Invoice Criteria

All invoices should be mailed directly to:

• SJSU Accounts Payable
  Reference PO# or DP#
  One Washington Square
  San Jose, CA 95192-0041

All vendor invoices to SJSU must be submitted in one of the following formats:

• Printed on the vendor's invoice form
• Printed on the vendor's company letterhead
• Be on our Generic Invoice form (pdf) and have the signature of a company official

All invoices must include:

• The entire SJSU purchase order number or direct payment voucher number
• A detailed and itemized description of the products and/or services provided
• Sales tax information (if any)

A freight bill must accompany the invoice if:

• The order was shipped by a carrier other than UPS or FedEx
• The freight charges exceed $100

Payment will be authorized only after SJSU:

• Has received and accepted the purchased products and/or services
• Has verified products are in an undamaged and satisfactory condition
• Has verified that services have been completed in a satisfactory manner