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Invoices

All vendor invoices to SJSU should be on a preprinted billhead or have the signature of a company official. Please do not invoice prior to shipment.

All invoices must include:

  • The name and department of the SJSU employee placing the order.
  • The entire SJSU Purchase Order Number or Direct Payment Number.
  • Detailed and itemized description of the products and/or services provided.
  • Sales tax information (if any).
  • Except for UPS shipments, a copy of the freight bill must accompany all invoices with freight charges billed at $50 or more.

Again, the SJSU Purchase Order number or Direct Payment Number must appear on the invoice. Incomplete invoices result in a delay of payment, so it is in a vendor’s best interest to comply with these instructions.

Invoices should be sent to:

SJSU Accounts Payable
129 South 10th Street
San Jose, CA 95192-0041

The SJSU Accounts Payable phone number is 408-924-1681.

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Vendor Guide Quick Links

SJSU Accounts Payable
One Washington Square
San José, CA 95192-0041
A/P Tech Directory
Located in Clark Hall 500
Hours: 8:00AM to 12:00PM
1:00PM to 5:00PM

SJSU Purchasing
One Washington Square
San José, CA 95192-0047
Buyer Directory
Located in Clark Hall 500
Hours: 8:00AM to 12:00PM
1:00PM to 5:00PM

SJSU Shipping & Receiving
129 South 10th Street
San José, CA 95192-0048
Phone: 408.924.1592
Located at the corner of
10th & San Fernando Streets
Hours: 7:30AM to 12:00PM
1:00PM to 4:00PM
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