Secure Media Disposal

The Secure Media Disposal Service using an approved data destruction process is required of all electronic media, including hard drives, Solid State Drive (SSD), thumb drives and cell phones containing confidential Level 1 or Level 2 information. Refer to the Electronic Data Disposition Standard [pdf] for more details on this requirement.

We provide a free Health Insurance Portability and Accountability Act (HIPAA), Payment Card Industry Data Security Standard (PCI-DSS) and National Security Agency (NSA)-certified device shredding service for all state and auxiliary departments. The service includes environmentally-conscious separation and recycling of all materials.


Users

  • Staff
  • Faculty

Features

  • Industrial Hard Drive Shredder
  • DOD 5220.22-M standard
  • HIPAA Compliance
  • PCI-DSS Compliance
  • NSA-Certified
  • California Senate Bill 1386 Compliance

Requirements

  • Create or update list all devices you will drop off
  • Remove device from its computer, enclosure, cage, or caddy
  • Place all the devices in a box
  • Drop off devices at the Computer Center

Requesting Service

Follow these steps:

1. Create or update your list of all the devices that require Secure Media Disposal. This list may be useful in an audit. Departments are required to keep a list of all devices for their records. Include the following information on your list:

A. Manufacturer and serial number of device being shredded

B. Tag, manufacturer and serial number of the computer the device came from (where applicable)

C. Date of destruction or delivery to IT

D. Choose method of destruction: IT services can destroy your media or you can do it yourself using tools such as DBAN and KillDisk to securely remove the data

2. Remove the device from its computer, enclosure, cage or caddy, if shredding a hard drive. The shredding service only accepts bare drives. 

3. Place all the devices in a box. 

Notes: We only accept bare hard drives, USB drives, magnetic tapes, floppy disks, SSD’s, CD’s, cell phones and tablets. We will not accept hard drives that are still in their external enclosures or towers

4. Bring the box to the the first floor lobby of the Computer Center and select 4-2345 or 4-2391. Our Staff should be able to assist you any time M - F, 9 am - 3 pm.

Overview Process

Our staff will accept delivery of your drives. Your drives will be stored in a locked container inside our secured facility until physically destroyed. We will maintain a record of serial numbers for all devices destroyed as well as certifications of destruction.

Resources

Removing Data

Security Policies

Support

Secure Media Disposal is a walk-up service provided in the first floor lobby of the Computer Center (also known as the Network Operations Center). Select 4-2345 or 4-2391 for assistance. 

Our Staff should be able to assist you any time M - F, 9 am - 3 pm.

You can also open a help ticket.