Business Convocation Ceremony
Lucas College and Graduate School of Business
Fall 2017 Convocation Ceremony
Thursday, December 21, 2017
On December 21, the Lucas College and Graduate School of Business will hold its Fall convocation, celebrating the accomplishments of its Fall graduates (undergraduate and graduate levels). If you applied to graduate in Fall of 2017 you can participate. We invite you, your family and your guests to attend the ceremony.
The Lucas College and Graduate School of Business convocation is only for BUSINESS MAJORS. SJSU will mail out the official SJSU diplomas to students at a later date.
This event is wheelchair accessible. For guest event center seating questions please contact the event center box office at 408-924-6333. Graduating students that need special accommodations for themselves should send an email to firstname.lastname@example.org immediately.
Share your photos and farewell message with your classmates, family and friends on
social media by using #sjsulcobgrads.
Below is a FAQ section that should answer your questions about the convocation ceremony.
Should you need additional information, please send an email to email@example.com.
We look forward to seeing you on Thursday, December 21!
P.S. Please consider sending an email invitation to your favorite professor to attend your ceremony. You will not have to purchase a ticket for them, but they are as eager to cheer your accomplishments as your family and friends!
- When is the College of Business Convocation?
- Where is the College of Business Convocation?
- How do I participate in the College of Business Convocation?
- IMPORTANT Instructions to follow BEFORE and DURING the ceremony.
- Student Message & Picture presentation
- Other Frequently Asked Questions
Thursday, December 21, 2017
4:30pm - Event Center doors open to the public.
4:30pm - Graduating Students Line-up for Processional March*.
All participating students assemble by degree and concentration outside the Event Center - between the Music Building and the Event Center (weather permitting). Specific instructions will be given at that time. YOU MUST COME DRESSED IN YOUR REGALIA: cap, gown and tassel (for masters: please carry your hood, as you will be hooded inside the event center.)
* Guests are not to accompany graduates to the line-up area.
5:30pm - Ceremony starts with Processional March.
(Ceremony duration: Approximately2 hrs)
Please note that the LCoB convocation ceremony will be videotaped in order to produce a video of the ceremony. By attending the ceremony you will be giving your permission to be recorded and for your likeness to be used in the final product.
As a courtesy to your fellow students and their guests, we ask that each student participating in the ceremony remain in the student area, and their guests remain seated until the end of the ceremony.
Event Center Arena
San Jose State University, San Jose, CA
Parking information available at http://www.union.sjsu.edu/ec/directions/
Parking will be complimentary in all the garages on campus. Disabled guests should park at the 7th street (south) garage. In order to minimize traffic congestion we suggest that all other guests park in the 4th st. (west) and 10th street (north – has elevator) garages:
- North Garage (65 S 10th St; enter from westbound San Fernando St)
- South Garage (377 S 7th St; enter from northbound 7th St)
- West Garage (350 S 4th St; enter from southbound 4th St or westbound San Salvador St)
Allow ample time to arrive at the ceremony site, park and line-up for the processional march.
1. RSVP by December 18, midnight, PST.
Registration (RSVP) is mandatory in order to participate in the convocation ceremony.
You MUST rsvp before you purchase your guest tickets.
2. Complete the Career Center Employment Survey
Help SJSU enhance career services for future Spartans by sharing your post-graduation plans in a brief (3-minute) survey.
Respondents are entered in a raffle to win a lifetime Alumni Association membership and one of several $50 gift cards to be awarded throughout the year. Individual survey responses are kept anonymous. Only aggregate survey results are reported.
The first 10 students to answer the survey by Friday December 1 midnight, PST, will each receive (2) free convocation tickets (for a total value of $20). The winning students will be notified via email the week of December 4.
3. Purchase your GUEST TICKETS from the Event Center box office on campus, from October 30 – December 21 (there will be two sales periods, see below).
Tickets are sold depending on availability, and on a first-come, first serve basis. Tickets are not guaranteed. Tickets will sell out quickly and you are encouraged to register (rsvp) and purchase your guest tickets as soon as possible. The venue has limited seating. If tickets are sold out, no more tickets will be available.
Graduating students must show student ID to purchase GUEST TICKETS (names are matched against the event center box office list.)
When you purchase your GUEST TICKETS please verify your name and degree information. If there are any changes, please send an email to firstname.lastname@example.org before December 1.
Graduating students attend for free.
Age 13 and above: $10
Age 2 through 12: $2
Children 23 months or younger: free
October 30 – December 7 - Graduating Students Only
Graduating students can purchase up to 4 GUEST TICKETS (depending on availability, and on a first-come first-serve basis.) Tickets are not guaranteed.
December 8 – December 21
Any EXTRA TICKETS available will be sold starting at this time so please check with the event center box office if there are any extra tickets. Any extra tickets will be sold on a first-come first-serve basis, and quantity will depend on availability. Extra tickets are not guaranteed.
Graduating Students and General Public (family & friends) can purchase extra GUEST TICKETS (if extra tickets are available).
* Members of the general public must provide the box office with the student id # of the student they are coming to see during the ceremony.
* If a student is not on the box office list he / she must fill out a box office letter when they purchase guest tickets.
All sales are final - No refunds allowed. All tickets will be sold on a first-come, first serve basis. Tickets are not guaranteed.
GUESTS MUST BRING THEIR TICKETS WITH THEM TO ATTEND THE CEREMONY!
To purchase GUEST TICKETS by FAX please fill out the LCoB Fall 2017 Grad Ticket Order form (PDF) and fax or email it back to the box office. All fax order forms are subject to a $4.00 processing fee. GUEST TICKETS can't be purchased online.
