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Become a California Multiple Award Schedule (CMAS) Contractor

A multiple award contract is one that is awarded to multiple contractors (two or more) for same and similar products and services at same and similar costs. Multiple award does not pertain to the number of buyers ordering from the contract, but, instead, the number of contractors receiving the award from a common bid or negotiation process.

The CMAS Unit is a part of State of California Department of General Services Procurement Division. The CMAS Unit does not conduct a bid. The contractor offers the CMAS Unit products, services and prices from an already existing competitively assessed, cost compared multiple award contract. To these products, services and prices, the CMAS Unit adds California contract terms and conditions and procurement codes, policies, and guidelines.

Example:

  1. Your company won a bid award on audio-visual products from the University of Maryland.
  2. You can then submit that already competitively bid contract along with a CMAS application to the State of California.
  3. The CMAS Unit will remove the University of Maryland’s terms and conditions and add their own terms and conditions as well as their own procurement codes, policies and guidelines.
  4. CSU Buyers access the DGS Procurement Division website to search for appropriate CMAS contracts. If substantial savings are realized through the use of a State contract, then it is preferable to use the State contract.

Buyers first must obtain three (3) quotations or bids. If substantial savings are realized through the use of a State contract, then it is preferable to use the State contract.

Exceptions: Buyers are not required to obtain three (3) quotations or bids for contracts exempt by DGS and listed on the following web pages:

  1. http://www.documents.dgs.ca.gov/pd/masters/checklist.pdf - This is a link to the Statewide Checklist document. Of the contracts listed therein only those with a yes in the Exempt column do not require offers from three vendors.
  2. http://www.pd.dgs.ca.gov/mm0219p7.htm - The State Master Agreements listed on this web page do not require offers from three vendors.

Prior to placing orders under the California Multiple Award Schedule program, SJSU shall, whenever practicable, first consider offers from small businesses and Disabled Veteran Business Enterprise suppliers that have established CMAS contracts.

CMAS contracts are based primarily on products, services and prices from the federal General Services Administration (GSA) multiple award schedule program, but not exclusively. Contractors who do not own a competitively assessed, cost compared multiple award contract may offer consulting services and prices from another contractor's federal GSA schedule or non-GSA multiple award contract. In this case, Best Customer Reference forms are used to demonstrate that the contractor is qualified to provide the consulting services offered.

The CMAS Contractor Application Packet consists of CMAS program information, instructions, required application documents, Contract Terms and Conditions and Product/Services Codes. To obtain an application, contact the CMAS Unit at:

CMAS Representatives
Telephone: 916-375-4363
Fax: 916-375-4663
http://www.pd.dgs.ca.gov/cmas/

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SJSU Accounts Payable
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San José, CA 95192-0041
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