San Jose State University : Procurement and Support Services

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Petty Cash Instructions

If Your Department has a Petty Cash Box

  1. Contact your department petty cash custodian to obtain enough cash to cover your purchase.
  2. Go to the store and buy the product(s).
    • Save the receipt for your department petty cash custodian.
  3. Give your receipt and any change to your petty cash custodian.

If Your Department doesn't have a Petty Cash Box

  1. Go to the store and buy the product(s).
    • Save the receipt.
  2. Complete the Petty Cash form (pdf).
    • Provide a description of the product(s) and the total dollar amount.
  3. Take the Petty Cash form and your receipt to the Cashier at Window #1 in the Student Services Center.
    • The Cashier will pay you the cash amount requested (up to $50 plus tax).

For Petty Cash Box Custodians

  1. Keep a log of all purchases.
  2. Keep all receipts.
  3. Replenish your cash via the Employee/Student Reimbursement Voucher process.

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