Fraternity & Sorority Toolkit

Resources for Chapter Leaders & Advisors

All chapters must adhere to the following schedule to ensure accurate academic and membership rosters. Changes will be accepted on a case-by-case basis.

Chapters who have not submitted all recognition forms and all components of recognition on or before Friday, August 31st, 2018 will not be recognized by San José State University for that semester.



Policies & Procedures:




Spring 2019 Dates:


Important Forms:

General Forms


Recruitment Forms


Membership Forms

  • Change in Membership Form (PDF)
    • Deadline: Within 72 hrs of an officer taking a position or prior to start of academic semester.
    • Used to Report the Following Membership Status Changes:
      • Return to Active Status Form
      • Removal/Inactivity Form for Active & New Members
      • Graduating Seniors/Alumni Status
      • Study Abroad


New Member Forms


Social Event Forms

  • Social Event Registration (PDF)
    • Deadline: 5 Business Days Prior to Event, 10 Business Days Prior to Event (if third party vendor)
  • Social Event Sign-In Sheet/Guest List for SJSU Students (SJSU|SAMMY App)
    • Event Specific QR Code will be e-mail to event host 24 hrs prior to event.
    • All guests must scan into the event.
    • Deadline: Must be complete prior to any entry into event.
  • Social Event Sign-In Sheet/Guest List for Non-SJSU Students (PDF)
    • Deadline: 1 Business Day following the date of the social function