Thesis and Dissertation Copyright Information

If you are using materials or reproductions in your thesis or dissertation that are copyright protected, a statement from the copyright owner granting you permission to use the material must be submitted with the thesis or dissertation. Examples of copyrighted material may include any images that are not your own - tables, figures, graphs, photographs, maps - as well as extensive portions of text. The Office of Graduate Studies will accept permission letters that were received by a student via email; however, the Sample Permission Letter For Use of Previously Copyrighted Material (pdf) provided by the publisher of your thesis or dissertation, ProQuest, is recommended. The permission letter must state that the copyright owner is aware that ProQuest may supply single copies upon request and may proceed under the contract on the publishing agreement that you select for your thesis or dissertation (e.g., embargoes). Permission may need to be sought from the author, publisher, or repository (i.e., museum or archive) depending on who owns the copyright.

If your thesis or dissertation utilizes a number of copyrighted materials or if it contains a mixture of your own images and copyrighted images, it is recommended that you create a list, separate from your thesis or dissertation, that outlines the source of each image and whether or not permission is needed/included when submitting your thesis or dissertation for initial review to Graduate Studies. If multiple permission letters are submitted, they must be labeled so that it is clear to which figure/image within the thesis or dissertation the permission corresponds.

All copyrighted material must include the correct citation within your thesis or dissertation (i.e., Reprinted with permission from..., Adapted from..., Modified from...) regardless of what other style guides require. The formatting of the citation will depend on the preferences of the copyright owner.

If you do not submit evidence of permission by the publication deadline, the copyrighted material must be omitted from your thesis or dissertation.

In addition to supplying evidence of having received permission to reproduce copyrighted material you must also mail copies of the permission letters to ProQuest after uploading the final PDF version of your thesis or dissertation to the ETD administrator. Include with your correspondence your name, the title of your thesis or dissertation, the name of the university, and the ETD submission ID. Your submission ID will be sent to you in an email after you submit your thesis or dissertation using the ETD administrator. Keep the original permission letters for your records. See the Master's Thesis and Doctoral Dissertation Guidelines (pdf) for more information about copyright.

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