Business Convocation Ceremony
Lucas College and Graduate School of Business
Fall 2016 Convocation Ceremony
Thursday, December 22, 2016
On December 22, the Lucas College and Graduate School of Business will hold its Fall convocation, celebrating the accomplishments of its Fall graduates. If you are registered to graduate in Fall 2016 we invite you, your family and your guests to attend the ceremony.
This event is wheelchair accessible. For guest event center seating questions please
contact the event center box office at 408-924-6333. Graduating students that need special accommodations for themselves should send an
The Lucas College and Graduate School of Business convocation is only for Business majors (undergraduate and graduate). During the ceremony, if you are present your name will be announced when you cross the stage and you will be congratulated and photographed with the Deans from the College. SJSU will mail out the official SJSU diplomas to students at a later date.
Share your photos and farewell message with your classmates, family and friends by using #sjsulcobgrads.
Below is a FAQ section that should answer your questions about the convocation ceremony. Should you need additional information, please send an email to firstname.lastname@example.org.
We look forward to seeing you on Thursday, December 22!
P.S. Please consider sending an email invitation to your favorite professor to attend the ceremony. You will not have to purchase a ticket for them, but they are as eager to cheer your accomplishments as your family and friends!
- When is the College of Business Convocation?
- Where is the College of Business Convocation?
- How do I participate in the College of Business Convocation?
- IMPORTANT Instructions to follow BEFORE and DURING the ceremony.
- Student Message & Picture presentation
- Other Frequently Asked Questions
Thursday, December 22, 2016
4:30pm - Event Center doors open to the public.
4:30pm - Graduating Students Line-up for Processional March*.
All participating students assemble by degree and concentration outside the Event Center - between the Music Building and the Event Center. Specific instructions will be given at that time. Come dressed in your cap, gown and Tassel (Masters: Please carry your hood, as you will be hooded inside the event center.)
* Guests are not to accompany graduates to the line-up area.
5:30pm - Ceremony starts with Processional March.
(Ceremony duration: 2 hrs)
Please note that the LCoB convocation ceremony will be videotaped in order to produce a video of the ceremony. By attending the ceremony you will be giving your permission to be recorded and for your likeness to be used in the final product.
As a courtesy to your fellow students and their guests, we ask that each student participating in the ceremony remain in the student area, and their guests remain seated until the end of the ceremony.
Event Center Arena
San Jose State University, San Jose, CA
Parking information available at http://www.union.sjsu.edu/ec/directions/
Parking will be complimentary in all the garages on campus. Disabled guests should park at the 7th street garage. In order to minimize traffic congestion we suggest that all other guests park in the 4th and 10th street garages.
Allow ample time to arrive at the ceremony site, park and line-up for the processional march.
1. RSVP by December 19th, midnight, PST.
Registration is mandatory in order to participate in the convocation ceremony.
2. Purchase your GUEST TICKETS from the Event Center box office on campus, from October 31 – December 22 (there will be two sales periods, see below). Tickets are sold depending on availability, and on a first-come, first serve basis. Tickets are not guaranteed.
The convocation ceremony can sell out and you are encouraged to register and purchase tickets as soon as possible.
Graduating students must show student ID to purchase GUEST TICKETS (names are matched against the event center box office list.)
When you purchase your GUEST TICKETS please verify if your name or degree information is correct. If there are any changes, please send an email to email@example.com before December 1.
Graduating students attend for free.
October 31 – December 7 Graduating Students Only
Graduating students can purchase up to 4 GUEST TICKETS (depending on availability, and on a first-come first-serve basis.) Tickets are not guaranteed.
December 8 – December 22
ANY EXTRA TICKETS available will be sold at this time so please check with the event center box office.
Graduating Students and General Public (family & friends) can purchase extra GUEST TICKETS (if extra tickets are available). Any extra tickets will be sold on a first-come first-serve basis, and quantity will depend on availability. Extra tickets are not guaranteed.
* Members of the general public must provide the box office with the name & student ID of the student they are coming to see during the ceremony.
* If a student is not on the box office list he / she must fill out a box office letter when they purchase guest tickets (whether they are purchasing the guest tickets themselves or a family / friend is purchasing the GUEST TICKETS.)
All sales are final - No refunds allowed. All tickets will be sold on a first-come, first serve basis. Tickets are not guaranteed.
GUESTS MUST BRING THEIR TICKETS WITH THEM TO ATTEND THE CEREMONY!
To purchase GUEST TICKETS by FAX please fill out the LCoB Fall 2016 Grad Ticket Order form(PDF) and fax it back to the box office. All fax order forms are subject to a $4.00 processing fee. GUEST TICKETS can't be purchased online.
Event Center box-office hours:
Saturday: 10:00am to 12:00pm
Event Center Box office 408 - 924 – 6360
A PowerPoint presentation will be shown as guests seat themselves, before the ceremony begins.
If you wish to include a personal message to family and friends, please provide us with a digital image and text by Wednesday, December 14, midnight PST (no submissions will be accepted after December 14).
