Required Forms (for Graduation) and Links to Campus Resources

Most of the key information concerning Thesis requirements, graduation requirements, and all related paperwork can be found on the Graduate Studies Office web site.

A particularly useful page of their web site is the Completing Your Masters page. It contains information on the process of completing your Masters degree and links to many of the key forms.

You can also go directly to the Graduate Studies Forms page.

The primary HFE contact in the Graduate Studies office is Kathleen Simel.
Phone: (408) 924-2428

Graduation Application Process and Forms

Important: Keep track of deadline dates and submit all forms before the deadline for that form.

  1. All students must complete and submit the Candidacy Approval Form (also known as the Departmental Request for Candidacy and Graduate Degree Program) by the posted deadline for the semester you plan to graduate (see deadline dates).
    See Candidacy Approval Form for details on submitting this form to the Program Advisor, Dr. Louis Freund. Note: This form must be typed. You only file this form once. Dr. Freund will review the form and submit it to the Graduate Admissions department.
    Note: If you submit this form and then decide to take different classes you need to file a course substitution form [PDF]. You should mail or FAX this form to the attention of Fabiola Zendejas.
    Please keep a copy of this form and records of when you mailed or faxed it to Fabiola Zendejas (FAX is 408-924-4040).
  2. All students must complete and submit the Application for Award of the Master's Degree form [PDF] by the posted deadline (see deadline dates).
    Attn: Graduate Admissions & Program Evaluation, 1-408-924-2477. Attn: Diana McDonald.
    Graduate Admissions & Program Evaluation
    San José State University
    One Washington Square
    San José, CA 95192-0025
    There is no longer a fee associated with filing this form.
    Keep a copy of the form and a record of when you mailed or faxed it to Graduate Admissions & Program Evaluation (attn: Diana McDonald).
Changing graduation date

If you change the date you plan to graduate and have submitted an Application for Award of Master's Degree form, you must submit a Reactivation form [PDF] and pay $10.00.

Regular and Special Session students: Make 2 copies of the Reactivation form. Mail the original completed Reactivation form with a check for $10 to the Bursar's Office:

Bursar's Office
San José State University
One Washington Square
San José, CA 95192-0138

Keep one copy of the Reactivation form and a record of when you mailed it to Bursar's Office. FAX one copy of the Reactivation form to Graduate Admissions & Program Evaluation, attn: Diana McDonald, at 1-408-924-2477.

Important Forms:
(all in .pdf format)

Change of Classification Form
If conditionally classified upon admission

Candidacy Form
After completion of writing requirement

Application for Award of Masters Degree
After approval of Candidacy Form

Request for Course Substitution Form

Thesis Guide

Verification of Culminating Experience Form (Department Responsibility)