Student Organization Recognition Process

The 2017-2018 recognition process for new organizations opens on August 1, 2017. All recognition requirements must be completed by September 15 at 5pm (PST).

If your organization submitted recognition during the Spring 2017 recognition period, your organization must also apply for recognition in the Fall, for the 2017-2018 academic term.


Renewing Recognition for Existing Student Organizations

Recognition by San José State University lasts for one academic year, from August 1 (or date of recognition) through mid-September of the following year.

Every student organization that wishes to continue to operate from year to year must renew their recognition application with Student Involvement each year during the Fall recognition cycle.


Procedure for Renewing Student Organizations


Step 1. Review All Recognition Materials


Step 2. Maintain Required Membership

Student organizations must have a minimum of 8 currently enrolled and matriculated SJSU students, two of which must be a President and Treasurer.

The President and Treasurer must:

  • Have a minimum 2.0 cumulative GPA
  • Be currently enrolled in at least 6 credits (3 credits for graduate students)
  • Not have completed over 150 units or 125% of the units needed for their major
  • Be in good standing with SJSU

Step 3. Select an Advisor

Student organizations must have an SJSU faculty/staff member serve as an advisor.

The Advisor must:

  • Work for SJSU.
  • Cannot be an employee of an SJSU auxiliary department (e.g.: Associated Students, Spartan Shops, Student Union)
  • Advisors must be verified by Student Involvement.
  • Provide continuity from year to year.
  • Advisor must complete an advisor agreement.
  • Advisor must attend a yearly advisor training. (see dates below under Step 6)
  • Be Present. An advisor is often necessary in order to reserve certain university facilities, as well as utilize other University resources.

Step 4. Read & Acknowledge Policies and Procedures

Student organizations are expected to comply with all University Policies and Procedures for Student Organizations and the Student Organization Code of Conduct. Officers are held responsible for the actions of the organization as well as its members. By submitting your application for student organization recognition you are indicating that you have read and understood these policies and procedures and any updates that may occur during the academic year.


Step 5. Complete Application for Recognition on the SJSU App

Step By Step Guide to 2017-2018 Recognition Process (PDF)

Following your attendance at the New Student Organization Info Session be sure that the President completes the online recognition.

You will need to complete the following items:

  • Input your entire membership roster into the Online system
  • Input President and Treasurer
  • Input Advisor Information
  • Complete Finance Form
  • Complete the Recognition Application
  • Upload Constitution


Step 6. Complete Training  

The organization's President and Treasurer must each participate in a RSO Recognition Conference. The organization's Advisor must each participate in an in person training too.

Recognized Student Organization Recognition Conference
Friday, September 15, 2017
Studnet Union Ballroom
Advisor Training Dates
  • Thursday, September 21, 2017 from 2:30-4:00pm - Student Union - Meeting Room 4A
  • Tuesday, September 26, 2017 from 9:30-11:00am - Student Union - Meeting Room 4A
  • Monday, October 2, 2017 from 4:00-5:30pm - Student Union - Meeting Room 1A
  • Friday, October 13, 2017 from 1:00-2:30pm - Student Union - Meeting Room 1A
  • Tuesday, October 17, 2017 from 3:30-5:00pm - Student Union - Meeting Room 1A


After the Recognition Deadline:

The recognition process takes approximately six weeks from when you complete and submit the required materials until you receive an official recognition letter. During this period, your timely response to any requests for information or changes to your constitution will speed up the process.

Groups that miss any of the steps will not have their recognition granted.


Additional Leaders:

Complete the following form to add additional executive board leaders to your roster. Presidents & Treasurers must not be on any university probation and must meet unit requirements. All other officers must not be on any university probation.

Additional Steps for Club Sports and Fraternities & Sororities:

An organization that is a competitive club sports team and competes with non-SJSU sports clubs in a league environment must be affiliated with the SJSU Club Sports Program. For more information, visit the Club Sports.

Organizations seeking affiliation with any fraternity and sorority council (IFC, PHC, NPHC, USFC) must complete the Fraternity and Sorority Expansion Process. For more information about becoming a recognized fraternity or sorority, please contact the relevant Student Involvement staff member.