Start A New Student Organization

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Start A New Student Organization

Can't find a group that fits your interests? Want to start a new organization at SJSU? It's easy! To become a student organization, all groups must go through the recognition process to be officially recognized at San José State University. New Student Organization presidents must complete and submit the Recognition Application and complete all recognition requirements.

Procedure for New Student Organizations

New student organizations are defined as groups that have never been recognized at San José State or had their recognition lapse prior to July 2018.

 
Step 1. Attend a New Student Organization Info Session

The President of each new group is required to attend one New Student Organization Info Session to initiate the recognition process. Although only the President is required to attend, other potential officers and members are welcome to attend. At this time you will be provided the information of a direct Student Involvement staff member who will guide you through the recognition process.

Fall 2018 Recognition Info Sessions (TBD).

Recognition info sessions will be announced at a future date.  To keep up with dates and events, subscribe (click here) to the Get Involved Newsletter for the most recent news. 

 

 Step 2. Gather Minimum Membership

Student organizations must have a minimum of 8 currently enrolled and matriculated SJSU students, two of which must be a President and Treasurer.

The President and Treasurer must:

  • Have a minimum 2.0 cumulative GPA
  • Be currently enrolled in at least 6 credits (3 credits for graduate students)
  • Not have completed over 150 units or 125% of the units needed for their major
  • Be in good standing with SJSU
  • The President is in charge of maintaining the roster.

 

Step 3. Select an Advisor

Student organizations must have an SJSU faculty/staff member serve as an advisor.

The Advisor must:

  • Work for SJSU.
  • Cannot be an employee of an SJSU auxiliary department (e.g.: Associated Students, Spartan Shops, Student Union)
  • Advisors must be verified by Student Involvement.
  • Provide continuity from year to year.
  • Advisor must complete an advisor agreement.
  • Advisor must attend a yearly advisor training. (Advisor Will Recieve E-Mail)
  • Be Present. An advisor is often necessary in order to reserve certain university facilities, as well as utilize other University resources.

 

Step 4. Complete Application for Recognition on the SJSU App in Addition to Reading  & Acknowledging Policies and Procedures

 

Following your attendance at the New Student Organization Info Session an e-mail with the application link will be sent. Be sure that the President completes the online recognition.

Student organizations are expected to comply with all University Policies and Procedures for Student Organizations and the Student Organization Code of Conduct. Officers are held responsible for the actions of the organization as well as its members. By submitting your application for student organization recognition you are indicating that you have read and understood these policies and procedures and any updates that may occur during the academic year.

You will need to complete the following items:

  • Input Entire Membership Roster
  • Input President and Treasurer
  • Input Advisor Information
  • Complete Finance Form
  • Complete the Recognition Application
  • Upload Constitution

 

Step 5. Complete Training  

The organization's President and Treasurer must each participate in a RSO Recognition Conference. The organization's Advisor must each participate in an in person training too.

 

After the Recognition Deadline:

The recognition process takes approximately six weeks from when you complete and submit the required materials until you receive an official recognition letter. During this period, your timely response to any requests for information or changes to your constitution will speed up the process.

Groups that miss any of the steps will not have their recognition granted.

 

Additional Leaders:

Complete the following form to add additional executive board leaders to your roster. Presidents & Treasurers must not be on any university probation and must meet unit requirements. All other officers must not be on any university probation.


Additional Steps for Club Sports and Fraternities & Sororities:

An organization that is a competitive club sports team and competes with non-SJSU sports clubs in a league environment must be affiliated with the SJSU Club Sports Program. For more information, visit the Club Sports.

Organizations seeking affiliation with any fraternity and sorority council (IFC, PHC, NPHC, USFC) must complete the Fraternity and Sorority Expansion Process. For more information about becoming a recognized fraternity or sorority, please contact the relevant Student Involvement staff member.