Special Events

San José State University requires that all event-holders using university facilities carry liability insurance for the event. If your organization does not maintain liability insurance, the California State University provides a way for you to purchase affordable Special Event insurance for recognized campus organizations.

The cost of the coverage is based on the type of event(s) being covered, the number of attendees, and the length of the event. The process and costs for obtaining Special Event insurance are independent of leasing the campus facility or obtaining security coverage for the event.

Special Event insurance for student groups, organizations, clubs and team sports using Student Union Facilities is arranged through the Student Union Scheduling Office at 408-924-6300.

For campus departments or individual classes planning events, Special Event insurance is handled by Risk Management. Organizers of these events need to fill out and return the following forms to Risk Management Office:


In the event of an injury or loss at an event, fill out the Special Event Report of Injury or Loss Form (PDF) and return it to the Risk Management Office.


For more information for our Special Event Liability Insurance Policy, please contact Marla Perez, Associate University Risk Manager,  at 408-924-2159 or marla.perez@sjsu.edu.