Program Withdrawal

Global Education and Initiatives (GEI) has a strict withdrawal policy in regards to FLPs. Please read the following sections very carefully, as withdrawing from a program can have academic and financial repercussions.

GEI will inform the Registrar's Office and the Bursar's Office of any student withdrawals.

Withdrawal Prior to Departure

 

Prior to Course Registration

If you withdraw from an FLP after submitting the Commitment to Participate Form, you will immediately forfeit your $500 non-refundable deposit and may also be responsible for additional charges.

To officially withdraw from a program, you must:

  • Send an email to facultyledprograms@sjsu.edu to inform GEI and the Program Leaders of your decision to withdraw so that all costs incurred to that point can be calculated. The timestamp in which this email is received will be used as the official date that you submit the withdrawal request. The official withdrawal date will hold you accountable for any charges incurred up to that point as well as based on the refund schedule.
  • Complete the FLP Withdrawal Form

GEI will send you a follow-up email with information about the next step of the process after your request has been reviewed. 

After Course Registration

If you withdraw from an FLP after submitting the Commitment to Participate Form and registering for the course, you will immediately forfeit your $500 non-refundable deposit. You will also be responsible for additional charges.

To officially withdraw from a program, you must:

  • Send an email to facultyledprograms@sjsu.edu to inform GEI and the Program Leaders of your decision to withdraw so that all costs incurred to that point can be calculated. The timestamp in which this email is received will be used as the official date that you submit the withdrawal request. The official withdrawal date will hold you accountable for any charges incurred up to that point as well as based on the refund schedule.
  • Complete the FLP Withdrawal Form
  • Complete Drop Petition Form (the form will require the faculty's signature) and
  • Complete Financial Petition Form (to request a refund or reversal of outstanding charges)

The Drop Petition Form and the Financial Petition Form (if applicable) must be submitted to GEI at facultyledprograms@sjsu.edu within one week of submitting your withdrawal request. If you are not able to submit the documents by the given timeline, please contact GEI at facultyledprograms@sjsu.edu immediately and let us know. 

GEI will send you a follow-up email with information about the next step of the process after your request has been reviewed.

If you withdraw from an FLP course prior to the term start date, you are removed from the roster without a W on your transcript.

Refund Time Frame Refund Amount
60+ days prior to program class start date

Refund 100% of Tuition Fee

Minus $300 Program Fee

Minus $200 Administration Fee

60 to 31 days prior to program class start date

Refund 100% of Tuition Fee

Minus 50% Program Fee

Minus $200 Administration Fee

30 days prior to program class start date

Refund 100% of Tuition Fee

Refund 0% Program Fee

Minus $200 Administration Fee

 

After program class start date

 

No Refund 

 * Program class start date and program fee vary by program.

 

Withdrawal After Arrival

 

Voluntary

If a student has arrived at the program site and decides to withdraw, he or she must begin by discussing the situation with the Program Leader on site. The student must submit a signed and dated statement of explanation to the Program Leader on site. This statement must indicate the student understands that effective the date indicated, he or she will no longer be considered a student or participant in the program, and is therefore responsible and liable for his or her own actions, schedule, transportation home, insurance, etc. 

To officially withdraw from a program after you have arrived in your program destination, you must:

  • Submit a signed and dated statement of explanation to the Program Leader on site.
  • Send an email to facultyledprograms@sjsu.edu to inform GEI and the Program Leaders of your decision to withdraw so that all costs incurred to that point can be calculated. The timestamp in which this email is received will be used as the official date that you submit the withdrawal request. The official withdrawal date will hold you accountable for any charges incurred up to that point as well as based on the refund schedule.
  • Complete the FLP Withdrawal Form
  • Complete Drop Petition Form (the form will require the faculty's signature)

SJSU is not responsible for refunding any personal expenses (e.g. flights, spending money, etc.). Airfares and other individual expenses are the responsibility of the student.

Withdrawal requests submitted after the program class start date are not eligible for refund.

GEI will send you a follow-up email with information about the next step of the process after your request has been reviewed.