Event Center box-office hours:
Monday to Friday: 12:00pm – 4:00pm
Event Center Box office 408 - 924 – 6376
A PowerPoint presentation will be shown when the doors open to the public, before the ceremony begins.
If you wish to include a personal message to family and friends, please provide us with a digital image and text by Wednesday, December 13, midnight PST (no submissions will be accepted after December 13).
Email your digital image and MS word document (as two separate files) to email@example.com. Your digital image size must be 600/450 pixels. Your text message can't exceed 20 words and must be in MS Word format (we will edit for space.) Include your First and Last name, Student ID, and Phone number in your email message.
Students who are intoxicated will not be allowed to participate in the ceremony. THERE ARE NO EXCEPTIONS.
Students will line-up between the music building and the event center, by degree / concentration (see sample photo below.) Do not bring anything with you into the event center (no jackets, purses, etc.). We suggest you leave these items with your guests.
Undergraduate students come dressed in regalia (cap, tassel and gown: wear the tassel on the right side of the cap.)
Masters students come dressed in regalia (cap, tassel and gown: wear the tassel on the left side of the cap) but carry your hood (you will be hooded inside the event center).
1. Students will line up under their degree / concentration, in two lines. Please look at the arena floor plan (pdf) for your estimated line-up location. Gary J. Sbona students will line up under the Gary J. Sbona Honors sign, not their individual concentration signs. Further instructions will be provided during the line-up.
***If it is raining, the back up location for students to line-up is inside the Boccardo Business Classroom building. Please enter the BBC through the 9th Street entrance (side with name on building). Follow instructions provided to you at that time. Check the event center line-up location first before going to the BBC line-up location***
2. Students will be asked to fill out a name card before entering the event center (for the faculty announcers and the photographers.) Keep this card with you when you enter the arena. Further instructions will be provided during the lineup.
PROCESSIONAL MARCH (CEREMONY STARTS).
When the procession music starts the faculty will walk into the arena followed by the students.
Students walk down the middle aisle towards the faculty marshals in front of the stage, who will direct them to their seats, row by row. Students will remain standing.
The program will include a Welcome from the Dean, the student address, and the convocation address by the Alumni Guest Speaker (program subject to change). Then the class of 2017 is presented, concentration - by - concentration. The program ends with closing remarks.
How do students walk the stage?
1. When instructed by the Faculty Marshal, the students will rise. REMEMBER to take with you the completed name card. The Faculty Marshall will direct students out of their seats row by row.
2. Remaining in line, students move towards the stage. Students will take a floor photo near the stage, and then line up on the stairs in preparation for walking the stage.
3. At the top of the stairs students hand their name card to the faculty announcer who reads their name. We recommend whispering the name to the faculty announcer so they can pronounce it as correctly as possible.
4. Once their name is announced, students move forward quickly to shake hands with the faculty on stage, including shaking hands & taking photo with the Dean.
5. Undergraduates & Masters then walk off the stage and back to their seats on the floor.
Students remain in the graduate arena until the end of the ceremony.
IT IS RUDE TO YOUR FELLOW STUDENTS AND THEIR GUESTS IF YOU LEAVE BEFORE THE CEREMONY IS OVER!!
RECESSIONAL MARCH (CEREMONY ENDS).
The faculty walks off the stage and out of the event center, followed by the students, and then the guests in the bleachers. We suggest that you and your guests identify a meeting point outside of the event center, to meet after the ceremony.
Q: Do we receive caps, gowns and tassels? How about hoods?
A: No. You will need to purchase caps, gowns, and tassels, as well as hoods (Masters) at the bookstore on campus or on-line at the Spartan Bookstore Website. Caps & Gowns will be in the store starting November 6. The Spartan Bookstore "Grad Fest" will be November 7, 8 and 9, from 9:00am – 5:00pm. There will be company representatives on site for rings, announcements and graduation photos.
Q: Are there announcement invitations available?
A: Yes. Generic announcement invitations are available for purchase at the bookstore. Personalized announcement invitations are currently available online at the Spartan Bookstore Website.
Q: Will there be any food or drinks served at the event?
A: No. However, the concession stands may be open when the doors open to the public.
Q. Will professional photographs be taken during the ceremony?
A: Yes. Professional photographers from BestGradPhoto will be taking photographs* during the ceremony. Proofs will be sent to the student’s home and via email within 24 – 48 hours after the convocation ceremony. Make sure you fill out your email address on the name card during the student line-up.
Pictures can be ordered online, by phone or by mail, please visit http://bestgradphoto.com/ for contact information. There is no obligation to purchase any photo packages offered by BestGradPhoto.
*Graduating students: In order to receive your photo proof make sure you fill out the name card completely during the student line-up.
Q: Is there reserved seating in the Event Center Arena?
A: No. For this event seating is open (your guests can sit anywhere in the bleachers section). We recommend that your guests arrive early and enter together. After the ceremony is over we encourage you to meet your guests outside of the event center.
If you or your family is holding tickets for somebody you can leave them at the Will Call window of the event center box office. There are no in-and-out privileges for this event - once guests enter the event center and hand over their ticket they can’t go back inside, so please plan accordingly.
Guests enter through the Arena Entrance stairs, located on the left side of the box office Disabled guests enter through the disabled entrance, next to the Sport Club entrance. See photo below.
Q: Are there any items guests can't bring into the Event Center?
A: Yes. All guests will be subject to search, which may include the use of electronic devices, pat downs and inspections of bags. Only small purses and baby bags will be permitted in the building.
* Glass containers of any kind
* Alcoholic beverages (including leis with bottles)
* Weapons of any kind (including off-duty police weapons, pipes of any size, or chains)