Program review and planning, as required by both the CSU and WASC, assures integrity and accountability of our programs, and promotes continuous institutional improvement.
At SJSU, program planning is a future-oriented process based on program assessment. Programs use this information to develop five-year action plans guiding decisions in a variety of areas such as curriculum revision and development, scholarship, resource management, faculty and staff hiring, student recruitment and retention, and interaction with the community.
Program planning is required for all SJSU programs every five years, or the semester after external accreditation reviews if the cycle is seven years or fewer (University Policy F03-4). It is typically done at the department level, but is occasionally done on a program, school, or college level depending on unique circumstances. All programs in the unit must be included in the program plan, including baccalaureate degrees, minors, graduate degrees, certificate, and credential programs.
Writing the Program Plan
Program Planning Committee (PPC) Review
Action Plan and Meeting with Provost
Program Plan Responsibility
Submission and Communications
Other Useful Resources
- Format & instructions for writing the program plan: Program Planning Template
- Additional information on the planning process: Program Planning Guidelines
- GE courses require a program review (University Policy S14-5): GE Guidelines for Program
- Schedule of program planning due dates: Program Planning Calendar
A program with a certificate program is subject to University Policy S13-10. If an undergraduate program has more than 120 units, an application for the 120
unit exception is required (University Policy S01-5). The completed program plan must be submitted to and approved by the dean of the
host college, and then submitted to email@example.com.
A list of three qualified external reviewers is submitted to firstname.lastname@example.org, and the visit is scheduled and coordinated. Further details are found on the GUP External Reviewer webpage. This step is not required for programs that are externally accredited and have already
undergone external review. The external review typically takes at least a semester,
so please schedule accordingly. The external reviewer's report, along with rebuttals,
if any, are submitted to email@example.com.
The documentation compiled up until this point undergoes review by the Program Planning Committee (PPC). The PPC prepares the Letter to the Provost summarizing key points of the documentation
and appends the committee evaluation and recommendations.
The last step in the process is to schedule a meeting with the department, dean, GUP,
Academic Budget and Planning, and the provost to discuss results of the program planning
process, and the action plan for the department. The Letter to the Provost will form
the basis of discussion. The program planning process concludes when the action plan
identifying the top 3-5 priorities with milestones and timeline are agreed upon by
all parties. More information of this step can be found on the What to Expect page. The Program Planning Checklist summarizes the steps of the Program Planning Process.
Leadership for the program plan belongs to the department chair, but the entire program
faculty is responsible for its development. The chair may delegate the leadership
as he/she sees fit. Assigned time of 0.2 from GUP is available for one faculty member
in the department/unit during the semester the program plan is being written. Chairs
can request the departments 0.2 release by completing the Program Planning Release Time Request.
The submission of the program plan to the dean and all resulting feedback and communication
from the dean, external reviewer, and the department are to be sent via email with
the appropriate attachments and links. Please cc firstname.lastname@example.org on all emails pertaining to submission of program planning documents.
The first Program Planning Extension Requests on program plans for one semester are automatically granted by the PPC if approved
by the dean. Additional requests will be forwarded to the AVP of GUP for approval.
Extension dates are adjusted on the program planning calendar once the request has
- Program Assessment webpage
- Program Records webpage
- WASC Rubrics (program review, portfolios, general education, capstones, PLOs)
- University Learning Goals (ULGs)
- Institutional Effectiveness and Analytics (IEA) website
- List of High Impact Practices
- Program Planning Workshop (ppt)
- Guidelines for Concentrations (University Policy S14-9)