Student Organization Recognition Renewal
Info About Recognition
- Recognition Frequently Asked Questions (FAQ)
- Advantages of Recognition
- Categories of Student Organizations
Student organization recognition for the 2016-2017 year opens on August 1, 2016. All recognition requirements must be completed by September 16, 2016 at 5pm.
Renewing Recognition for Existing Student Organizations
Recognition by San José State University lasts for one academic year, from approximately August 1 (or date of recognition) through mid-September of the following year. Every student organization that wishes to continue to operate from year to year must renew their recognition paperwork with Student Involvement each year during the Fall recognition cycle.
Procedure for Renewing Student Organizations
Returning or renewing organizations are defined as groups that have previously been recognized at San José State, having not allowed their recognition to lapse.
1. Review All Recognition Materials
Please make sure you thoroughly review the documents and information on this website. The Fall 2016 recognition deadline is Friday, September 16, 2015 at 5:00 pm. All recognition requirements must have been completed by the recognition deadline. Ensure that your SJSUOne Account is activated so that you can access the online recognition system SpartaNet.
2. Maintain Required Membership
Student organizations must have a minimum of 8 currently enrolled and matriculated SJSU students, two of which must be a President and Treasurer. The President and Treasurer must have a minimum 2.0 cumulative GPA, be currently enrolled in at least 6 credits (3 credits for graduate students), not have completed over 150 units or 125 % of the units needed for their major, and be in good standing with SJSU.
3. Review Your Constitution
Review your organization's constitution/bylaws. Revised constitutions must be emailed to firstname.lastname@example.org within two weeks of adoption. Organizations affiliated with a local, state, or national organization must provide a copy of that organization's constitution/bylaws. Please ensure that you have reviewed the Student Organization Constitution Outline (PDF) before submitting your updated constitution to ensure it complies with SJSU and CSU requirements.
4. Confirm Advisor
Student organizations must have an SJSU faculty/staff member serve as an advisor. This person must hold at least a bachelor's degree (graduate interns/assistants are subject to Student Involvement approval) and cannot be an employee of an SJSU auxiliary department (e.g.: Associated Students, Spartan Shops, Student Union). Advisors must be listed on SpartaNet and will be verified by Student Involvement.
5. Read & Acknowledge Policies and Procedures
Student organizations are expected to comply with the University Policies and Procedures for Student Organizations (PDF) and the Student Organization Code of Conduct (PDF). Officers are held responsible for the actions of the organization as well as its members. Submitting an application for student organization recognition indicates that the officers have read, understand, and will comply with these policies and procedures.
6. Attend Leadership Conference
The organization's President and Treasurer must each participate in an alcohol awareness education training and a sexual violence prevention training. This years Alcohol Training and Sexual Violence Prevention Training will be part of the mandatory Leadership Conference for both the President and Treasurer.
Date: Saturday, October 1st, 2016
Attendees: President and Treasurer = Mandatory
Registration Link: http://bit.ly/SLCFall16
Registration must be completed by 5pm on Friday, September 9.
*This conference will cover both your mandatory Alcohol Edu and Title IX education recognition requirements.
**If you serve as an officer for more than one organization, you must designate which organization you will be representing and other student leaders must attend for your other organization/s.You cannot represent more than one organization.
Questions and requests for accommodations can be sent to: email@example.com
7. Submit the Recognition Application in SpartaNet
The recognition application for renewal becomes available in SpartaNet on August 1, 2016 and will be due Friday, September 16, 2016 at 5 pm (PST).
8. Communicate with Student Involvement During the Recognition Period
The recognition process takes approximately four weeks from when you complete and submit the required materials until you receive an official recognition letter. During this period, your timely response to any requests for information or changes will speed up the process.