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| Journal Prefixes | ||||||
Journal ID |
Description of Journal | Source/Office | Phone | |||
| No Prefix | Journals that have just a numeric ID (without a prefix) are for entries originating in Accounting, Bursar's, or Budget. |
Accounting and Financial Systems |
Varies | |||
| ALO | Journals created by the PeopleSoft allocation process that distributes amounts based on a formula, such as the monthly General Fund benefits allocation. | Accounting and Financial Systems University Budget Office |
Varies | |||
| AMEX | American Express - Travel | Accounts Payable | 924-1659 | |||
| AP | Amounts invoiced by vendors and travel charges. | Procurement and Support Services | 924-1683 | |||
| CN | Touchnet (deposits made by department at Cashiers Office) | Cashiering Services | 924-1634 | |||
| HR | Human Resources (journals fed from the PeopleSoft HRSA system for salary expenditures) -- Review LCD (Labor Cost Distribution) reports for details. | CMS Project (MySJSU) | 924-1530 | |||
| PRN | AS Print Shop recharges (associated with the month and year of charges) such as PRNJAN09 | AS Print Shop |
924-1583 | |||
| PST | Postage recharges (associated with the month and year of charges) such as PSTJAN03 | Mail Services | 924-1594 | |||
| SF | Fees, other revenues, and refunds fed from the PeopleSoft Student Financials system. | Bursar's Office | 924-1633 | |||
| SJ | Journals originating in Accounting and Budget and uploaded from Excel spreadsheets. | Varies | ||||
| TEL | Telecommunication (upload data from telecommunications department) journal numbers generated by system. | Telecommunications | 924-2394 | |||
| TPO | Parking Permits | Traffic and Parking | 924-2171 | |||
| UPD | Special Events | University Police Department | 924-6567 | |||
| WB | Web Budget journal (transfer) from the Finance Web Component created by a department. Budget Journals are for budget (not expense) transfers within an area under your control (see definition under WE). You may also credit budget to areas outside of your control; you may not debit budget to areas outside of your control. The "From" and "To" funds must be the same. | Finance Web Component | Varies | |||
| WE | Web Expense journal (transfer) from the Finance Web Component created by a department. Expense Journals are for expense corrections/reclassifications for dept IDs within an area under your control - e.g. within your department, for a Dean's office, within the college; for a VP's office, within the division. The "From" and "To" funds can be different. | Finance Web Component | Varies | |||
| WH | Web Hospitality Payment (journal) from the Finance Web Component created by a department. Hospitality Payments are for "payment" to another department ("Payee") for hospitality or other services rendered. You may only credit the "Payee", not charge it. The "Payee" and "Payor" funds can be different. | Finance Web Component | Varies | |||
| WI | Web Interdepartmental Expense journal (transfer) from the Finance Web Component created by a department. Interdepartmental Expense Transfers are for expense corrections/reclassifications between your area ("Payor") and an area outside your control ("Payee"). You may only credit the "Payee", not charge it. The "Payee" and "Payor" funds can be different. | Finance Web Component | Varies | |||
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