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What to do when you receive an email message from PlanetBids

  1. Look at the wording of the email message you received.
    • If your email message includes the words, which meets your selected criteria, it means that this is a bid request posted publicly and any vendor may respond.
    • If your email message includes the words, you are being invited to participate as a bidder, it means this is a private (invitation only) bid request.
  2. Click on the web link in your email message. This will open a web browser window and give you a glimpse of the bid request. You cannot view more of this bid request until after you log on.

    Important: These instructions require the use of Internet Explorer. If your computer automatically uses Netscape to open a browser window, you will need to close the window and enter again as follows:

    • Open Microsoft Internet Explorer.
    • Go to http://www.sjsu.edu/pass.
    • Click on For Vendors & Contractors.
    • Click on BidsOnline™.
  3. Enter your user name and password in the blue box on the left and click on the Go button. This will bring you to the BidsOnline™ home page.
  4. Check the blue box on the left. If you see the words Hello (your user name), then you have successfully logged on and can continue.
    • Invitation Only Bid Requests: If your email message indicated a private (invitation only) bid request:
      1. Click on Invited Bids in the blue box at left.
      2. In the middle of the page, to the right of Search Criteria, click on the Go button.
      3. This will bring you to a list of all bid requests that you have been invited to bid on.
    • Public Bid Requests: If your email message indicated a publicly posted bid request:
      1. In the middle of the page, to the right of Search Criteria, click on the Go button.
      2. This will bring you to a list of all public bid requests that match your selected criteria.
  5. In the Project Name column, click on the name of the bid request that you are interested in. This will bring you to the Project Detail page.
  6. Follow the directions for How to download a bid request.
  7. If you have questions about this process, please contact your SJSU Vendor Data Analyst, Hai Nguyen, at 408-924-1564 or hai.nguyen@sjsu.edu.

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