Start A New Student Organization
Start A New Student Organization
Can't find a group that fits your interests? Want to start a new organization at SJSU? It's easy! To become a student organization, all groups must go through the recognition process to be officially recognized at San José State University. New Student Organization presidents must complete and submit the Recognition Application and complete all recognition requirements.
Procedure for New Student Organizations
New student organizations are defined as groups that have never been recognized at San José State or had their recognition lapse prior to July 2018.
Step 1. Attend a New Student Organization Info Session
The President of each new group is required to attend one New Student Organization Info Session to initiate the recognition process. Although only the President is required to attend, other potential officers and members are welcome to attend. At this time you will be provided the information of a direct Student Involvement staff member who will guide you through the recognition process.
New Org Info Sessions, Spring 2019:
Thursday 1/31/19: 11am-12pm
Tuesday 2/5/19: 5pm-6pm
Friday 2/8/19: 11am-12pm
Friday 2/15/19: 11am-12pm
Wednesday 2/20/19: 1:30pm-2:30pm
To sign up for a New Org Info Session click here: https://docs.google.com/forms/d/e/1FAIpQLSeBqxgn43-GoDCzmjwnBnqLbd4yNE-lbtHPSyIAJMPD9qsGVw/viewform?usp=sf_link
Can't make one of the Sessions above? Email us at firstname.lastname@example.org for more info!
Step 2. Gather Minimum Membership
Student organizations must have a minimum of 8 currently enrolled and matriculated SJSU students, two of which must be a President and Treasurer.
The President and Treasurer must:
- Have a minimum 2.0 cumulative AND previous term GPA
- Be currently enrolled in at least 6 credits (3 credits for graduate students)
- Not have completed over 150 units or 125% of the units needed for their major
- Be in good standing with SJSU
- The President is in charge of maintaining the roster.
Step 3. Select an Advisor
Student organizations must have an SJSU faculty/staff member serve as an advisor.
The Advisor must:
- Work for SJSU.
- Cannot be an employee of an SJSU auxiliary department (e.g.: Associated Students, Spartan Eats, Student Union)
- Advisors must be verified by Student Involvement.
- Provide continuity from year to year.
- Advisor must complete an advisor agreement.
Step 4. Complete Application for Recognition on the SJSU SAMMY App in Addition to Reading & Acknowledging Policies and Procedures
Following your attendance at the New Student Organization Info Session, an e-mail with the application link will be sent. Be sure that the President completes the online recognition.
Student organizations are expected to comply with all University Policies and Procedures for Student Organizations and the Student Organization Code of Conduct. Officers are held responsible for the actions of the organization as well as its members. By submitting your application for student organization recognition you are indicating that you have read and understood these policies and procedures and any updates that may occur during the academic year.
You will need to complete the following items:
- Input Entire Membership Roster
- Input President and Treasurer
- Input Advisor Information
- Complete Finance Form
- Complete the Recognition Application
- Upload Constitution
- Must adhere to all guidelines outlined in CSU Executive Order 1068.
- Template Constitution (DOC)
Step 5. Complete Training
The organization's President and Treasurer must complete an online Canvas course after the organization's recognition application has been accepted.
After the Recognition Deadline:
The recognition process can take up to six weeks from when you complete and submit the required materials until you receive an official recognition letter. During this period, your timely response to any requests for information or changes to your constitution will speed up the process.
Groups that miss any of the steps will not have their recognition granted.
The deadline to have all materials completed for Spring 2019 is Friday, March 1st!
Contact us at email@example.com in order to change any officers for your organization. Presidents & Treasurers must not be on any university probation and must meet unit requirements. All other officers must not be on any university probation.
Additional Steps for Club Sports and Fraternities & Sororities:
An organization that is a competitive club sports team and competes with non-SJSU sports clubs in a league environment must be affiliated with the SJSU Club Sports Program. For more information, visit the Club Sports.
Organizations seeking affiliation with any fraternity and sorority council (IFC, PHC, NPHC, USFC) must complete the Fraternity and Sorority Expansion Process. For more information about becoming a recognized fraternity or sorority, please contact the relevant Student Involvement staff member.