Email your digital image and MS word document (as two separate files) to firstname.lastname@example.org. Your digital image size must be 600/450 pixels. Your text message can't exceed 20 words and must be in MS Word format. Include your First and Last name, Student ID, and Phone number in your email message.
Between the music building and the event center, by degree / concentration (see sample photo below and details under student line-up.) Do not bring anything with you into the event center (no jackets, purses, etc.). We suggest you leave these items with your guests.
Undergraduate students come dressed in regalia (cap, tassel and gown: wear the tassel on the right side of the cap.)
Masters students come dressed in regalia (cap, tassel and gown: wear the tassel on the left side of the cap) but please carry your hood (you will be hooded inside the event center).
1. Students will line up under their degree / concentration, in two lines. Gary J. Sbona students will line up under the Gary J. Sbona Honors sign, not their individual concentration signs. The lineup order below is how students will walk into the arena. Line up order may change slightly on December 22 due to rsvps submitted. Please look at the arena floor plan.pdf document for the estimated line-up location.
***If it is raining, the back up location for students to line-up at 4:30pm is inside the Boccardo Business Classroom building. Please enter the BBC through the 9th Street entrance (side with name on building). Follow instructions provided to you at that time. Check the event center line-up location first before going to the BBC line-up location***
2. Students will be asked to fill out a name card before entering the event center (for the faculty announcers and the photographers.) Keep this card with you when you enter the arena. Further instructions will be provided during the lineup.
PROCESSIONAL MARCH (CEREMONY STARTS).
The faculty will walk into the arena followed by the students.
Students walk down the middle aisle towards the faculty marshals in front of the stage, who will direct them to their seats, row by row.
The program will include a welcome from the Dean, the student address, and the convocation address by the Alumni Guest Speaker (program subject to change). Then the class of 2016 is presented, concentration - by - concentration. The program ends with closing remarks.
How do students walk the stage?
1. When instructed by the Faculty Marshal, the students will rise. The Faculty Marshall will direct students out of their seats row by row.
2. Remaining in line, students move towards the stage, afterwards lineup on the stairs, in preparation for walking the stage.
3. Students hand their name card to the faculty announcer who reads their name. We recommend whispering the name to the faculty announcer, so they can pronounce it as correctly as possible.
4. Once their name is announced, Undergraduates move forward quickly to shake hands and take photo with the Dean. Masters do the same but they will shake hands and take photo with the Associate Dean of the Graduate School.
5. Undergraduates & Masters then walk off the stage and back to their seats on the floor.
Students remain in the graduate arena until the end of the ceremony.
IT IS RUDE TO YOUR FELLOW STUDENTS AND THEIR GUESTS IF YOU LEAVE BEFORE THE CEREMONY IS OVER!!
RECESSIONAL MARCH (CEREMONY ENDS).
The faculty walk out of the arena first followed by the students.
The Faculty walk off the stage and out of the event center, followed by the students, and then the guests in the bleachers. We suggest that you and your guests identify a meeting point outside of the event center, to meet after the ceremony.
Q: Do we receive caps, gowns and tassels? How about hoods?
A: No. You will need to purchase caps, gowns, and tassels, as well as hoods (Masters) at the bookstore on campus or on-line at the Spartan Bookstore Website. Caps & Gowns will be in the store starting November 16. The Spartan Bookstore "Grad Fest" will be November 16 & 17, from 10:00am – 4:00pm and November 18, 10:00am – 5:00pm. There will be company representatives on site for rings, announcements and diploma frames.
Q: Are there announcement invitations available?
Q: Will there be any food or drinks served at the event?
A: No. However, the concession stands may be open when the doors open to the public.
Q. Will professional photographs be taken during the ceremony?
A: Yes. Professional photographers from BestGradPhoto will be taking photographs* during the ceremony. Proofs will be sent to the student’s home and via email within 24 – 48 hours after the convocation ceremony. Make sure you fill out your email address on the name card during the student line-up.
Pictures can be ordered online, by phone or by mail, please visit http://bestgradphoto.com/ for contact information. There is no obligation to purchase any photo packages offered by BestGradPhoto.
*Graduating students: In order to receive your photo proof make sure you fill out the name card completely during the convocation lineup.
Q: Is there reserved seating in the Event Center Arena?
A: No. For this event seating is open (your guests can sit anywhere in the bleachers section). We recommend that your guests arrive early and enter together. After the ceremony is over we encourage you to meet your guests outside of the event center.
If you or your family are holding tickets for somebody you can leave them at the Will Call window of the event center box office. There are no in-and-out privileges for this event - once guests enter the event center and hand over their ticket they can’t go back inside, so please plan accordingly.
Guests enter through the Arena Entrance stairs, located on the left side of the box office and also on the left and right side of the Sport Club. Disabled guests enter through the disabled entrance, next to the Sport Club entrance. See photo below.
Q: Are there any items guests can't bring into the Event Center?
A: Yes. All guests will be subject to search, which may include the use of electronic devices, pat downs and inspections of bags. Only small purses and baby bags will be permitted in the building.
* Glass containers of any kind
* Alcoholic beverages (including leis with bottles)
* Weapons of any kind (including off-duty police weapons, pipes of any size, or chains)