Procedures for Submission of New GE Courses

Procedure for Submitting Courses for General Education Certification

All documents must be submitted via Curriculog. If there are any questions, please call the Associate Dean for Undergraduate Education, Office of Undergraduate Education (4-5422).

1. New courses: approved Undergraduate Course Proposal Form (New Course Proposal in Curriculog).

Existing modified courses: approved Minor Curriculum Change Form (Minor Course Change in Curriculog).

2. Course Syllabus

The Syllabus must demonstrate how the course addresses GE Area goals directly and substantively by:

  • providing excellent examples of course activities/experiences/assignments that are clearly linked to each of the student learning outcomes and providing ample opportunity for meaningful assessment; and
  • illustrating how the course meets the content requirements of the GE Area(s) across a significant portion of the course; the description must be applicable to all sections of the course, regardless of instructor or department for cross-listed courses.

A well-designed Syllabus will need little supplemental information in order for a course to be approved for certification. However, BOGS may request additional material that may prove helpful in understanding any aspect of the proposed course, particularly more detailed descriptions of planned assessment methodologies. 

The Center for Faculty Development (CFD) maintains a Syllabus template at the Center for Faculty Development Accessible Course Materials webpage, that includes all the following items.General Education course syllabi should minimally be accessible and comply with all requirements of campus Syllabi Policy S16-9 ( Additionally, GE Syllabi must include:

  1. Explicit connections or linkages between the Student Learning Outcomes for the General Education Area and the course activities/experiences/assignments that are designed to meet these outcomes.
  2. For Basic Skills and 100W courses (A1, A2, A3, B4, Z) the course syllabi must state:  “This course must be passed with a C or better as a CSU graduation requirement.”
  3. SJSU Studies course syllabi must state, “Students are strongly encouraged to satisfy GE Areas R, S, and V with courses from departments other than the major department. Completion of, or co-registration in, a 100W course is strongly recommended. A minimum aggregate GPA of 2.0 in GE Areas R, S, & V shall be required of all students.”
  4. Topics or subjects covered in the course, generally in the form of a week by week course schedule.
  5. Specifics relating to how assignments meet writing requirements.

3. Assessment Schedule

Include an Assessment Schedule for the remainder of the departmental Program Planning cycle (see section below).

4. Instruction Describe how the course will be taught on the GE New Course Certification Form. Include:

  1. methods of instruction (e.g., lectures, discussions, small groups, simulation), pointing out opportunities for active student learning; explicitly address the ways in which online and hybrid delivery of content will be used if the course will not be taught exclusively in person.
  2. general qualifications of all those who might teach the course, with areas of expertise, experience, and training.
  3. description of how course will be coordinated to insure consistent implementation and assessment across all sections of the course.

Approval Process for new GE Courses

  1. Department submits a via Curriculog.

  2. College Curriculum Committee reviews requests.

  3. College Dean reviews requests no later than October 1 for the following Fall. This ensures there is enough time to approve in time for catalog.

  4. BOGS  (Board of General Studies) reviews and acts on all new GE courses submissions.

    The department chair and course coordinator (or their designees) are invited to the meeting(s) at which the new course will be considered, if applicable.

    Proposals are rejected or modified/clarified without consultation with the Department. After a final vote of the Board has been taken, the designated BOGS chair communicates (via email and in Curriculog) the Board’s action to the department.

    If the course requires modification/clarification or has been denied, the Board’s concerns are outlined in the email. Although the Provost reserves the right to act on any General Education courses that authority has been delegated to the Associate Dean for Undergraduate Education as official Chair of the Board.

  5. Undergraduate Education records all actions in office files, and posts certifications to the Official University Curriculum File.

  6. Courses approved by December may be scheduled for the following Fall term.