When is the College of Business Convocation?

Friday, May 24, 2013

7:45am - 8:30am - Light breakfast will be provided to guests and students in attendance in the BBC courtyard. In case of rain this breakfast is cancelled.

8:30am - Event Center doors open to the public.

8:30am - Graduating Students Line-up for Processional March*.
All participating students assemble by major and concentration outside the Event Center - between the Music Building and the Event Center. Specific instructions will be given at that time. Come dressed in your cap, gown and Tassel ( Masters: Please carry your hood, as you will be hooded inside the event center) (Instructions on hooding.pdf).

*Guests are not to accompany graduates to the line-up area.

9:30am - Ceremony starts with Processional March.
(Ceremony duration: Approx. 2.5 hrs)

Please note that the CoB convocation ceremony will be videotaped in order to produce a video of the ceremony. By attending the ceremony you will be giving your permission to be recorded and for your likeness to be used in the final product.
As a courtesy to your fellow students and their guests, we ask that each student participating in the ceremony remain in the graduate area, and their guests remain seated, until the end of the ceremony.

Where is the College of Business Convocation?

Event Center Arena
San Jose State University, San Jose, CA

Parking information available at
http://www.union.sjsu.edu/Maps_and_Directions/directions.htm
Parking will be complimentary in all the garages on campus. Disabled guests should park at the 7^thstreet garage. In order to minimize traffic congestion we suggest that all other guests park in the 4^th and 10^thstreet garages. Allow ample time to arrive at the ceremony site, park and assemble.

How do I participate in the College of Business Convocation?

1. RSVP by May 21, midnight, PST.
Convocation Registration Link

• You MUST RSVP even if you are not going to invite guests (To provide the event center with a total count).

2. To celebrate your academic accomplishment, your name will appear in the CoB Convocation booklet.  If you do not want your name to be included in the booklet, please send an email to cobconvocation-group@sjsu.edu by April 17th, 2013.

3. Purchase your GUEST TICKETS from the Event Center box office on campus, from March 18 – May 24 (depending on availability, and on a first-come, first serve basis). Tickets are not guaranteed.

• Graduating students must show student ID to purchase tickets (names are matched against the box office list.)

• When you purchase your tickets please verify if  your name or degree information is incorrect. If there are any changes, please send an email to cobconvocation-group@sjsu.edu before April 17, midnight PST.  Due to printing deadlines we can't accept changes after April 17th.

TICKETS
Graduating students attend for free.
$20- 1 adult ticket.
$2 - 1 regular child ticket (2 - 5 years)
Children 23 months or younger can attend for free.

PURCHASE PERIOD

• March 18 – May 9
  
  Graduating Students Only

  Graduating students can purchase up to 4 guest tickets (depending on availability, and on a first-come first-serve basis.) Tickets are not guaranteed.

• May 10 – May 24
  

  ANY EXTRA TICKETS available will be sold at this time so please check with the event center box office. Graduating Students and General Public (family & friends) can purchase up to 6 extra tickets at this time (if extra tickets are available.) Extra tickets will be sold on a first-come first-serve basis, and quantity will depend on availability. Any extra tickets are not guaranteed.* Members of the general public must provide the box office with the name & student ID of the student they are coming to see during the ceremony.

• All sales are final - No refunds allowed. All tickets will be sold on a first-come, first serve basis. GUESTS MUST BRING THEIR TICKETS WITH THEM TO ATTEND THE CEREMONY.

• To purchase tickets by FAX please fill out the form(pdf) and fax it back to the box office. Please include the last 5 digits of your student ID in the name section (under contact information).  Tickets can't be purchased online.
  
  Event Center box-office hours:
  Event Center Box office 408 - 924 – 6360.

• Monday to Friday: 10:00am to 5:00pm

• Saturday: 10:00am to 12:00pm

• Sunday: Closed

IMPORTANT Instructions to follow BEFORE and DURING the ceremony.

7:30am - 8:30am
LIGHT BREAKFAST will be provided to guests and students in attendance in the BBC courtyard.

8:30am
STUDENT LINE-UP
Between the music building and the event center, by degree / concentration (see sample photo below and details under student line-up.) Do not bring anything with you into the event center (no jackets, purses, etc.). We suggest you leave these items with your guests.

Undergraduate students come dressed in regalia (cap, tassel and gown: wear the tassel on the right side of the cap.)

Master students come dressed in regalia (cap, tassel and gown: wear the tassel on the left side of the cap) please carry your hood. For instructions on how to wear the hood please go to the hooding instructions.pdf document.

  1. Students will line up under their major / concentration, in two lines. Students with double majors will line up under their primary concentration. Gary J. Sbona students will line up under the Gary J. Sbona Honors designation, not their individual concentration. The lineup order below is how students will walk into the arena. Line up order may change slightly by May 24, due to rsvps submitted. Please look at the arena floor plan.pdf document for the estimated line-up location.

