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How to download an addendum

  1. If you showed interest in a bid request by visiting the Project Items List and/or downloading documents, then PlanetBids will send you an email message if and when addendums have been posted on our website.
  2. Log into BidsOnline™ and go to the Project Detail page of the bid request that you are interested in. See what to do when you receive an email message from PlanetBids for how to do this.
  3. Check the Project Stage:
    • Bidding: This project is still bidding. Okay to view and download bid request and addendums.
    • Closed: The bid request is closed and no more bids are being accepted. You can no longer look at or download this bid request or any addendums. Bid results have not yet been posted. Please check back later.
    • Award Pending: Bid results have been posted. If no vendor protests are received, SJSU intends to award to vendor named. Okay to view bid results and intent to award.
    • Awarded: This bid request has been awarded to a vendor. Okay to view bid results and award.
  4. Underneath the word Addenda, look for a yellow horizontal bar that says Addendum No, Issued On, Title and FileName. Information about the addendum is beneath this yellow horizontal bar.
  5. Sometimes a buyer will just post a message here and all you need to do is read it.
  6. Sometimes a buyer will post an electronic file here. To download the file, in the column under FileName, click on the addendum document name. The addendum document will open.
    Note: Sometimes a buyer will post addendum documents as a PDF file. To open or save the addendum documents, you will need to first download the latest version of Adobe Acrobat Reader. This download is free (no charge).
  7. To respond to the addendum, follow the directions provided in the document.
  8. If you have questions:
    • Regarding this process: Please contact our SJSU Vendor Data Analyst, Hai Nguyen, at 408-924-1564 or hai.nguyen@sjsu.edu.
    • Regarding the actual bid request: Please contact the buyer indicated on the Project Detail page under Contact Information.
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