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September 2016


OPEN ENROLLMENT 2016 IS HERE! 

Open Enrollment 2016 began September 12 and ends October 7. Changes made during Open Enrollment take effect January 1, 2017.

During Open Enrollment, you can:

  • Add dependents to your health coverage
  • Change your CalPERS health plan
  • Delete dependents from your health coverage
  • Discontinue your existing CalPERS health coverage
  • Enroll in a CalPERS health plan if you do not currently have CalPERS health coverage
  • Health Care Reimbursement Account (HCRA) and/or the Dependent Care Reimbursement Account (DCRA) – you can enroll, cancel or change during this period

ATTENTION:

Blue Shield NetValue is no longer being offered in 2017. If you are enrolled in Blue Shield NetValue, use the CalPERS Health Plan Search by Zip Code to view/choose health plans available in your area. If you do not make a change during Open Enrollment, you and your enrolled family members will be moved into the Blue Shield Access+ health plan. 

If you need assistance or have any questions about your benefits, please contact your benefits services representative (Your HR Representative) or call 408-924-2250.


 

Come to the Employee Services Fair on Thursday, September 22 in the Student Union Ballroom. Meet the benefits providers and your HR Benefits Representatives. Learn about other resources, discounts and perks available to SJSU employees from the 70+ vendors. Bring your SJSU ID to be entered into a drawing for great prizes!


Updates From Workforce Planning 


New Classification and Compensation Request Forms

In order to provide greater clarity in our classification and compensation processes, we now have a separate form for each type of review. The new forms are posted in the forms section of our website.
 

Classification Review Request

Compensation Review Request

 

New Position Description Questionnaire

The new Position Description Questionnaire (PDQ) allows a manager to provide information about a new position (or an existing position being restructured) without writing an actual PD. Once we have the PDQ we will draft the PD for your review and signature. This will help us ensure consistency across the campus and alleviate some of your workload. This will typically not be used for a currently filled position. For those who prefer to write your own PD, please feel free to do so using the updated template. 

 

Position Description Questionnaire

Updated Position Description Template
The Position Description has undergone many revisions over time. We have modified the template based on campus feedback and ask that you use the new template going forward. You do not need to update existing PDs.

 

Position Description Instructions and Form

Job Posting Timelines
In order to post a job for recruitment, Workforce Planning must be in receipt of a fully approved request to recruit, including the preferred qualifications (and minimum qualifications for MPP positions). In addition, the PD approved by your Workforce Planning Analyst must be signed by the hiring manager and the work lead/department chair (if applicable). We will not post the job without the signed PD. Once we have the qualifications and the PD we will post the job to the SJSU and CSU websites within 48 hours. It may take an additional 2-5 days for your job to be posted on external sites.


Application Screening for Minimum Qualifications
Several years ago we gave hiring managers the option to screen their own applications for minimum qualifications, and many took us up on the offer. Given the high number of recruitments and our limited staffing, all applications will now be routed to hiring managers so the minimum qualification screening may be completed more quickly. Your Workforce Planning Analyst will review the minimum qualifications in your initial recruitment meetings and will always be available as a resource. Workforce Planning will continue to review the recruitment at the end for overall compliance, but this change gives you more control over the process and should decrease the time it takes to complete a recruitment.

As always, we are here to help and support you with all your workforce planning needs. Please don't hesitate to reach out to your Workforce Planning Analyst to discuss any questions or concerns.

See Your HR Representatives on our website to find the Analyst assigned to your department/college/division. 


 


Pokémon Go came out over the past summer and has already hit an all-time record of 500 million downloads worldwide. Due to its popularity there has been controversy over the game contributing to accidents and becoming a public nuisance. There are stories of people being hit by cars, causing accidents, trespassing, walking off cliffs and being robbed because people are not paying attention. Listed below are a few safety tips for employees to avoid these types of hazards while on campus.
 

  • Be aware of your surroundings to avoid entering unsafe or restricted
    locations.

  • Do not play Pokémon Go while driving. This includes while operating heavy machinery or any type of equipment.

  • Be respectful of those around you while playing, especially on campus. People are walking, biking and conducting other physical activities, and you don't want to be the reason for a collision.

  • Stay in well-lit areas, especially at night. If you feel unsafe at any point and need a night escort, contact the University Police Department at 408-924-2222.
     

There are also many positive attributes to playing Pokémon Go.

  • It encourages people to get outside.
  • It encourages social interaction among other Pokémon Go users. 
  • It helps users explore and learn.

The campus should be a safe environment for you and your fellow Spartans.  So remember, the next time you are in the mood to catch Pokémons, leave your phone on vibrate while the application is running. Wait for your phone to vibrate to alert you when a Pokémon is near. HAVE FUN and STAY SAFE.


