Start a Student Organization

Info About Recognition

What's New?

The 2017-2018 recognition process for new organizations opens on August 1, 2017. All recognition requirements must be completed by September 15 at 5pm (PST).

If your organization submitted recognition during the Spring 2017 recognition period, your organization must also apply for recognition in the Fall, for the 2017-2018 academic term.

 

New Student Organization Recognition

Can't find a group that fits your interests? Want to start a new organization at SJSU? It's easy!

To become a student organization, all groups must go through the recognition process to be officially recognized at San José State University.

New Student Organization presidents must complete and submit the Recognition Application via SpartaNet and complete all recognition requirements. 

Procedure for New Student Organizations

New student organizations are defined as groups that have never been recognized at San José State or had their recognition lapse prior to April 1, 2017. 

The 2017-2018 recognition process for all organizations opens on August 1, 2017. All recognition requirements must be completed by September 15 at 5pm (PST).

If your organization submitted recognition during the Spring 2017 recognition period, your organization must also apply for recognition in the Fall, for the 2017-2018 academic term.


Step 1. Attend a New Student Organization Info Session

The President of each new group is required to attend one New Student Organization Info Session to initiate the recognition process. Although only the President is required to attend, other potential officers and members are welcome to attend. At this time you will be provided the information of a direct Student Involvement staff member who will guide you through the recognition process. Following this meeting, the Student Involvement staff will activate your organization's account on SpartaNet.

Fall 2017 Recognition Info Sessions

To be announced

Step 2. Gather Minimum Membership

Student organizations must have a minimum of 8 currently enrolled and matriculated SJSU students, two of which must be a President and Treasurer.

The President and Treasurer must:

  • Have a minimum 2.0 cumulative GPA
  • Be currently enrolled in at least 6 credits (3 credits for graduate students)
  • Not have completed over 150 units or 125% of the units needed for their major
  • Be in good standing with SJSU

The President is in charge of maintaining the SpartaNet roster. The outgoing President must also update SpartaNet with the incoming President and Treasurer to allow them access to the recongition application and receive important emails. 

Step 3. Select an Advisor

Student organizations must have an SJSU faculty/staff member serve as an advisor.

  • This person must hold at least a bachelor's degree (graduate interns/assistants are subject to Student Involvement approval)
  • They cannot be an employee of an SJSU auxiliary department (e.g.: Associated Students, Spartan Shops, Student Union).
  • Advisors must be listed on SpartaNet and will be verified by Student Involvement.

Advisors are an important campus resource and help provide continuity from year to year. The presence of an advisor is often necessary in order to reserve certain university facilities, as well as utilize other University resources (per CSU Executive Order 1068).

Step 4. Read & Acknowledge Policies and Procedures

Student organizations are expected to comply with all University Policies and Procedures for Student Organizations (PDF) and the Student Organization Code of Conduct (PDF). Officers are held responsible for the actions of the organization as well as its members. By submitting your application for student organization recognition you are indicating that you have read and understood these policies and procedures.

Step 5. Submit Information to SpartaNet (Online Recognition System)

Following your attendance at the New Student Organization Info Session, ensure that your SJSUOne Account is activated. This will provide the President access the online recognition system SpartaNet

Login to SpartaNet using your SJSUOne Account and complete the following items:

  1. Input Membership Roster (at least eight, which includes the President and Treasurer)
  2. Input Officers (at least President and Treasurer)
  3. Input Advisor Information
  4. Complete Finance Form 
  5. Complete the Recognition Application

Note: Only the Student Organization President may complete the Recognition Process for Student Organizations.

Step 6. Develop, Approve & Submit Constitution

Review the Student Organization Constitution Outline (PDF) carefully. Adhering to the guidelines is a required part of the recognition process. A carefully-developed constitution contributes to the long-term success of the organization. The constitution must be voted on, approved by the membership of the organization, dated, and emailed to studentorgs@sjsu.edu prior to the recognition application deadline. 

If your organization is affiliated with a national, state, or local organization, you must provide that organization's constitution and/or bylaws with your organization.

If at any time you have questions about developing the organization's constitution, please contact us at studentorgs@sjsu.edu.

Step 7. Complete Online Training  

The organization's President and Treasurer must each participate in an alcohol awareness education training.

Please email studentorgs@sjsu.edu for the directions to access the online training. 


After the Recognition Deadline:

The recognition process takes approximately six weeks from when you complete and submit the required materials until you receive an official recognition letter. During this period, your timely response to any requests for information or changes to your constitution will speed up the process. 

Groups that miss any of the steps will not have their recognition granted.

Additional Steps for Club Sports and Fraternities & Sororities:

An organization that is a competitive club sports team and competes with non-SJSU sports clubs in a league environment must be affiliated with the SJSU Club Sports Program. For more information, visit the Club Sports Developmental Program site.

Organizations seeking affiliation with any fraternity and sorority council (IFC, PHC, NPHC, USFC) must complete the Fraternity and Sorority Expansion Process. For more information about becoming a recognized fraternity or sorority, please contact the relevant Student Involvement staff member.