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SJSU Home : Procurement and Support Services : Policies/Guidelines : Hospitality : Frequently Asked Questions (FAQs)

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The following questions and answers are provided to assist departments in the use of the hospitality guidelines.

They are consistent with the intent and spirit of CSU Executive Order 761 (pdf), but should not be construed as a strict interpretation.

• What paperwork is required by Purchasing to procure and/or pay for hospitality expenses?
• Do I have to provide a written justification to Purchasing with my request to procure and/or pay for hospitality expenses?
• Are department files subject to audit or review?
• When is it appropriate to present a gift to a non-university individual or organization?
• Can a donor gift be given to a university employee who donates to the university?
• Is there a dollar limit for gifts to non-university individuals or organizations?
• Under what circumstances can gifts be purchased with special university funds to recognize employees?
• Under what circumstances can an award be purchased at the department level to recognize employees?
• Can nominal motivational or inspirational items be purchased for employees from Successories and other similar vendors?
• How are promotional items purchased?
• Can promotional items be given to university employees?
• Can tickets be purchased with university funds for employees to attend university events like the College of Business Banquet?
• Can tickets be purchased with university funds for an employee's spouse or partner to attend university events like the College of Business Banquet?
• Are students considered official university guests?
• Can I use university funds from the Faculty Mentor Program to purchase student gift certificates or event tickets?
• A student assistant who has worked for our department is graduating. Can we use university funds to pay for a farewell gathering and/or gift?
• Can I use university funds to pay for a retirement reception?
• Can I use university funds to pay for a retirement gift?
• Can I purchase paper plates, cups, plastic utensils and napkins in bulk quantities for future use?
• Can I purchase decorations such as balloons and flower centerpieces for a reception?
• We are conducting an off-site office retreat. How do I proceed?
• Can my department hire an entertainer to perform at our staff retreat?
• Is paid entertainment allowed at any event?
• What is the definition of a qualified business meeting?

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San Jose, CA 95192-0048
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