Authority to Solicit Requests for Quotations: Only responses to requests for quotations solicited by a professional buyer in the SJSU Purchasing Office are regarded as meeting the requirements for competition in purchasing. SJSU Buyers will act to generate informal requests for quotations (RFQs), formal requests for proposals (RFPs), formal requests for bids (RFBs) or requests for information (RFIs) when required by policy or when deemed to be in the best interest of the University. Purchase orders, contracts and agreements will be executed solely by SJSU Buyers.
Requirements for Competitive Bids: SJSU’s procurement policy of awarding contracts to vendors requires that we meet our needs for products and services at the lowest overall cost and the highest practical quality while affording the maximum opportunity practicable to those who wish to become vendors to the University. There are three conditions for procurement awards:
Purchase Transactions below $50,000: Competition is sought if the buyer determines that competition is desirable to acquire the best price and/or delivery, develop a source, confirm prices or other compelling business reasons. It is our standard business practice to confirm that reasonable prices have been quoted before making a commitment.
Purchase Transactions between $50,000 and $100,000 from Certified Small Business: Acquisitions for commodities and services may be awarded to a Certified Small Business without a formal bid process as long as price quotations have been obtained from two or more Certified Small Businesses.
Purchase Transactions Above $50,000: All purchase contracts involving an expenditure of more than $50,000 for products and/or services shall be awarded based on the formal competitive bid process with awards being made to the lowest responsible bidder meeting specifications on our Requests for Bids, and the highest ranked vendor on our Requests for Proposals. Awards shall be determined on the basis of one of two methods: (1) cost alone or (2) on a cost per quality point basis. Many CSU or campus-wide pricing agreements have been established as a result of the competitive bid process. Once such contracts or agreements are established, SJSU Buyers can purchase products and services against them without being constrained by any additional requirement for competition.
Product or Service as Unique or Proprietary, Single or Sole Source: The requirement for competitive bidding of products and services in excess of $50,000 shall not apply when the Purchasing Manager determines that a product or service is unique or proprietary, single or sole source which is defined as:
A product or service the characteristics and functions of which are such that only a single product or service will properly satisfy the University’s needs and all other products or services will be unacceptable for such needs.
SJSU Accounts Payable
One Washington Square
San José, CA 95192-0041 A/P Tech Directory
Located in Clark Hall 500
Hours: 8:00AM to 12:00PM
1:00PM to 5:00PM
SJSU Purchasing
One Washington Square
San José, CA 95192-0047 Buyer Directory
Located in Clark Hall 500
Hours: 8:00AM to 12:00PM
1:00PM to 5:00PM
SJSU Shipping & Receiving
129 South 10th Street
San José, CA 95192-0048
Phone: 408.924.1592
Located at the corner of
10th & San Fernando Streets
Hours: 7:30AM to 12:00PM
1:00PM to 4:00PM campus map
San José State University - Home of the Spartans
One Washington Square - San José, California USA, 95192 -
408.924.1000
