Student Policies

Student Handbook

Review the Student Handbook and learn more about our program policies, predeparture planning, and travel tips. 

Student Handbook (PDF)

Safety and Security

Each program will register all participants with STEP (Smart Traveler Enrollment Program) to receive up to date travel warnings and advice for specific locations.

Each program provides detailed information with location-specific safety information. Participants should follow all recommendations. This includes information about emergency gathering points, on-site contact information, and SJSU contact information.

Participants should always avoid demonstrations and protests while on program, as even peaceful ones can sometimes turn violent.

For programs that include free-time, participants must provide all travel plans in advance. Additionally, participants who choose to travel independently during their scheduled FLP cannot travel further than 3-5 hours' distance from the program site within the host country. This is to ensure that we can have participants gather on short notice if an emergency were to occur in the region. When an emergency happens, transportation and borders are likely to be closed for an indefinite period of time; for this reason, participants traveling outside of the program site must remain within the host country.

Participants will be able to travel independently before or after the FLP program, but we strongly advise you to discuss any independent travel plans with your families and others that you rely upon before making any concrete plans.

During free time, we strongly advise that participants do not go out alone, and we ask them to also consider traveling in smaller groups of 3 or 4 people rather than large groups.

University Policies

Participants must abide by San José State University policies, including the SJSU Student Code of Conduct, (found online) while enrolled in the program. Participants may be subject to disciplinary action upon return to campus for violations of those policies.

Alcohol and Drugs

As a participant in an SJSU faculty-led program, students must abide by host country laws, local institutional regulations, and program rules with respect to alcohol and other drugs. Unless permitted by host country law, local institutional regulations, and the program leaders, participants will not possess, consume, furnish, or distribute any alcoholic beverages. Participants are responsible for knowing and obeying the laws of the host country, as well as all local institutional regulations, and the rules of their specific program regarding alcohol and other drugs. The use of illegal drugs on SJSU faculty-led programs is prohibited, just as it is on campus. Participants must understand that violations of law or policy may result in (i) immediate dismissal from the program; (ii) academic withdrawal from the University for the semester in progress; and (iii) disciplinary action upon return to campus. Alcohol misuse and abuse are not tolerated anywhere in the world and will not be tolerated on SJSU faculty-led programs.

Host Country Customs

Participants are expected to abide by the laws and customs of the host country, community, institution and program. They must be sensitive to the social mores of the host culture. Participants are subject to the disciplinary codes and processes of any host institution(s) and providers of contracted services. Being sensitive to cultural customs of the host country may include, but is not limited to, the following examples: Dressing appropriately for the host culture; being respectful of local guides, host, and other community members with whom you may interact as part of your program's curriculum; respecting property of individuals, businesses, and institutions in the host country; etc. Your behavior will be viewed by local hosts as a reflection of San José State University.

Spouses/Partners, Children, Parents

Faculty-led programs are for registered San José State University participants only; spouses/partners, children, and parents may not participate on, overlap with, or plan personal/family travel experiences with participants during a faculty-led program. If such a person affiliated with a participant disrupts the program, it will be grounds for dismissal. All participants on an FLP must be taking a course for credit, per EO 1081.

On-Site Lodging

Participants are required to reside in the lodging that is arranged by their FLP. If they wish to arrive prior to, or stay after, their program dates, they are responsible for making their own lodging arrangements.

Program-Specific Additions

Individual SJSU faculty-led programs may, in conjunction with SAA, establish additional rules and policies regarding issues specific to that program. Participants will be responsible for reading and understanding these additional rules and agree to abide by them while participating in the program.

Student Plane Tickets

Students should not purchase airline tickets until all of the group members are registered in their FLP course and have fully paid the entire program fee. Unfortunately, Faculty-Led Program courses may be canceled if enrollment is insufficient to provide appropriate instruction or if contracts with providers are incomplete before the start of the course registration. If a course is canceled, tuition fees will be refunded. However, SJSU is not responsible for refunding any personal expenses (e.g. flights, spending money, etc.) if the program is canceled for any reason. Airfares and other individual expenses are the responsibility of the student. 

To be able to get the best airfare, students should register for their FLP course and make full payment by the stated deadlines. Failure to meet the deadlines can delay all other participants' ability to buy their plane tickets.

*Policies are subject to change.