***If it is raining, the back up location for students to line-up at 8:30 AM is inside the Boccardo Business Classroom building. Please enter the BBC through the 9th Street entrance (side with name on building). Students will line-up on the 1st and 2nd fl. Follow instructions provided to you at that time. Check the event center line-up location first before going to the BBC line-up location***

  2. Students will be asked to fill out a name card before entering the event center, for the photographer. Keep this card with you when you enter the arena. Further instructions will be provided during the lineup.

9:30am
PROCESSIONAL MARCH (CEREMONY STARTS).
Students walk into the arena, after the faculty walk in.

The Faculty walks down the middle aisle of the arena, followed by the students. Students walk down the middle aisle towards the faculty marshals in front of the stage, who will direct them to their seats, row by row.

When the program starts there will be an introduction, then a welcome address from the Dean, followed by the presentation of student awards & scholarships, the student address, and the convocation address by the Alumni Guest Speaker(program subject to change). Then the class of 2013 is presented, concentration by concentration. The program ends with closing marks.

How do students walk the stage?

1. When instructed by the Faculty Marshal, please rise. The Faculty Marshall will direct students out of their seats into the side aisles, row by row.

2. Remaining in line, students move towards the side stage stairs and line upon the stairs. Undergraduates & Master's take their picture in front of the College of Business banner then walk up the stairs onto the stage.

3. Students hand their name card to the faculty announcer who reads their name. We recommend whispering the name to the faculty announcer, so they can try announcing it as correctly as possible.

4. Undergraduates walk over to the Dean, collect certificate, shake hands and take photo with the Dean. Master's students walk over to the Associate Dean, collect certificate, shake hands and take photo with the Associate Dean.

5. Students should wait until the previous student has finished taking his/her photograph with the Dean/Associate Dean before walking forward for their handshake and photograph.

6. Undergraduates & Master's walk off the stage down the middle stage stairs, and back to their seats.
   
   Students remain in the graduate arena until the end of the ceremony. IT IS RUDE TO YOUR FELLOW STUDENTS AND THEIR GUESTS IF YOU LEAVE BEFORE THE CEREMONY IS OVER !!

12:00pm RECESSIONAL MARCH (CEREMONY ENDS).
Students walk out of the arena, after the faculty walk out.

Faculty will walk off the stage, down the middle aisle, and out of the event center, followed by the students, and then the guests in the bleachers. We suggest that you and your guests identify a meeting point outside of the event center, to meet after the ceremony.

Student Message & Picture Presentation

A PowerPoint presentation will be shown as guests seat themselves, before the ceremony begins.

If you wish to include a personal message to family and friends, please provide us with a digital image and text by Thursday, May 16, midnight PST (no submissions will be accepted after May 16).

Email your digital image and MS word document (as two separate files) to cobconvocation-group@sjsu.edu. Your digital image must be 600/450 pixels. Your text message can't exceed 20 words and must be in MS Word format. Include your First and Last name, Student ID, and Phone number in your email message.

Other Frequently Asked Questions

Q: Do we receive caps, gowns and tassels? How about hoods?
A: No. You will need to purchase caps, gowns, and tassels, as well as hoods (Master's) at the bookstore on campus or on-line at the Spartan Bookstore Website. Orders can be placed online until 4/11. The Spartan Book Store "GradFair" will be from 4/9 - 4/11 and will have ring, announcements and diploma frame reps as well as a photographer. The bookstore can't guarantee cap & growth availability after April 26.

Q: Are there announcement invitations available?
A: Yes. Generic invitations are available for purchase in store or online at  http://www.cbgrad.com/ (personalized invitations also available online).

Q: Will there be any food or drinks served at the event?
A: No. However, the concession stands may be open when the doors open to the public.

Q. Will professional photographs be taken?
A: Yes. A professional photographer GradImages will be taking photographs* during the ceremony. Proofs will be sent to the student’s home and via email within three to five days after graduation. Pictures can be ordered online, by phone or by mail. GradImages can be contacted at 800-261-2576 or via email at www.gradimages.com. Registering with GradImages provides them with the information they need to deliver your graduation proofs to you in a timely manner. Giving them an accurate mailing address and email address will allow them to get your proofs to you on the first try. There is no obligation to purchase any photo packages offered.

*Graduates: In order to receive your photo proof make sure you fill out the name card completely during the lineup. Please Also visit the Pre-event Registration page.

Q: Is there reserved seating in the Event Center Arena?
A: No. For this event seating is open. We recommend that your guests arrive early and enter together. After the ceremony is over we encourage you to meet your guests outside of the event center.

If you are holding tickets for somebody you can leave them at the Will Call window of the event center box office. There are no in-and-out privileges for this event - once guests enter the event center and hand over their ticket they can’t go back inside.

Guests enter through the Arena Entrance stairs, located on the left side of the box office and the Sport Club. Disabled guests enter through the disabled entrance, next to the Sport Club entrance. See photo below.

Q: Are there any items guests can't bring into the Event Center?
A: Yes. All guests will be subject to search, which may include the use of Electronic devices, pat downs and inspections of bags. Only small purses and baby bags will be permitted in the Building.

PROHIBITED ITEMS:

* Glass containers of any kind
* Alcoholic beverages
* Weapons of any kind
  (including off-duty police weapons, pipes of any size, or chains)
* Fireworks