How to submit a bid

1. Log into BidsOnline™ and go to the Project Detail page of the bid request that you are interested in. See What to do when you receive an email message from PlanetBids for how to do this.
2. Check the Project Stage:
   • Bidding: This project is still bidding. Okay to view and download bid request.
   • Closed: The bid request is closed and no more bids are being accepted. You can no longer look at or download this bid request. Bids results have not yet been posted. Please check back later.
   • Award Pending: Bid Results have been posted. If no vendor protests are received, SJSU intends to award to vendor named. Okay to view bid results and intent to award.
   • Awarded: This bid request has been awarded to a vendor. Okay to view bid results and award.
3. Look at the bottom left corner of the page under Additional Notes. This area is where the Buyer indicates how bids are being accepted.
   • To submit a paper bid, follow the instructions in the bid document.
   • To submit an electronic bid, follow the instructions below.
4. Click on the Bid Online Now button.
5. Read the agreement, then click on the Ready to Bid: (Project Name) button.
6. Enter required information, then click on the Continue button.
7. The Bidding Project Information page displays. Check that all information is accurate, then click on the Continue button.
8. The Bid Sheet page displays.
   • Unit Price: Enter bid price. Do not use dollar sign symbols or commas. Use decimal point only if necessary.
   • Bid Response: If you entered a price, select Yes. If you wish to no bid, select No. (Note: A No Bid is only required when submitting a partial bid or when bidding on a solicitation estimated at $50,000 or more.)
   • Comments: Enter payment terms, FOB and estimated delivery time, (ie: N30-2%Net10/Destination/10 days ARO).
9. Click on the Calculate button.
10. Your bid information will display.
    • Would like to upload an attachment with your bid? Sometimes a buyer will accept electronic bids, but require the bidder to complete and submit some forms along with the bid. This requirement will be indicated in the bid documents. Select Yes to upload attachments.
11. Click on the Submit button.
12. If you have a file to attach to this bid, enter the file name and click on the Upload File button.
13. You should get a message that says, Thank You! Your ebid has been successfully submitted to San Jose State University.
14. If you have questions:
    • Regarding this process: Please contact our SJSU Vendor Data Analyst, Hai Nguyen, at 408-924-1564 or hai.nguyen@sjsu.edu.
    • Regarding the actual bid request: Please contact the buyer indicated on the Project Detail page under Contact Information.
      

• Introduction
• Step One: Getting on our Bid Lists
• Step Two: Building Relationships
• Step Three: Responding to Bid Requests
• Step Four: Getting the Purchase Orders

• For Vendors & Contractors
• BidsOnline™
• How to Use BidsOnline™
• Contact All CSUs
• DVBE Program
• Find Us On Campus

SJSU Accounts Payable
One Washington Square
San José, CA 95192-0041
A/P Tech Directory
Located in Clark Hall 500
Hours: 8:00AM to 12:00PM
1:00PM to 5:00PM

SJSU Purchasing
One Washington Square
San José, CA 95192-0047
Buyer Directory
Located in Clark Hall 500
Hours: 8:00AM to 12:00PM
1:00PM to 5:00PM

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129 South 10th Street
San José, CA 95192-0048
Phone: 408.924.1592
Located at the corner of
10th & San Fernando Streets
Hours: 7:30AM to 12:00PM
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San José State University - Home of the Spartans
One Washington Square - San José, California USA, 95192 - 408.924.1000