Account Definitions

This is a list of accounts commonly used by departments for non-salary expenses. 
If you need to use an account that is not listed in the Preferences section of Financial Transaction Servicesplease contact the Information Support Services Help Desk at 408-924-1530.


Account Description Type Comments
604001 Telephone Usage Communications Usage charges for SJSU telephones.


Computer Networks Communications Network connection charges for SJSU telephones.
604090 Other Communications Communications Charges for purchasing, moving or changing SJSU telephones.
605001 Electricity Utilities  
605002 Gas Utilities  
605003 Oil Utilities  
605004 Water Utilities  
605005 Sewage Utilities  
605006 Hazardous Waste Utilities  
605090 Other Utilities Utilities Includes waste management.
606001 Travel in State Travel All expenses related to travel (plane ticket, rental car, conference registration fees, food, hotel, etc.) for trips within California, where the main purpose of the meeting or activity is communication or gathering information. See account 660009 for training costs.
606002 Travel Out of State Travel Same as 606001, but for trips outside California.
606800 Travel - International Travel Same as 606001, but for trips outside of the United States.
613001 Contractual Services Contractual Services All services including independent contractors, consultants (except IT consultants - see account 616800), service agreements and maintenance contracts.
613800 Medical Services Health Medical care provided by the Student Health Center.
613801 UPD Security Security Security provided by the University Police Department for special events.
613802 FD&O Services Facilities Services provided by Facilities Development & Operations.
613803 Housing Rental Charges Rent Rent for rooms provided by University Housing Services.
613804 UPD Fingerprinting Fingerprinting Fingerprinting (Live Scan) provided by the University Police Department.
613805 Disability Services Interpreter Interpreter services provided by the Disability Resource Center.
613806 Traffic and Parking Services Parking Shuttle services provided by Parking Services.
616002 IT Hardware Information Technology All computer equipment and peripherals. Includes maintenance contracts and hardware repairs. Does not include supplies related to computing, such as paper or toner.
616003 IT Software Info. Technology All computer software, including upgrade and support costs.
616004 IT Infrastructure Info. Technology Underlying framework, such as wiring between buildings, that supports computers and is long-lived.
616005 Misc. IT Costs Info. Technology Includes misc. IT services, such as data processing and imaging.
616800 IT Consultants Info. Technology  
616801 IT Training Info. Technology Same as 660009, but for IT-related training.
619001 Equipment Equipment All non-computer equipment, regardless of cost.
660001 Postage and Freight Postage Postage charges, in most cases charged by Distribution Services.
660002 Printing Printing All printing and duplicating costs, whether charged by an SJSU service center or an outside company. Includes design charges associated with publications.
660003 Supplies Supplies All supplies, including paper and office supplies.
660006 Interest on Bonds and Notes Debt  
660007 Principal on Bonds and Notes Debt  
660008 Interest Charges - Other Interest Expense All interest expenses other than interest on bonds and notes - see 660006.
660009 Specialized Training Training Training costs and all related expenses, including travel (except IT-related training - see account 616801), where the main purpose of the meeting or activity is developing the skills and abilities of the employee. See 606001 for travel costs not related to training.
660010 Insurance Expense Risk Claims paid by SJSU and charged back to departments.
660017 Advertising Advertising Advertising in media. See 660002 for promotional publications. See 660042 for job ads.
660019 Litigation Cost Legal Expense  
660020 Interest Penalty Interest Expense Internal interest charge due to negative cash balance in the fund.
660021 Facility Maintenance & Repair Repairs and Maintenance Restricted to maintenance and repair of facilities. Only to be used by FD & O.
660041 Space Rental Space Rental  
660042 Recruitment and Employee Relocation Recruitment All costs that are primarily for recruitment, including job ads, travel and relocation. 
Note: Program ChartField values 104, 105 and 106 can also be used to identify faculty, administrative and student recruitment, respectively.
660043 Accreditation Expense Accreditation All costs that are primarily for accreditation, including travel, printing and contractual services.
660800 Membership Due Membership fees  
660803 Copier Program Copiers Costs of maintaining and replacing copiers furnished by Contracts & Purchasing Services.
660903 Parking Permit Charges Parking Permits for parking on campus.
660904 Food Catering Services Catering Services All food catering services, regardless of vendors.
660905 Merchant's Credit Card Fee Credit Card Charges