Fraternity & Sorority Community Toolkit

Resources for Chapter Leaders & Advisors


All chapters must adhere to the following schedule to ensure accurate academic and membership rosters. Changes will be accepted on a case-by-case basis. 

Chapters who have not submitted all recognition forms and all components of recognition on or before Monday, February 20, 2016 will not be recognized by San José State University for that semester.


Spring 2016 Recruitment/Intake Dates

  • Dry Rush/Substance-Free Recruitment Begins: 01/23/17
  • Dry Rush/Substance-Free Recruitment Can End: 02/15/17
  • First Day to Begin Recruitment/Intake: 01/23/17
  • First Day to Invite/Bid: 02/13/17 - ongoing as needed only if approved by council advisor 
  • President's Collaborative: 01/30/17 at 4:00pm
  • New Member Paperwork Deadline: 02/20/17 - ongoing as needed only if approved by council advisor


RSO Funding

RSO Funding Application: 


General Forms

Greek Chapter Officer Roster Form

Spring 2016 Deadline: December 9, 2016

Mid-Term Grade Checks (PDF)

Recruitment Forms

Intent to Participate in Recruitment/Intake Activities

Spring 2017 Deadline: January 26, 2017

Intent to Initiate/Cross

Deadline: At least 72 hours prior to the first initiation/crossing activity

Initiation/Crossing Report Form

Deadline: Within 72 hours of completing initiation activities

Substance-Free Recruitment Waiver Form

Deadline: At least 5 business days before the event


Active Roster Forms

Active Member Return to Active Status (PDF)
Active Member Removal/Inactivity

Spring 2017 Deadline: February 20, 2017 


New Member Forms

New Member Intent to Participate List/Academic - Hazing Acknowledgement Agreement (PDF)
Chapter Hazing Compliance Form (PDF)
Recognition Request Form (PDF)

Spring 2017 Deadline: February 20, 2017

Termination of a New Member

Deadline: Within 72 hours of termination


Social Forms

Social Event Registration Form

Deadline: At least 72 hours prior to the event

Social Event Sign-In Sheet (Guest List) (PDF)
This attendance list is the only approved guest sign-in sheet that can be used for a social function. All guests (including members of the hosting chapter) must sign-in on this sheet. 

Deadline: 1 Business Day following the date of the social function. 

Third Party Vendor Checklist (PDF)

Deadline: At least 72 hours prior to the event

Substance-Free Recruitment Waiver 

Deadline: At least five days prior to the event


GREAT Sessions

GREAT Session Calendar
Request to Host a GREAT Session

Deadline: At least 72 hours prior to the event

Group GREAT Session Verification Form (PDF)
Independent GREAT Session Verification Form (PDF)
Online GREAT Session Links

Important Reminder: Print the confirmation at the end of your online session along with the "Independent GREAT Session Verification Form" and submit physcial copies to the Student Involvement Office. Risk Management related online sessions will only count for the overall GREAT session credit, not for the risk management requirement. 

Fall 2016 Deadline: (Final) December 9, 2016

Spring 2017 Deadline: (Mid-term) March 10, 2017; (Final) May 12, 2017


Printer-Friendly Timelines

Fall 2016 Timeline (PDF)


Policies & Procedures

Greek Management Manual (PDF)
Fraternity & Sorority Community Relationship Statement (PDF)
Policies & Procedures for all Student Organizations (PDF)
Rule of Eight Regulations (PDF)