New Faces of Human Resources
 

 

You may have noticed a few new faces in the HR department. In 2016 our department welcomed three new members: Maria Rocha, Tamela Sullivan and Francis Sweetman. For those who have not had the chance to get to know them, we want to give you a glimpse of where they came from, what they currently do for SJSU and an interesting fact that may surprise you.

Maria Rocha

Maria previously worked for the DoubleTree by Hilton Hotel in San Jose in the Accounting department. She served as the Accounts Payable Clerk for over 10 years and handled over 700 accounts single handedly. She joined the HR team as a Payroll Technician and now manages 20 departments, making sure all faculty, staff and students get paid on time. Outside of work she enjoys going to Zumba and volunteering at her kids’ schools, where she has chaperoned many school events including driving them hundreds of miles away!

Tamela Sullivan

Tamela joined our OnBoarding team from Technology/Key Point Credit Union where she worked six years in Collections and nine years in HR, focusing on Training and Development. At SJSU, she is an OnBoarding Coordinator, where she assists potential candidates, executes offer letters, maintains position management, processes volunteer appointments and conducts new employee orientations. In addition to her day job, Tamela is also in the process of starting her own business called In Powerment University, where she will aim to assist young women and girls define the beauty within themselves. She also served as the Gala Chair Lead for the Greene Scholar Program. This program is designed to enhance the awareness of STEM in African American children. 

Francis Sweetman

Francis came to SJSU from Cabrillo College in Aptos where he dedicated six years as a Technology Specialist in the Enrollment Services Department. He worked with students and staff. His responsibilities included scheduling, building and creating the on-line registration process for over 16,000 students, and web maintenance. Francis joined HR as the Web and Documentation Analyst and spends the majority of his day developing and maintaining the HR website. A big component to the HR website is making sure documents posted on are accessible for individuals with disabilities per Section 508 of the Rehabilitation Act of 1973. Francis, interestingly, for two years co-hosted a late night radio show called the "Zombie Jamboree", a NPR public radio station for alternative music with hearty discussions.


Ask HR... 

Q.Do I lose my vacation if I do not use it in the current calendar year?

A. Eligible employees may accrue unused vacation credits up to the maximum allowed as of December 31. When computing the maximum allowable vacation limits, include the December vacation accrual that is available the following January.


Review Employee Benefits Summaries for more information about the maximum allowable vacation hours to carry over, as it varies depending on years of service and type of employee.

 

QWho do I submit my address change to, and when is the deadline in order to receive my W-2 at my new address?
 

A. Log into MySJSU and navigate to Self Service. Select Campus Personal Information/Addresses. Edit Home and Mail addresses as applicable and save changes. These changes must be completed by December 10 to receive your 
W-2 at a new address.


      

Flu Season is Just Around the Corner

The CDC recommends a yearly flu vaccine as the first and most important step in protecting against the flu virus. We are pleased to offer free flu shots to our employees on campus through Well U’s partnership with Kaiser Permanente.  The flu shots will be given Tuesday, October 18 and Wednesday, October 19 in Clark 547 from 9:00 to 4:00. 

You don’t need to be a Kaiser member to participate. Visit Kaiser’s Online Flu Shot Scheduler to create an account and make an appointment. If you received a flu shot with us last year you should already have an account. Sign in at the top of the screen. Enter sign up code SJSU if prompted or search by zip code 95192.

Contact Julie Inouye Wong, for more information. Flu shots are for faculty and staff only; flu shots for students will be available through the Student Health Center. Space is limited so make your appointment right away!


Looking for your next career move? Know someone looking for a job? We have openings in departments across campus and encourage you to check our postings frequently.
 

Recently Posted for SJSU Employees Only:

  • Records Specialist
  • Resource Project Analyst
  • Test Scoring and Scheduling Coordinator
  • EOP Academic Advisor
  • Director of Strategy, Planning and Business Services
     

Recently Posted to the Public:

  • Facilities Maintenance Mechanic
  • Library Security Officer
  • Production Support Technician
  • Academic Advisor
  • Student Services Specialist

Upcoming HR Training & Events 

Sep 22, Thursday    Employee Services Fair
Sep 27, Tuesday TRFE40 HR 101 Building a Portfolio for Any Weather
Oct, 18 Tuesday    Flu Shots in Clark 547 from 9:00 to 4:00 
Oct, 19 Wednesday   Flu Shots in Clark 547 from 9:00 to 4:00 
Nov 3, Thursday   Spartan Service Celebration

Visit Our Website

408.924.2250

Email Human Resources

Join/View the HR User Group for updates from your HR team!


 
Mailing address: San Jose State University, One Washington Square, San Jose, Ca, 95192, US
Last Modified: Oct 12, 2016