Graduate Program Forms

Commonly Used Graduate Forms

You can download commonly used graduate forms below. Forms for special contingencies can be found on GAPE.

Graduate Course Frequency List (pdf) (effective Spring 2015)

Form

Purpose

Comment

Due

Faculty Acceptance Online

Used to accept graduate students into our program and can be signed electronically. This is the preferred acceptance form as it can be signed electronically. Required before the end of the semester in which the students apply.

Faculty Acceptance

Used to accept graduate students into our program  Hard copy only, cannot handle electronic signatures Required before the end of the semester in which the students apply.

Transfer_course_validation_credit

Allows student to transfer credit from another institution or from Open University. Up to 9 units can be transferred. MUST be submitted before the student applies to Candidacy

Change_classification

This will change a student’s status from conditional to classified.   MUST be submitted and accepted BEFORE the student applies for Candidacy

MA Candidacy Worksheet

This is a planning form to insure that the student’s MA plan will meet university requirements. This should be used to help a student plan their MA course work. It is very helpful to have them submit a copy when they turn in their Candidacy form. There are two tabs at the bottom: one for the regular MA program and one for the Alternative Master’s Program  

MS Candidacy Worksheet Pre-2014-15

This is a planning form to insure that the student’s MS plan will meet university requirements. This form applies to students entering our program PRIOR to the 2014/2015 academic year.  It is very helpful to have them submit a copy when they turn in their Candidacy form. There are three tabs at the bottom: one for E&E, one for M &M and one for the SP  

MS Candidacy Worksheet 2014-15

This is a planning form to insure that the student’s MA plan will meet university requirements.

This form has the same purpose as the aforementioned but applies to students enrolling in the program for 2014/2015

 

Graduate Advising Worksheet - Print

This is the semester plan for a graduate student

This form is crucial for us to keep a record of active students. This is the hardcopy version.

MUST be turned in EVERY semester.

Graduate Advising Worksheet - Online

This is the semester plan for a graduate student

This form is crucial for us to keep a record of active students. This is the online version that can be signed electronically.

MUST be turned in EVERY semester.

Candidacy

This is the petition for advancement to Graduate Candidacy

This form is the graduate equivalent of the undergraduate major minor form. This form needs to be signed by the student, the advisor and the grad coordinator.

MUST be submitted prior to graduation.

Thesis_Committee_Approval form

This form replaces the old first page of the thesis that contains the signatures of the committee

The form can be signed electronically.  It testifies that the thesis has been approved by the committee.

This form needs to accompany the thesis when submitted

Culminating-experience

This form is required for all grad students. It testifies that the student has completed their experience

This form can be signed ONLY by the Graduate Coordinator. It is best if the faculty member initials the line that specifies when the degree requirements have been met.

This form is REQUIRED for graduation

Award_degree

This is the graduation date request form for graduate students.

 

This form is REQUIRED for graduation.

Rp_extension

This is required if student have not completed their degree within two years of obtaining the RP grade.

The student must submit this if they do not want to have to reapply.

Must be filed before RP expires (2 yrs)

Change_Major

This form is required if a student wishes to change from one Masters program to another.

It is the equivalent of the undergraduate change of major form.