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Want to start a new student club at SJSU? It's easy!
To become a new student organization, all groups must go through the recognition process to be officially recognized at San Jose State University.
New Student Organization President's must complete and submit the Recognition Application via SpartaNet by February 17, 2012 at 5:00pm (PST).
New student organizations are defined as groups that have never been recognized at San José State or had their recognition lapse prior to the 2011-2012 academic year. Please note that there is no appeals process for student organizations that did not complete the Fall 2011 recognition period.
Please make sure you thoroughly review the documents and information on this website. The Spring 2012 recognition process for all student organizations occurs from January 30, 2012 – February 17, 2012. All necessary items must be completed and received by 5pm (PST) on Feb 17, 2012. Ensure that your SJSUOne Account is activated before you attend a New Student Org Info Session in order to access the online recognition system SpartaNet.
The President of each new group is required to attend a New Student Organization Info Session to initiate the recognition process. Although only the President is required to attend, you may also bring other potential members to the meeting. At this time you will be provided the information of a direct Student Involvement contact that will guide you through the recogniton process.
Spring 2012 New Student Org Info Sessions:
December 1, 2011 - 1pm
January 31, 2012 - 4pm
The location for every New Student Organization Drop-In meeting will be at Student Involvement, Clark Hall 140.
If you cannot attend one of these sessions, please contact us ASAP at studentorgs@sjsu.edu
Student organizations require a minimum of 8 currently enrolled and matriculated SJSU students. Of those 8 members, all student organizations also must elect a President and Treasurer who have a minimum 2.0 cumulative GPA and are currently enrolled in at least 6 credits, NOT have completed over 150 units or 125 % of the units needed for their major, and be in good standing with SJSU.(Per CSU Executive Order #969/ Executive Order #1006). Please note that the roles of President and Treasurer cannot be held by the same person. Officers and at least eight members must be registered in SpartaNet by Feb 17, 2012 in order to be recognized.
Review the Student Organization Constitution Outline carefully. Adhering to the guidelines is a required part of the recognition process. A carefully developed constitution contributes to the long-term success of the organization. The constitution must be voted on, approved by the membership of the organization, and dated. If at any time you have questions about developing the organization's constitution, please contact us at studentorgs@sjsu.edu.
**If your organization is affiliated with a national, state, or local organization, you must provide that organization's constitution and/or bylaws with your organization.
Student organizations are expected to comply with all University Policies and Procedures for Student Organizations and the Student Organization Code of Conduct [PDF]. Officers are held responsible for the actions of the organization as well as its members. By submitting your application for student organization recognition you are indicating that you have read and understood these policies and procedures. This step also includes completion by the president and treasurer of a prescribed alcohol education program (E-Checkup To Go).
Student organizations are required to secure a San José State University faculty/staff member to serve as your advisor. This person must hold at least a bachelors degree (Graduate interns/assistants are subject to Student Involvement approval) and cannot be an employee of an auxiliary department on campus (e.g. Associated Students, Spartan Shops, and Student Union). Advisors are an important campus resource and help provide continuity from year to year. The presence of an advisor is often necessary in order to reserve certain university facilities, as well as utilize other University resources. (Executive Order #1006) Once identified by the organization, in SpartaNet before Feb 17, 2012 - all student organization advisors will be verified by Student Involvement.
Login to SPARTANET using your SJSUOne Account and complete the following three items:
Note: Only the Student Organization President may complete the Recognition Process for Student Organizations.
After completing the above 6 steps, you will schedule and attend a meeting with your Student Involvement contact. We will review your organization's progress during this meeting.
**The last day to conduct this meeting is February 17, 2012.**
The recognition process takes approximately six weeks from when you complete and submit the required materials until you receive an official recognition letter. During this period, your timely response to any requests for information or changes to your constitution will speed up the process.
February 21, 2012 - 4pm
February 22, 2012 - 5pm
Two members from each organization (one officer and one general member) are required to attend one of the sessions.
*Groups that miss any of the 10 steps will not have their recognition granted.*
An organization that is a competitive club sports team and competes with non-SJSU sports clubs in a league environment MUST be affiliated with the Club Sports Program. In addition, if you want your newly formed organization to be affiliated with any fraternity and sorority council (IFC, PHC, NPHC, USFC), there are additional processes that must be completed in order for your organization to be recognized by the University.
For more information about Club Sports organizations, please contact them directly: SJSU Club Sports
For more information about becoming a recognized fraternity or sorority, please contact Fraternity and Sorority Life
Student Organizations, Activities and Leadership Team
Email: studentorgs@sjsu.edu
Phone: 408-924-5950
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