Renewing Recognition for Existing Student Organizations

Recognition by San José State University lasts for one academic year, from approximately August 1 (or date of recognition) through September 15 of the following year. Every student organization that wishes to continue to operate from year to year must renew their recognition paperwork with Student Involvement each year during the Fall recognition cycle.

Procedure for Renewing Student Organizations

Returning or renewing organizations are defined as groups that have previously been recognized at San José State, having not allowed their recognition to lapse.

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1. Review All Recognition Materials

Please make sure you thoroughly review the documents and information on this website. The Fall 2013 recognition deadline is Friday, September 13, 2013 at 5 pm. All recognition requirements must be completed by the recognition deadline. Ensure that your SJSUOne Account is activated so that you can access the online recognition system SpartaNet.

2. Maintain Required Membership

Student organizations must have a minimum of 8 currently enrolled and matriculated SJSU students, two of which must be a President and Treasurer. The President and Treasurer must have a minimum 2.0 cumulative GPA, be currently enrolled in at least 6 credits (3 credits for graduate students), not have completed over 150 units or 125 % of the units needed for their major, and be in good standing with SJSU.

3. Review Your Constitution

Review your organization's constitution/bylaws. Revised constitutions must be emailed to studentorgs@sjsu.edu within two weeks of adoption. Organizations affiliated with a local, state, or national organization must provide a copy of that organization's constitution/bylaws. Please ensure that you have reviewed the Student Organization Constitution Outline (PDF) before submitting your updated constitution to ensure it complies with SJSU and CSU requirements.

4. Confirm Advisor

Student organizations must have an SJSU faculty/staff member serve as an advisor. This person must hold at least a bachelor's degree (graduate interns/assistants are subject to Student Involvement approval) and cannot be an employee of an SJSU auxiliary department (e.g.: Associated Students, Spartan Shops, Student Union). Advisors must be listed on SpartaNet and will be verified by Student Involvement.

5. Read & Acknowledge Policies and Procedures

Student organizations are expected to comply with the University Policies and Procedures for Student Organizations (PDF) and the Student Organization Code of Conduct (PDF). Officers are held responsible for the actions of the organization as well as its members. Submitting an application for student organization recognition indicates that the officers have read, understand, and will comply with these policies and procedures.

6. Attend Alcohol Awareness Training

The organization's President and Treasurer must each attend one Alcohol Awareness Training session. Two options are available:

Friday, September 6 from 2:30 to 4:30pm

Friday, September 20 from 2:30 to 4:30pm

Both sessions will be held in Morris Dailey Auditorium. Advance registration is required. Click here for more information.

7. Submit the Recognition Application in SpartaNet

The recognition application for renewal becomes available in SpartaNet on August 1, 2013 and will be due Friday, September 13, 2013 at 5 pm (PST).

8. Communicate with Student Involvement During the Recognition Period

The recognition process takes approximately six weeks from when you complete and submit the required materials until you receive an official recognition letter. During this period, your timely response to any requests for information or changes will speed up the process.