Seven Steps to Financial Aid

Three students standing in front of Joe West Hall

 

The following outlines, in sequential order, the financial aid process at San Jose State University.  

Students should file a FAFSA or a CA Dream Act application, not both.

  FAFSA CA Dream Act 
Steps U.S. citizen & eligible non-citizen *Students meeting AB540 criteria
1
Complete a FAFSA:

Obtain a U.S. Department of Education PIN (Personal Identification Number) This PIN will serve as the electronic signature when completing the on-line FAFSA. There are three filing options. View the options at FAFSA website. The priority filing deadline is March 2, annually. 

SJSU Federal School Code: 001155

Complete a CA Dream Act Application

Obtain a State PIN. The PIN will serve as the electronic signature when completing the on-line application. The priority filing deadline is March 2, annually.

SJSU Federal School Code: 001155

2

Student Aid Report (SAR)

Once the FAFSA is processed, students will receive a SAR either by email or to the home address provided. Read the SAR carefully. Perform any corrections on-line, if needed. If corrections are made, allow 2 weeks for our office to receive your updated data. 

California Aid Report (CAR)

Once the CA Dream Act application is processed, students will receive a CAR either by email or to the home address provided. Read the CAR carefully. Perform any corrections on-line, if needed. If corrections are made, allow 2 weeks for our office to receive your updated data. 

3
Submit documents to SJSU

The Financial Aid and Scholarship Office will send students a message within two weeks of receiving a student's FAFSA or CA Dream Act application with instructions to complete and submit documents to the Financial Aid and Scholarship Office. Navigate to MySJSU > Self Service > Student Center > To Do List. Make copies for your own records and make sure your SJSU ID number is listed on all documents. Documents must be submitted by mail or in person; SJSU cannot accept documents by fax or email.

4
Evaluation process and Tuition fee deferral

The evaluation process begins once all requested documents are received. The evaluation process can take 4-8 weeks to complete. During this time, additional documents may be requested. Students should periodically check their MySJSU for notifications.

To qualify for a tuition fee deferral, all requested financial aid documents must be submitted to the Financial Aid and Scholarship Office by the date indicated on the Document Request Letter sent to students. The deadline date can also be found on our homepage. The tuition fee deferral is temporary and is removed at the beginning of each semester. Students are responsible to pay tuition fees if all requested documents have not been submitted at least a month prior to the beginning of each semester. Once fee deferrals are removed, students are responsible for paying all tuition fees by the set deadline, regardless of their financial aid status.

 5
Award notification

Once the evaluation process is completed, students will receive an Award Notice on their MySJSU. It is important to read this material carefully. Students can view their financial award by going to MySJSU > Self Service > Student Center. In the Finances section, view financial aid and select the corresponding aid year. Financial aid is based on full-time enrollment. Students planning to enroll in less than full-time MUST complete the Student Information Update form (pdf). Financial aid may be pro-rated if enrolled in less than full-time. Failure to submit this form will delay disbursement of aid.   

 6
Disbursement of Aid

Financial aid disbursement occurs on a weekly basis, beginning the first week of each semester. Disbursement of funds is based on a clear admission status and is held pending confirmation of admission. Disbursement may be held for several other reasons such as, not enrolled full-time, academic progress holds, missing information, etc. 

When disbursed, financial aid is automatically applied towards outstanding fees (i.e., tuition, fees, housing charges, book charges, etc).  View disbursement policy for additional disbursement information. Any remaining credit balance will be disbursed to students via electronic refund (direct deposit) or paper check. View the Bursar's website for information on payment and refunds. Students are encouraged to enroll in direct deposit. View How to enroll in direct deposit (eRefunds) for step-by-step instructions. 

 7
  Do Your Part!

Failure to complete all units may result in a hold for future aid. Maintain at least a 2.0 GPA as an undergraduate student, or a 3.0 as a graduate, post-baccalaureate or credential student, every semester. Make sure to update your contact information (mailing address, email, phone number) on MySJSU. Check your To-Do list often. Contact the Financial Aid and Scholarshp Office if you have any question. Remember to file for financial aid every academic year, by the March 2 priority deadline. 

 

*Eligible Non-Citizens include lawful permanent residents, refugees, asylees, parolees, Cuban/Haitian entrants, victims of trafficking, and "qualified" domestic violence survivors. Citizens of the Marshall Islands, Micronesia, or Palau are eligible for certain programs.

*AB540 Criteria: Attended a California high school (public or private) for 3 or more years (does not need to be consecutive years); graduated from a California high school or have attained a G.E.D.; or received passing mark on the California High School Proficiency Exam (CHSPE) prior to the start of the term; registered or be currently enrolled in a accredited and qualified CA community college or university.

In addition to fulfilling the requirements listed above, an undocumented student must complete and submit an affidavit stating that they will apply for legal residency as soon as they are eligible to do so. Students must contact the Office of the Registrar to submit a California Nonresident Tuition Exemption Form, otherwise known as an AB540 Affidavit.