Seven Steps to Financial Aid

Three students standing in front of Joe West Hall

 

The following is a sequential order of the financial aid process at San Jose State University.  

File a FAFSA or a CA Dream Act application, not both (Priority filing deadline: March 2)

Students who received a social security number through the Deferred Action of Childhood Arrival (DACA), and who qualify for AB540, should complete the CA Dream Act application to be considered for state financial aid.

  FAFSA CA Dream Act 
Steps U.S. citizen & *eligible non-citizen **Students meeting AB540 criteria

1

Complete a FAFSA:

Obtain a U.S. Department of Education FSA ID

The FSA ID will serve as the electronic signature when completing the on-line FAFSA. There are three filing options at FAFSA website.

SJSU Federal School Code: 001155

Complete a CA Dream Act Application

Obtain a State PIN.

The PIN will serve as the electronic signature when completing the on-line application.

SJSU Federal School Code: 001155

2

Once the FAFSA or a CA Dream Act Application is processed, students will receive a Student Aid Report from either FAFSA or the California Student Aid Commission (CSAC) by email or to the home address provided on the application. Read the report carefully and perform any corrections on-line, if needed. If corrections are made, allow 2 weeks for the Financial Aid and Scholarship Office to receive your updated data.

3

Submit Documents to SJSU

(ONLY students selected for verification are required to submit documents) 

Students will receive an Acknowledgement Letter in their MySJSU confirming receipt of their financial aid application. The Acknowledgement Letter provides information on the financial aid awarding process and provides deadline dates. Students selected for verification will have To-Do List items posted in their MySJSUVerification is a process where the Department of Education (DOE), CSAC, or SJSU selects applications for further review. 

To be considered for maximum funding, all requested financial aid documents must be submitted by 4:30 pm on the following deadline date

  • For Fall 2016-Spring 2017: May 27, 2016 
  • For Fall 2015-Spring 2016: June 19, 2015

Students should contact the Financial Aid and Scholarship Office if an Acknowledgement Letter is not received in their MySJSU approximately two weeks after submitting a FAFSA or CA Dream Act Application.  

Make copies of all completed documents prior to submitting them to the Financial Aid and Scholarship Office. Submit documents by mail or in person. 

By Mail: Financial Aid and Scholarship Office, San Jose State University, One Washington Square, San Jose, Ca 95192-0036

In Person: Financial Aid and Scholarship Office, Student Services Center, 9th and San Fernando Streets (1st floor of the north parking garage).

4

Evaluation process and Tuition fee deferral

The evaluation process for all financial aid applicants can take 4-8 weeks to complete. During this time, additional documents may be requested. Students should periodically check their MySJSU for notifications.

To qualify for a tuition fee deferral, students selected for verification must complete all requested financial aid documents by the deadline date indicated below. Students not selected for verification will receive a tuition fee deferral if their financial aid application is completed prior to the dates below:

Upcoming Academic Year 

  • For Fall 2016: Friday, July 8, 2016  
  • For Spring 2017: Friday, December 9, 2016

***

Current Academic Year

  • For Fall 2015: Friday, July 17, 2015  
  • For Spring 2016: Friday, December 11, 2015

The tuition fee deferral protects course enrollment and delays the payment of tuition fees. The tuition fee deferral is temporary and is removed the second week of the semester. Once the tuition fee deferral is removed, students are responsible to pay fees by the next payment period, regardless of their financial aid status. 

The tuition fee deferral does not defer housing charges. Refer to University Housing Services for payment requirements.

5

Award notification

Once the evaluation process is completed, students will receive an Award Notice in their MySJSU. To view the financial aid award, go to: 

MySJSU. In the Student Center, under the Finances section, click on "View Financial Aid" and select the corresponding aid year.

Financial aid is awarded based on full-time enrollment. Students enrolled in less than full-time units MUST complete the Student Information Update form (pdf). Failure to submit the Student Information Update form may delay disbursement of aid.   

Full-Time enrollment

  • 12 units - undergraduates, post-baccalaureate, and credential program
  • 8 units - graduate students

6

Disbursement of Aid

Financial aid disbursement begins the first week of each semester, with weekly disbursements thereafter.  Disbursement may be held for several reasons such as, admission status, less than full-time enrollment, academic progress holds, missing To Do List items, etc. 

Fees owed to San Jose State University, such as tuition fees, housing charges, book charges, etc will be automatically deducted from the student's financial aid at time of disbursement.  View disbursement policy for additional disbursement information.

Any credit balance will be refunded to students either by electronic refund (direct deposit) or by paper check. Students are encouraged to enroll in direct deposit . View How to enroll in direct deposit (eRefunds) for step-by-step instructions. The Bursar's Office provides information on payment and refunds.  

7

  Do Your Part!
  • Failure to complete all units may result in a hold for future aid.
  • Maintain at least a 2.0 GPA as an undergraduate student, or a 3.0 as a graduate, post-baccalaureate or credential student, every semester.
  • Make sure to update your contact information (mailing address, email, phone number) in MySJSU.
  • Check your To Do List often.
  • Contact the Financial Aid and Scholarship Office if you have any questions.
  • Remember to file for financial aid every academic year, by the March 2 priority deadline. 

 

*Eligible Non-Citizens include lawful permanent residents, refugees, asylees, parolees, Cuban/Haitian entrants, victims of trafficking, and "qualified" domestic violence survivors. Citizens of the Marshall Islands, Micronesia, or Palau are eligible for certain programs.

**AB540 Criteria: Attended a California high school (public or private) for 3 or more years (does not need to be consecutive years); graduated from a California high school or have attained a G.E.D.; or received passing mark on the California High School Proficiency Exam (CHSPE) prior to the start of the term; registered or be currently enrolled in a accredited and qualified CA community college or university.

In addition to fulfilling the requirements listed above, an undocumented student must complete and submit an affidavit stating that they will apply for legal residency as soon as they are eligible to do so. Students must contact the Office of the Registrar to submit a California Nonresident Tuition Exemption Form, otherwise known as an AB540 Affidavit.