Fraternity & Sorority Community Toolkit

Resources for Chapter Leaders & Advisors


All chapters must adhere to the following schedule to ensure accurate academic and membership rosters. Changes will be accepted on a case-by-case basis. 

Chapters who have not submitted the New Member Recruitment/Intake List and all components on or before September 19, 2014 and February 13, 2015 will not be recognized by San José State University for that semester. 

Spring Award Applications

Fraternal Values Awards

Deadline: March 18, 2015


General Forms

Greek Chapter Officer Roster Form

Spring 2015 Deadline: December 11, 2014

Fall 2015 Deadline: May 14, 2015

Mid-Term Grade Checks (PDF)

Recruitment Forms

Intent to Participate in Recruitment/Intake Activities

Spring 2015 Deadline: January 22, 2015

Fall 2015 Deadline: August 20, 2015

Intent to Initiate/Cross

Deadline: At least 72 hours prior to the first initiation/crossing activity

Initiation/Crossing Report Form

Deadline: Within 72 hours of completing initiation activities

Substance-Free Recruitment Waiver Form

Deadline: At least 5 days before the event


Active Roster Forms

Active Member Return to Active Status
Active Member Removal/Inactivity

Spring 2015 Deadline: February 13, 2015

Fall 2015 Deadline: September 11, 2015


New Member Forms

New Member List/Acknowledgement (PDF)
New Member Hazing Compliance Form (PDF)
Chapter Hazing Compliance Form (PDF)
Recognition Request Form (PDF)

Spring Deadline: February 13, 2015

Fall 2015 Deadline: September 11, 2015

Termination of a New Member

Deadline: Within 72 hours of termination


Social Forms

Social Event Registration Form

Deadline: At least 72 hours prior to the event

Third Party Vendor Checklist (PDF)

Deadline: At least 72 hours prior to the event

Substance-Free Recruitment Waiver 

Deadline: At least five days prior to the event


GREAT Sessions

GREAT Session Calendar
Online GREAT Session Links

Reminder: Print the confirmation at the end of your session! 

Request to Host a GREAT Session

Deadline: At least 72 hours prior to the event

Group GREAT Session Verification Form (PDF)
Independent GREAT Session Verification Form (PDF)

Spring 2015 Deadline: (Mid-Term) March 20, 2015; (Final) May 1, 2015

Fall 2015 Deadline: (Mid-Term) October 16, 2015; (Final) December 4, 2015


Printer-Friendly Timelines

Spring 2015 Timeline (PDF)
Fall 2015 Timeline (PDF) Links (PDF)

Policies & Procedures

Greek Management Manual (PDF)
Council Management Manual (PDF)
Fraternity & Sorority Community Relationship Statement (PDF)
Policies & Procedures for all Student Organizations (PDF)
Rule of Eight Regulations (PDF)