Admission to Graduation Project

Background

San Jose State has established campus-specific goals designed to contribute to the greater success of the CSU Graduation Initiative 2025.

The Admission to Graduation Project (A to G Project) was formed in the Fall of 2014 to identify and implement enhancements to technical and business processes that would facilitate graduation for our students and contribute to meeting SJSU's goals. The project is a partnership among Administration & Finance, Information Technology, Academic Affairs and Student Affairs led by Enrollment Services with representation from across campus. 

SJSU Graduation Initiative goals for 2025 include:

  • Increase our four year FTF graduation rate from 9% to 35%  (entering class of 2021)
  • Increase our six year FTF graduation rate from 49% to 71%  (entering class of 2019)
  • Increase our two year UDT graduation rate from 19% to 36%  (entering class of 2023)
  • Increase our four year UDT graduation rate from 67% to 80%  (entering class of 2021)
  • Eliminate the URM equity gap from 12% to 0%
  • Eliminate the Pell/non Pell equity gap from 10% to 0% 

Phase Four: Roadmap

  • Spring - Fall 2018: Implement OnBase Financial Aid Verification functionality. (In Progress)
  • Summer 2018  - Spring 2019Leverage MyProgress functionality to replace major form in graduation evaluation process. (Pilot Completed)
  • Summer 2018 - Spring 2019: Digitize document collection from students - enrolled and prospective. (In Progress)
  • Summer 2018 - Spring 2019: Develop early warning system to identify students needing additional support. (In Progress)
  • Fall 2018: Automate tracking of substitutions and exceptions as they relate to MyProgress and application for graduation. (In Progress)
  • Fall 2018 - Spring 2019: Create reporting tools to analyze the effectiveness of TCE process improvement.
  • Fall 2018 - Spring 2019: Implement improved version of process to identify and advise students with Associate Degrees for Transfer. (In Progress)
  • Fall 2018 - Spring 2019: Leverage MyPlanner data to predict course demand with greater accuracy. (In Progress)

Phase Three: Roadmap

  • Spring - Fall 2017: Implement Transcript Capture (TC) functionality in our imaging system to facilitate transcript collection and analysis. (Completed)
  • Spring - Fall 2017: Design and implement visual identity for MyGPS tools: MyScheduler, MyPlanner, MyProgress, MyRoadmap. (Completed)
  • Spring - Fall 2017: Pilot the Post Enrollment Requirement Check (PERC) functionality in PeopleSoft to allow students to enroll in courses with the prerequisite in progress. (Completed)
  • Fall 2017 - Spring 2018: Implement next phase of imaging system functionality: Transfer Credit Evaluation (TCE). (Completed)
  • Spring 2018: Implement Advisor Request functionality in PeopleSoft for substitutions, changes of major, and other processes (In Progress)
  • Spring - Summer 2018: Implement early matriculation for new undergraduate students. (Complete)

Phase Two: Roadmap

  • Spring - Summer 2016: Develop and produce a Steps to Graduation resource for incoming students. (Completed)
  • Spring - Fall 2016: Implement automation of impaction for Freshmen applicants. (On Hold)
  • Spring - Fall 2016: Develop and implement reporting tools to analyze supplemental application, impaction and enrollment data. (Completed)
  • Spring 2016 - Fall 2017: Automate tracking of substitutions and exceptions as they relate to the degree audit (MyProgress) and application for graduation. (Moved to Phase Four)
  • Summer 2016 - Spring 2017: Expand automation of application for graduation to include additional colleges and our graduate programs. (Completed)
  • Fall 2016 - Fall 2017: Implement Smart Planner (MyPlanner) functionality. (Completed)

Phase One: Roadmap

  • Fall 2014 to current: Transfer Credit Rules evaluation, creation and correction in PeopleSoft.
  • Spring 2015: Spartan Scheduler rolled out to enrolled students. Spartan Scheduler allows students to plan class schedules around other commitments like work, athletics, and family commitments. (Completed)
  • Late Fall 2015: Implement automation of CSU Eligibility for Transfer applicants. (Completed)
  • Fall 2015 - Winter 2016: Implement Supplemental Application for Fall 2016 transfer applicants and beyond. The supplemental application facilitates corrections to information entered on the CalStateApply application and allows students applying to impacted majors with supplemental coursework criteria to report additional coursework. (Completed)
  • Fall 2015 - Winter 2016: In partnership with the College of Business, launch pilot project to automate the undergraduate application for graduation. (Completed)
  • Winter 2016: Implement impaction automation for transfer applicants. (Completed)