Disbursement Policy

Disbursement of funds begins on a weekly basis, starting the first week of the semester. Financial aid funds will apply to student's account and pay any outstanding fees owed to the university. For students receiving a Cal Grant B, the stipend portion will be used to pay outstanding university charges unless you have made alternative arrangements with the Bursar's Office. Students may request a refund for any portion of their financial aid funds that apply to University debts unrelated to registration fees or University Housing. Students are encouraged to enroll in Direct Deposit for faster delivery of refunds. Information on how to sign-up is found on the Bursar's website: How to Enroll in Direct Deposit (eRefunds) [pdf]). Students not enrolling in direct deposit should keep their mailing address current in MySJSU.

Disbursement of financial aid

Financial aid awards are based on full-time enrollment. Disbursement may be held for several reasons, such as:

  • Admission status
  • Less than full-time enrollment
  • Academic progress holds
  • Missing To-Do List items

Students enrolled less than full-time must complete the Student Information Update form. Financial aid funds may be prorated for less than full-time enrollment. Below is the definition for both full-time and half-time enrollment. Students MUST submit the Student Information Update form to prevent a delay in their financial aid disbursement. Each type of aid has different disbursement requirements.

Full-time enrollment

  • 12 units for an undergraduate, postbaccalaureate or credential program.
  • 8 units for a graduate degree - 200 level or department approved coursework.

Half-time enrollment

  • 6 units for an undergraduate, postbaccalaureate or credential program.
  • 4 units for a graduate degree - 200 level or department approved coursework.

Dropping units after disbursement of aid

Students may be required to repay a portion, or all, of their financial aid if units are dropped or are not at the minimum unit level of financial aid eligibility. Federal and state regulations does not permit students to receive aid which exceeds their financial aid eligibility. The repayment amount will be determined after the add/drop period has ended. Students are required to repay aid for which they are determined to be ineligible.

Example:

  • If you received aid as a full-time student and then drop units, you will most likely be required to repay a portion of the funds.