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Academic Progress PoliciesI. What is Satisfactory Academic Progress?Satisfactory Academic Progress is monitored on attendance at all colleges, regardless of whether you received financial aid. Students who apply for either Federal or State aid (including loans) to attend SJSU are obligated to make satisfactory academic progress toward their degree. Students who have applied for financial aid enter into a contract or agreement to attend class, complete their assignments, seek tutorial assistance if necessary, prepare for exams, and complete courses with a passing grade. Financial aid applicants must take responsibility and make every effort to ensure their educational success.
The following categories provide example of the SAP evaluation for the various career levels.
II. Units Required to Receive AidStudents are required to be enrolled at least half time in order to receive aid. The original award is based on full time enrollment. The following chart breaks down the number of units required to receive aid.
The number of units needed to receive aid can be reduced in special circumstances. Students who have good reasons for not being full-time, such as illness or upcoming graduation, can petition the Appeals Committee to receive financial aid with fewer units. You should submit the Student Information Update Form for approval by the Committee. If approved, your award may be reduced proportionately. All students must be at least half-time (6 units undergraduate/credential/2nd BA or 4 units-200 level equivalency for graduate) to receive aid, including loans, regardless of their situation. Units enrolled will be checked after the add/drop period has ended. If units are dropped without approval, a portion or in some cases, all aid must be repaid. A university receivable will be placed on the student account, and is due and payable by the student. III. Failure to Complete Required UnitsIf you do not complete the required number of units, your financial aid eligibility may be in jeopardy. Undergraduate, Second B.A. and teaching credential students who complete fewer than 12 but at least 6 units are monitored closely. Graduate students who complete fewer than 8 but at least 4 units are also monitored. Students are still eligible for financial aid, but need to complete the required number of units in the future. Also students who do not complete at least half of the required units during one semester will have a hold automatically placed on their financial aid. Note that students must pass all classes. Grades of F, NC, I, U, W, WU and RD are not counted as units completed. IV. Academic DisqualificationTo regain eligibility for financial aid, you must submit a petition to the Financial Aid Appeals Committee after you have been officially reinstated and readmitted to the University. The Financial Aid and Scholarship Office will need a copy of your letter of reinstatement, along with proof of academic advising. V. Repeated CourseworkClasses that are repeated for grade improvement will count towards your total units attempted. If you must repeat a course, you should consult with a Financial Aid Counselor to determine if your financial aid eligibility will be affected. You cannot receive financial aid for classes that are repeatedly attempted, but not completed. VI. Committee AppealsIf you have a hold on your financial aid, you can submit a written appeal to the Financial Aid Appeals Committee. Petition forms are available in the Financial Aid Office and on the To Do List for students with a hold. Follow the directions as outlined on the Academic Progress Petition Form and submit all required documentation immediately for committee review. Petitions are evaluated in date order received, and should be submitted as soon as possible. You will be notified within 21 business days once your appeal has been reviewed. The decisions of the Appeals Committee are final. A student whose appeal has been approved may receive financial aid but must meet the satisfactory academic policy in the future to continue receiving aid. Students will only be allowed three (3) petitions during their academic career, regardless of the situation. To avoid problems with your eligibility expiring before you graduate, try to take classes that either meet your general education requirements or are required for your major. VII. WithdrawalsFor information regarding the withdrawal process click here . |
Financial Aid & Scholarship Office
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