Driving on University Business
Driving State Vehicles
If your job requires you to drive a state vehicle, you need to meet several requirements including maintaining a good driving record and taking a defensive driving class. To request use of State vehicles, complete our Application for University Vehicle Operation/Authorization form (PDF).
Driving Privately Owned Vehicles on State Business
If you drive your privately owned vehicle on state business, you need to submit a Authorization to Use Privately Owned Vehicles on State Business (STD 261) (PDF) to your Department Supervisor each year. You also need to:
- Certify you have the minimum amounts of auto liability insurance coverage as required by California state law
- Certify you have a valid driver's license
- Certify your privately owned vehicle is adequate for the work to be performed
- Certify your private vehicle is equipped with operating safety belts that will be worn at all times in accordance with California State law
- Certify your private vehicle is in safe mechanical condition
Be advised that any insurance on your private vehicle will be primary and the University's will be excess. There is no physical damage (comprehensive and collision) coverage.
Defensive Driver Training
This course is required for all employees driving state vehicles and/or driving privately owned vehicles on state business. For details, see the Defensive Driving Program.
The CSU has special price agreements with a number of car rental agencies. For details, contact Procurement & Support Services.
University vehicles and university business driving are insured for liability to others by the Office of Risk and Insurance Management (ORIM) in Sacramento. There is no insurance that covers damage to the vehicle. When the other driver is at fault for an accident, the other driver or their insurance company pays for the vehicle damage repair for the State owned university vehicle. ORIM claim adjusters assist with vehicle damage recovery efforts when the other party is at fault for the accident.
If you have an accident, no matter how small, follow our Motor Vehicle Accidents State Driver Reporting Procedures (PDF) and complete our Vehicle Accident Report Form (STD 270) (PDF) and State Driver Accident Review Form (STD 274) (PDF).
To contact us, see Risk and Compliance.