Fraternity & Sorority Community Toolkit

Resources for Chapter Leaders & Advisors


All chapters must adhere to the following schedule to ensure accurate academic and membership rosters. Changes will be accepted on a case-by-case basis. 

Chapters who have not submitted all recognition forms and all components of New Member forms on or before September 19, 2016 will not be recognized by San José State University for that semester.


Fall 2016 Recruitment/Intake Dates

  • Substance-Free Begins: 08/18/16
  • Substance-Free Can End: 09/14/16
  • First Day to Begin Recruitment/Intake: 08/24/16
  • First Day to Invite: 09/12/16 - ongoing as needed
  • President's Collaborative: 08/29/16 @ 4:00pm @ Student Union Meeting Room #4
  • New Member Paperwork Deadline: 09/19/16 - ongoing as needed


General Forms

Greek Chapter Officer Roster Form

Fall 2016 Deadline: December 9, 2016

Spring 2016 Deadline: June 1, 2016

Mid-Term Grade Checks (PDF)
All Council Meeting Schedule (Fall 2016)

Recruitment Forms

Intent to Participate in Recruitment/Intake Activities

Fall 2016 Deadline: August 24, 2016

Spring 2017 Deadline: TBA

Intent to Initiate/Cross

Deadline: At least 72 hours prior to the first initiation/crossing activity

Initiation/Crossing Report Form

Deadline: Within 72 hours of completing initiation activities

Substance-Free Recruitment Waiver Form

Deadline: At least 5 business days before the event


Active Roster Forms

Active Member Return to Active Status (PDF)
Active Member Removal/Inactivity

Fall 2016 Deadline: September 19, 2016

Spring 2017 Deadline: TBA


New Member Forms

New Member Intent to Participate List/Academic - Hazing Acknowledgement Agreement (PDF)
Chapter Hazing Compliance Form (PDF)
Recognition Request Form (PDF)

Fall 2016 Deadline: September 19, 2016

Spring 2017 Deadline: TBA

Termination of a New Member

Deadline: Within 72 hours of termination


Social Forms

Social Event Registration Form

Deadline: At least 72 hours prior to the event

Third Party Vendor Checklist (PDF)

Deadline: At least 72 hours prior to the event

Substance-Free Recruitment Waiver 

Deadline: At least five days prior to the event


GREAT Sessions

GREAT Session Calendar
Request to Host a GREAT Session

Deadline: At least 72 hours prior to the event

Group GREAT Session Verification Form (PDF)
Independent GREAT Session Verification Form (PDF)
Online GREAT Session Links

Important Reminder: Print the confirmation at the end of your online session along with the "Independent GREAT Session Verification Form" and submit physcial copies to the Student Involvement Office. Risk Management related online sessions will only count for the overall GREAT session credit, not for the risk management requirement. 

Fall 2016 Deadline: (Mid-Term) October 14, 2016 ; (Final) December 9, 2016

Spring 2017 Deadline: TBA


Printer-Friendly Timelines

Fall 2016 Timeline (PDF)


Policies & Procedures

Greek Management Manual (PDF)
Fraternity & Sorority Community Relationship Statement (PDF)
Policies & Procedures for all Student Organizations (PDF)
Rule of Eight Regulations (PDF)