When is the College of Business Convocation?

Friday, May 25, 2012

7:45am – 8:30am – Light breakfast will be provided to guests and students in attendance in the BBC courtyard. In case of rain this breakfast is cancelled.

8:30am - Event Center doors open to the public.

8:30am - Graduating Students Line-up for Processional March*.
All participating students assemble by major and concentration outside the Event Center - between the Music Building and the Event Center. Specific instructions will be given at that time. Come dressed in your cap and gown (Instructions on hooding.pdf).

*Guests are not to accompany graduates to the line-up area.

9:30am - Ceremony starts with Processional March.

(Ceremony duration: Approx. 3 hrs)

Please note that the CoB convocation ceremony will be videotaped in order to produce a DVD of the ceremony. By attending the ceremony you will be giving your permission to be recorded and for your likeness to be used in the final product.

As a courtesy to your fellow students and their guests, we ask that each student participating in the ceremony remain in the graduate area, and their guests remain seated, until the end of the ceremony.

Where is the College of Business Convocation?

Event Center Arena
San Jose State University, San Jose, CA

Parking information available at
http://www.union.sjsu.edu/Maps_and_Directions/directions.htm
Parking will be complimentary in all the garages on campus. Disabled guests should park at the 7^thstreet garage.

In order to minimize traffic congestion we suggest that all other guests park in the 4^th and 10^thstreet garages. Allow ample time to arrive at the ceremony site, park and assemble.

How do I participate in the College of Business Convocation?

1. RSVP by May 22, midnight, PST.
Convocation Registration Link

• You MUST RSVP even if you are not going to invite guests (To provide the event center with a total count).

2. Purchase your GUEST TICKETS from the Event Center box office on campus, from March 23 – May 11 (depending on availability, and on a first-come, first serve basis). Tickets are not guaranteed.

• Graduating students must show student ID to purchase tickets (names are matched against the box office list.)

• To verify if your name is on the Box Office list please view the names listed here(pdf)

If your name is not in the box office list please send an email to cobconvocation-group@sjsu.edubefore May 11 asking for a box office letter so you can purchase your tickets. Include your First / Middle / Last name, student ID, degree / concentration, valid tel. #, and valid email address in your email.

TICKETS

Graduating students attend for free.

$17 - 1 regular adult ticket.

$25 - 1 regular adult ticket + 1 DVD of the convocation ceremony.

$1 - 1 regular child ticket (5 yrs. and younger.)

Children 24 months or younger can attend for free.

PURCHASE PERIOD

• March 23 – May 11
  
  Graduating Students Only

  Graduating students can purchase up to 4 guest tickets (depending on availability, and on a first-come first-serve basis.) Tickets are not guaranteed.

• May 12 – May 25

  ANY EXTRA TICKETS available will be sold at this time so please check with the event center box office. Graduating Students and General Public (family & friends) can purchase up to 6 extra tickets at this time (if extra tickets are available.) Extra tickets will be sold on a first-come first-serve basis, and quantity will depend on availability. Any extra tickets are not guaranteed.* Members of the general public must provide the box office with the name & student ID of the student they are coming to see during the ceremony.

• All sales are final - No refunds allowed. All tickets will be sold on a first-come, first serve basis. GUESTS MUST BRING THEIR TICKETS WITH THEM TO ATTEND THE CEREMONY.

• To purchase tickets by FAX please fill out the form(pdf)and fax it back to the box office. Please include the last 5 digits of your student ID in the name section (under contact information).  Tickets can't be purchased online.

     Event Center box-office hours:

• Monday to Friday: 10:00am to 5:00pm

• Saturday: 10:00am to 12:00pm

• Sunday: Closed

Student Message & Picture Presentation

A PowerPoint presentation will be shown as guests seat themselves, before the ceremony begins.

If you wish to include a personal message to family and friends, please provide us with a digital image and text by Wednesday May 16, midnight PST (no submissions will be accepted after May 16).

Email your digital image and MS word document (as two separate files) to cobconvocation-group@sjsu.edu. Your digital image must be 600/450 pixels. Your text message can't exceed 20 words and must be in MS Word format. Include your First and Last name, Student ID, and Phone number in your email message.

What happens before and during the ceremony?

Please check here for IMPORTANT Instructions(pdf) before and during the ceremony.

Other Frequently Asked Questions

Q: Do we receive caps, gowns and tassels? How about hoods?
A: No. You will need to purchase caps, gowns, and tassels, as well as hoods (Master's) at the bookstore on campus or on-line at the Spartan Bookstore Website. The regalia will be available starting April 3. The bookstore can’t guarantee cap & gown availability after April 30.

Q: Are there announcement invitations available?
A: Yes. Both generic and personalized invitations are available for purchase all year.  For personalized invitations go to http://www.cbgrad.com/ . For generic invitations go to Spartan Bookstore Website.

Q: Will there be any food or drinks served at the event?
A: No. However, the concession stands may be open when the doors open to the public.

Q. Will professional photographs be taken?
A: Yes. A professional photographer GradImages will be taking photographs* during the ceremony. Proofs will be sent to the student’s home and via email within three to five days after graduation. Pictures can be ordered online, by phone or by mail. GradImages can be contacted at 800-261-2576 or via email at www.gradimages.com. Registering with GradImages provides them with the information they need to deliver your graduation proofs to you in a timely manner. Giving them an accurate mailing address and email address will allow them to get your proofs to you on the first try. There is no obligation to purchase any photo packages offered.

*Graduates: In order to receive your photo proof make sure you fill out the name card completely during the lineup. Please visit the Pre-event Registration page.

Q: Is there reserved seating in the Event Center Arena?
A: No. For this event seating is open. We recommend that your guests arrive early and enter together. After the ceremony is over we encourage you to meet your guests outside of the event center.

Q: Are there any items guests can't bring into the Event Center?
A: Yes. All guests will be subject to search, which may include the use of Electronic devices, pat downs and inspections of bags. Only small purses and baby bags will be permitted in the Building.

PROHIBITED ITEMS:

* Glass containers of any kind
* Alcoholic beverages
* Weapons of any kind
  (including off-duty police weapons, pipes of any size, or chains)
* Fireworks
* Aerosol cans
* Animals (except service animals)
* Plastic horns and air horns
* Helium balloons