Equipment Loaning

One of the main goals at Instructional and Meeting Spaces (IMS) is to support the campus community's audio/visual, computer equipment and presentation needs.

IMS provides a wide range of audio/visual equipment, computers and accessories for checkout. Items must be checked out in-person, on a first-come first-served basis. Check out equipment online or visit our location.

Contact Us

Location: IRC 112
Phone: (408) 924-2888

Hours of Operation - Fall & Spring 

Mon - Thurs 7:30 am - 9:45 pm

7:30 am - 4:45 pm

Hours of Operation - Winter & Summer

Mon - Fri      7:30 am - 4:45 pm

 Equipment Checkout Policy

  • A current tower ID must be presented at checkout (must be scan-able)
  • 2 Day checkout for most items (48 hours)
  • All items must be returned on time to avoid a 12 months restriction
  • Students must be currently enrolled in classes and provide their course name/number & contact information upon check-out.
  • Customers must agree to an end-user agreement stating that the equipment will be safe, secure, and returned in the same condition.
  • If the loaner equipment is lost, stolen, damaged, or the checkout term is being abused, the customer will be restricted from accessing loaner equipment for 12 months.
  • If the loaner equipment is stolen, a UPD report must be filed and a copy provided to the equipment loaning Service Manager.
  • IMS staff may contact customers regarding equipment checkout.

Weekend Checkout

Thursday: Items checked out on Thursday must be returned on the following Monday at or before the exact time of checkout.

Friday: Items checked out on Friday must be returned on the following Monday at or before the exact time of checkout.

There is no checkout during Spring and Winter Break.