>
About PASS | News | For Faculty & Staff | For Vendors & Contractors | Forms | home

 


Procurement Pathways Summary

Introduction

There are various ways (or pathways) to request and purchase products and services for your department. We call them procurement pathways.

  1. First, we suggest that you review the specialty pathways as they were established for a specific list of products and services, regardless of price. The specialty pathways are:
    • Campus Copier Program (CCP)
    • Classified Advertisements
    • Direct Payment
    • Employee/Student Reimbursement
    • Furniture/Equipment Re-use Program
    • Office Supplies
    • Printing
    • Registration Request
    • Travel
  2. Then, if one of the specialty pathways does not meet your needs, review the general pathways, which were established according to price. The general pathways are:
    • Petty Cash
    • Procurement Card
    • RapidReq
    • Web Requisition
  3. Finally, remember to check the standard exclusions, which lists products and services that are restricted for various reasons. If you have questions about ordering any products or services on this list, contact Purchasing at 924-1560.

Specialty Pathways
  1. Campus Copier Program (CCP)
    • Dollar Limit: None.
    • Limited Uses: For copy machines and supplies only.
    • How to Order: Contact the CCP Office at 924-1566.
    • More Information.
  2. Classified Advertisement
  3. Direct Payment
    • Dollar Limit: $1,000 limit on general repairs. No limit on other items.
    • Limited Uses: Limited to specific items only.
    • How to Order: Requires training, Operator ID, and password. Submit a Direct Payment Voucher online through CMS.
    • More Information.
  4. Employee/Student Reimbursement
    • Dollar Limit: $1,000 for personal reimbursements. No limit for other items on the list.
    • Limited Uses: Limited to specific items only.
    • How to Order: Requires training, Operator ID and password. Submit an Employee/Student Reimbursement Voucher online through CMS..
    • More Information.
  5. Furniture/Equipment Re-use Program
    • Dollar Limit: None.
    • Limited Uses: Internal redeployment of surplus furnitire and equipment. See Internal Auction website.
    • How to Order: Contact the Furniture Buyer.
  6. Office Supplies
    • Dollar Limit: Maximum $500 per item and $2,000 per transaction.
    • Limited Uses: Office Max items only.
    • Prohibited Uses: Specific items cannot be ordered through this path. See Standard Exclusions.
    • How to Order: Requires training, Login Name, and password. Order online from Office Max. You must use your procurement card for payment.
    • More Information.
  7. Printing
  8. Registration Payment Request
  9. Travel

General Pathways

  1. Petty Cash
  2. Procurement Card
    • Dollar Limit: Maximum $5,000 per transaction, $10,000 per day, and $10,000 per month limit. Check with your approving official for your individual spending limits.
    • Prohibited Uses: Specific items cannot be ordered through this path. See Standard Exclusions and the list of prohibited items on page 5 of the Procurement Card manual.
    • How to Order: Order directly from vendor. Submit monthly statement reports by the 10th of each month.
    • More Information.
  3. RapidReq
    • Dollar Limit: Maximum $5,000 (not including tax and freight).
    • Limited Uses: Intended for items that cannot be ordered through any of the specialty pathways.
    • Prohibited Uses: Specific items cannot be ordered through this path. See Standard Exclusions.
    • How to Order: Requires training, Operator ID, and password. Submit a RapidReq online through CMS. A written vendor quote must be faxed to 924-1571 within 24-hours.
    • More Information.
  4. WebRequisition
    • Dollar Limit: None.
    • Limited Uses: Orders are limited to products and services that cannot be ordered through any other pathway.
    • How to Order: Requires training, Operator ID, and password. Submit a Web Requisition online through CMS.
    • More Information.

Standard Exclusions
  • Anything that requires a University signature on a contract or agreement.
  • Chemicals or other hazardous substances (unless MSDS is obtained with goods).
  • Contracts for individuals consultants.
  • Computers and peripherals.
  • Copy Machines.
  • Custom items using University logo.
  • Engraving.
  • Equipment.
  • Fans/ heaters/air conditioners (unless FD&O approval has been obtained).
  • Firearms and ammunition.
  • Food or Catering (unless vendor is on Approved Caterer's List.)
  • Furniture.
  • Gifts (ie: flowers. cards, plaques, etc.)
  • Insurance.
  • Items for personal use.
  • Maintenance.
  • Membership fees.
  • Plaques and awards.
  • Public works or trade work.
  • Narcotics or other controlled substances.
  • Postage.
  • Printing or other related services.
  • Real property purchases, leases, or rentals.
  • Specific Services. (All services conducted on the SJSU main campus and any function at an off-site location may require a certificate of insurance and endorsement.)
  • Software that requires a university signature on the license or agreement.
  • Telephones.
  • Travel expenses.

 

 

 

Norma Lorigo, C.P.M., Director
Procurement and Support Services

San José State University
One Washington Square
San José, CA 95192-0047
408.924.1560 | contact us

Located in Clark Hall 500
Hours: 8:00AM to 12:00PM
1:00PM to 5:00PM
campus map



>>>