Drop A Course
Complete the drop process either by dropping online on mySJSU account or filing a Petition for Course Drop. Refer to the OU Calendar to identify which drop method, what signatures are required and whether an academic withdrawal penalty applies. Leaving a course without authorization will result in a WU (F) grade.
For undergraduate students, please see instructions on the Petition for Course Drop Form from Academic Advising & Retention Services (AARS) at http://www.sjsu.edu/aars/forms.
For graduate students, please use the Graduate Petition for Course/Semester Withdrawal Form (PDF) from the Graduate Admissions & Program Evaluations (GAPE) to drop.
Spring 2016 Petition for Course Drop
Instructions for Undergraduate Students
Use the Petition for Withdrawal if you are dropping all courses in the semester)
NOTE: Although this petition displays the current semester’s date, it should also be used for course drops from previous semesters. Your petition will not be processed if you are not using the current form. Please visit sjsu.edu/aars/forms to be certain that you are using the most recent version of this petition.
Course Drops may be approved under several categories. These are based on (1) the date when this petition is submitted, and (2) the reason(s) for the request. Petitions may be submitted in person (to Academic Advising and Retention Services, Student Services Center) or by fax (408-924-2526).
There are three time periods relating to when this petition is submitted:
- After the drop deadline (February 9) to April 26 at 4:45 p.m.
- Between April 27 up to 4:00 p.m. on last day of the term (May 16)
- Anytime after the last day of the term (May 17)
There are two very broad categories of allowable reasons (extenuating circumstances) for dropping a course:
WA = Serious and compelling reasons (but reasons over which there might have been
an opportunity to anticipate and drop the course prior to the drop deadline)
WB = Serious and compelling reasons that are clearly beyond your control in accordance with University Policy S09-7.
Beginning Fall 2009, there will be two types of approved withdrawals, designated WA and WB on the unofficial transcript. All students are limited to 18 units of WA (APPROVED withdrawals) on their SJSU transcripts. There is no such unit limit on the WB (Approve withdrawals BEYOND the student’s control). Both WA and WB will show as W on the official transcript.
Generally, all acceptable extenuating circumstances fall into one of the following eight categories:
- Administrative error
- Military (orders from CO)
- Natural disaster
- Death of immediate family member
- Personal health or serious family illness
- Personal/other (rarely approved)
In all cases, (1) a personal statement and (2) supporting evidence/documentation (on letterhead) will be required. Other requirements: (3) signatures and advisory recommendations as specified on the petition form (page 2), and (4) page 1 of current Degree Progress Report.
The following are not valid reasons for dropping courses: Poor academic performance, non-attendance, change of major, or lack of prerequisite(s).
(a) Categories A and B -- Students are advised to continue class attendance until
approval is received.
(b) Category C, WB -- An additional statement with documentation is required to explain why the petition could not have been submitted during the term. Prior grades must clearly demonstrate that the grades in question are an aberration/caused by the circumstances. Retroactive petitions take longer to be reviewed and may be held for a later semester's grades.
NOTE: ALL DOCUMENTATION IS SUBJECT TO VERIFICATION!
|Date when Petition is Submitted|
|Reason for Drop/Withdraw||A. Prior to the final 20% of the term (a)||B. Prior to the end of the last day of classes (a)||C. After the last day of classes|
|WA Allowed||Allowed||NOT Allowed||NOT Allowed|
|WB Allowed||Allowed||Allowed||Allowed (b)|
(a) Categories A & B -- Students are advised to continue class attendance until approval
(b) Category C, WB -- An additional statement with documentation is required to explain why the petition could not have been submitted during the term.
NOTE: ALL DOCUMENTATION IS SUBJECT TO VERIFICATION