Requesting an In-Range Progression (Compensation Review)

A request for an in-range progression (compensation review) may be submitted by the employee or manager. In-Range Progression/Compensation Review requests shall be submitted to Human Resources through the Compensation Review Request (.docx) form. An employee shall not submit a request for an in-range progression prior to twelve (12) months following submission of any prior in-range progression request. Review of an in-range progression request shall be completed within 90 days.

Process

Management-Initiated In-Range Progress/Compensation Review Request

The manager should submit the required documentation directly to Workforce Planning via email to classcomp@sjsu.edu.

  1. Completed Compensation Review Request form (.docx). This form asks for the rationale for changes being proposed.
  2. A current position description in Microsoft Word format, as well as the previous position description. These two documents help to highlight any changes to the position.
  3. An organizational chart. This document helps Workforce Planning to have an understanding of the structure and reporting relationships surrounding the position under review.

Employee-Initiated In-Range Progression/Compensation Review Request

An employee may initiate a request for an In-Range Progression (compensation review) by submitting the required documentation to the immediate non-bargaining unit supervisor with a copy submitted to Workforce Planning via email to classcomp@sjsu.edu.

Documentation required for an employee-initiated In-Range Progression/Compensation Review is the same as that required for a management-initiated request. It is strongly recommended that the employee and manager work together to initiate the review, but this is not required.

The required documentation is as follows:

  1. Completed Compensation Review Request form (.docx). This form asks for the rationale for changes being proposed.
  2. A current position description in Microsoft Word format, as well as the previous position description. These two documents help to highlight any changes to the position.
  3. An organizational chart. This document helps Workforce Planning to have an understanding of the structure and reporting relationships surrounding the position under review.

The Review Process

The review process conducted by Workforce Planning may include any or all of the following:

  1. Analysis of the materials associated with the position including the position description, the rationale for the requested change.
  2. Interviews with incumbent, supervisor, and/or managers
  3. Comparison to other positions on the campus and/or within the CSU system for similarities and differences in matters such as scope, responsibility, skill level.

When Workforce Planning has completed a review and analysis, a decision will be rendered and communicated to the requestor. If the review was employee-initiated, a copy of the decision will be sent to the manager.

Timelines and Effective Dates

  1. Workforce Planning will complete an In-Range Progression/Compensation Review Request in 90 days or less from the date the request is received in Human Resources.
  1. Any compensation change will be effective on the first of the month following receipt of the request in Human Resources.

Appeal Process

In-Range Progression/Compensation Review decisions are final and are not subject to appeal.

Please consult your Collective Bargaining Agreement (CBA) for specific details pertaining to you under your Bargaining Unit.