his/her department.

  2. For accommodations requiring extended time and/or a computer only, the Testing Office may be able to meet the specific times needed. Please contact the Testing Office directly at 408.924.5980 to make testing arrangements.

Faculty instructions for AEC administrated pop quizzes for students with test accommodations:

  1. Deliver/Return Pop quiz: Please deliver all pop quiz exams to AEC by 9AM on quiz day (24 hour notice preferred). The following information should be provided for each quiz:

    • Student Name and/or student ID

    • Course Number

    • Standard time allowed

    • Date & time of quiz

    • Any aids allowed

    • Method of return preferred

  2. Notify class of pop quiz: When the announcement is made that a pop quiz will be administered, the student(s) registered with AEC will leave class to complete the quiz in the AEC Testing Suite, IS 223. AEC will return the completed quiz based on the method of return indicated by the faculty when the pop quiz was delivered to AEC.

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Test Accommodations Forms

A test accommodation form is the document provided to a student to verify test accommodation approval through the AEC. Test accommodations forms are issued according to the number of exams (e.g., quizzes, midterms, finals, in class essays, and online exams) scheduled for the semester as specified by the course syllabus. Upon approval of test accommodations, a student will receive a Test Accommodation Form that is electronically signed and embossed for each class. Should additional accommodation forms be required, the student must request the
Test Accommodation Form from the AEC.

  • The Test Accommodation Form is a single sheet.

  • Students will receive a Test Accommodation Form for each test.

  • All Test Accommodation Forms submitted to the AEC require an original signature from the professor.

  • Should additional accommodation forms be required, the student must request the Test Accommodation Form from the AEC.

Accommodation Forms Sections Explained

    • Section 1: AEC counselor fills in student and course information.

    • Section 2 (Part 1): AEC prescribed accommodations based on disability-related educational limitation within the context of each specific course.

    • Section 3 (Part 2): Faculty member approves additional exam aids, if appropriate. Faculty member indicates the method by which the exam will be delivered to the AEC and the method by which the exam will be returned to the faculty.

    • Section 4 (see reverse side): Detailed description of purpose and use of Test Accommodation Form.

    • Section 5 (see reverse side): AEC office use only.

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Rescheduling Exams

Rescheduling an exam can only be done with professor approval. Make-up exams follow the policy as indicated on the individual course syllabus. Students needing to change or cancel an exam due to illness or an emergency, contact the Academic Accommodations Coordinator at (408) 924-6000 as soon as possible. Students will also need to notify the professor to negotiate an alternate time to take the exam.

If the AEC is late in obtaining an exam or a professor is late in dropping off an exam, students will receive the full allotted time. Depending on the amount of time lapsed, students may need to reschedule the exam. Note: All rescheduling requests must be approved by faculty before a new date and/or time is issued by AEC.

Student Responsibility

  • Submit an Exam Change Request to AEC online or in person. Once the request is received, it may take between 3-5 days to schedule exams requiring extended time only. Exams requiring additional accommodations such as: a reader, scribe, private room and/or other individualized prescriptions may be delayed in scheduling until the required accommodation support can be secured.

  • Students will receive an email verifying date and time of exams within 72 hours.

Faculty Responsibility

  • Contact AEC in person, by phone, memo, or email to request a make-up exam. Once the request is received, it may take between 3-5 days to schedule exams requiring extended time only. Exams requiring additional accommodations such as: a reader, scribe, private room and/or other individualized prescriptions may be delayed in scheduling until the required accommodation support can be secured. Students should verify date and time with AEC.

OR

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Student Conduct

The AEC adheres to the University's Student Conduct Code. Students are expected to understand and follow the University Student Conduct Code. Students who violate the Code may be subject to suspension of services and formal disciplinary action brought against them.

  • THE AEC RESERVES THE RIGHT TO EXAMINE ANY AND ALL MATERIALS BROUGHT INTO THE TESTING ROOM.
  • STUDENTS ARE EXPECTED TO UPHOLD THE INTEGRITY OF THE EXAMINATION PROCESS AND ARE SUBJECT TO PROCEDURES FOR ACADEMIC AND ADMINISTRATIVE SANCTIONS AS OUTLINED IN SECTION 4.0 OF THE ACADEMIC INTEGRITY POLICY S07-2.