Student Organization Recognition Renewal

Info About Recognition

What's New?

The Spring recogniton process for organizations opens on January 2nd, 2017. All recognition requirements must be completed by February 17th at 5pm (PST). 

If your organization is recognized during the Spring recognition period, your organization must also apply for re-recognition in the Fall for the 2017-2018 academic term.

 

Renewing Recognition for Existing Student Organizations

Recognition by San José State University lasts for one academic year, from August 1 (or date of recognition) through mid-September of the following year.

Every student organization that wishes to continue to operate from year to year must renew their recognition application with Student Involvement each year during the Fall recognition cycle.

Procedure for Renewing Student Organizations

Returning or renewing organizations are defined as groups that have previously been recognized at San José State, having not allowed their recognition to lapse.

The Spring recognition process for organizations opens on January 2nd, 2017. All recogniion requirements must be completed by February 17th at 5pm (PST). Any applications submitted after 5pm on February 17th will be automatically denied and the organization will have to reapply during the next recognition application cycle. 

If your organization is recognized during the Spring recognition period, your organization must also apply for recognition in the Fall for the 2017-2018 academic term.


Step 1. Review All Recognition Materials

Ensure that your SJSUOne Account is activated so that you can access the online recognition system SpartaNet.

The President is in charge of maintaininh the SpartaNet roster. The outgoing President must also update SpartaNet with the incoming President and Treasurer to allow them access to the recongition application and receive important emails. 

Step 2. Maintain Required Membership

Student organizations must have a minimum of 8 currently enrolled and matriculated SJSU students, two of which must be a President and Treasurer.

The President and Treasurer must:

  • Have a minimum 2.0 cumulative GPA
  • Be currently enrolled in at least 6 credits (3 credits for graduate students)
  • Not have completed over 150 units or 125% of the units needed for their major
  • Be in good standing with SJSU

Step 3. Confirm Advisor

Student organizations must have an SJSU faculty/staff member serve as an advisor.

  • This person must hold at least a bachelor's degree (graduate interns/assistants are subject to Student Involvement approval)
  • They cannot be an employee of an SJSU auxiliary department (e.g.: Associated Students, Spartan Shops, Student Union).
  • Advisors must be listed on SpartaNet and will be verified by Student Involvement.

Step 4. Read & Acknowledge Policies and Procedures

Student organizations are expected to comply with the University Policies and Procedures for Student Organizations (PDF) and the Student Organization Code of Conduct (PDF). Officers are held responsible for the actions of the organization as well as its members. Submitting an application for student organization recognition indicates that the officers have read, understand, and will comply with these policies and procedures.

Step 5. Submit Information to SpartaNet (Online Recognition System)

Following your attendance at the New Student Organization Info Session, ensure that your SJSUOne Account is activated. This will provide the President access the online recognition system SpartaNet

Login to SpartaNet using your SJSUOne Account and complete the following items:

  1. Update Membership Roster (at least eight, which includes the President and Treasurer)
  2. Update Officers (at least President and Treasurer)
  3. Update Advisor Information
  4. Complete Finance Form 
  5. Complete the Recognition Application

Note: Only the Student Organization President may complete the Recognition Process for Student Organizations.

Step 6. Review Your Constitution

Review your organization's constitution/bylaws. Only revised constitutions must be emailed to studentorgs@sjsu.edu within two weeks of adoption. Organizations affiliated with a local, state, or national organization must provide a copy of that organization's constitution/bylaws.

Please ensure that you have reviewed the Student Organization Constitution Outline (PDF) before submitting your updated constitution to ensure it complies with SJSU and CSU requirements.

 Step 7. Complete Online Training

The organization's President and Treasurer must each participate in an alcohol awareness education training and a sexual violence prevention training.  

Please email studentorgs@sjsu.edu for the directions to access the online training. 


After the Recognition Deadline:

The recognition process takes approximately six weeks from when you complete and submit the required materials until you receive an official recognition letter. During this period, your timely response to any requests for information or changes to your constitution will speed up the process. 

Groups that miss any of the steps will not have their recognition granted.

Additional Steps for Club Sports and Fraternities & Sororities:

An organization that is a competitive club sports team and competes with non-SJSU sports clubs in a league environment must be affiliated with the SJSU Club Sports Program. For more information, visit the Club Sports Developmental Program site.

Organizations seeking affiliation with any fraternity and sorority council (IFC, PHC, NPHC, USFC) must complete the Fraternity and Sorority Expansion Process. For more information about becoming a recognized fraternity or sorority, please contact the relevant Student Involvement staff member.